Multitasking Executive Assistant

Nathalie DOB 08/08/1967 in Florence, Italy

I talian/Belgian citizen

78150- LE CHESNAY

Multitasking Executive Assistant

PROFESSIONAL EXPERIENCE:

August 2007

Publicis Worldwide – Executive assistant to the directorial staff (COO, CFO, CFO EMEA, Planning Director)

. Organizing and maintaining schedules, agendas, screening telephone calls, handling enquiries and requests, arranging domestic and foreign travel and accommodations, dealing with incoming mail, faxes, and posts, devising and maintaining office systems, including data management, filing, producing documents, briefing papers, reports and presentations, carrying out background research and presenting findings.

Publicis Conseil – Global coordinator and WWAD and WWCD’s assistant

. Organizing and maintaining schedules, agendas, making appointments, handling enquiries and requests, arranging domestic and foreign travel and accommodations, dealing with incoming mail, faxes, and posts, devising and maintaining office systems, including data management, filing, producing documents, briefing papers, reports and presentations, carrying out background research and presenting findings, preparation of a wide variety of documents and/or materials, billings.

. Answer telecommunication systems, screen and transfer calls to the team, greet clients.

. Manage communication with WW agencies, video editing for client, assisting the team with travel arrangements, meetings, conference calls.

. Organize events.

February 2006 – July 2007

JMG Paris – Organized the first Cinema Festival (Exhibition)

. Meeting and greeting visitors at all levels of seniority, screening telephone calls, enquiries and requests, and handling them when appropriate.

. Dealing with mails, faxes, and posts, maintain and classify a variety of records and files, responsible for accounts and billings, operate and manage office equipment (Webmaster Ponctuel), responsible for budgets on Excel.

. Organizing and attending meetings for the management, editing meeting’s transcripts.

. Organizing events.

March 2000 – February 2006

COMEXPO Paris – BOULOGNE BILLANCOURT (Exhibitions organizer/coordinator)

. Managed turnkey booths/stands for various trade shows (Mondial de la Coiffure, Salon du Cheval, Salon International de l’ Agriculture, Foire de Paris): Liaising with marketing departments, booths coordinators, clients.

. Responsible for sales administration, exhibitors/clients accounts and budgets, dealing/organizing, and providing assistance with logistics and technological services, managed budgets on Excel.

November 1999 – March 2000

ACTUEL COM (Computer Customization) COURBEVOIE – Executive Assistant in Marketing

December 1996 – November 1999

BRUN FRERES (Steel Distributors) PARIS – Trilingual Sales Assistant (French, Italian, English)

. Assisted senior manager and staff, provided administrative support, screened telephone calls, handled enquiries and requests, arranged domestic and foreign travel and accommodations, dealt with incoming mail, faxes, and posts, devised and maintained office systems, included data management, filing, producing documents, briefing papers, reports and presentations, carrying out background research and presenting findings, some accounting.

December 1995 – December 1996

CC TEAM(Communication Conception) PARIS – Receptionist/Assistant

April 1992 – December 1993

GRESSINO(Automotive Leather) OISEMONT (Somme) – Trilingual Executive Assistant and Exports Responsible

. Executive assistant to General Director: maintaining schedules, making appointments, handling mail, filing, telephone screening, accounting, producing documents, briefing papers, reports and presentations, follow up of billing.

April 1991 – April 1992

KORFF(Cosmetic products) PARIS LA DEFENSE – Trilingual Executive Assistant

. Provided administrative support to senior manager: making appointments, keeping schedule, making international and domestic travel arrangements, screening telephones calls, dealing with incoming mail and faxes, producing documents, briefing papers, reports and presentations, data management and filing, keeping some accounting.

. Making domestic and international travel arrangements for marketing team.

EDUCATION

1994-1995 BTS International Marketing (ANFOPAR – Pont Ste. Maxence, Oise)

1987-1989 BTS Tourism (Production and distribution minors)

LANGUAGES

Italian: first language

French: fluent

English: fluent

German: basic notions