August 2017

Dear Applicant

LIVERPOOL BIENNIAL DEVELOPMENT OFFICER

Thank you for expressing an interest in the Development Officer role at Liverpool Biennial.

Please find attached a job information pack, which includes a job description and person specification, together with some background information about the Biennial. It also includes an application form. Please note that you must apply using the application form, and CVs alone will not be considered. Sector experience is not essential, but you should have a passion for the arts and the enthusiasm and ability to engage people in our work.

The job will be offered on a full-time open-ended contract basis, within a salary of £20,388 –£24,047 per annum, dependent upon qualifications and experience. We will consider applications for flexible working.

If you would like to apply you should include:

•A completed application form, in which you demonstrate how you meet the knowledge, skills and experience requirements of the role.

•A completed equality and diversity monitoring form, which can be found on the website, under the job information.Please return the equal opportunities form as a separate document to your application form.

Applications should be made by e-mail no later than noon on 19 September 2017. It is expected that interviews will be held in Liverpool in the week commencing 26 September 2017.

If you have any queries about the application process, please do not hesitate to e-mail me at . If you have any queries about Liverpool Biennial please visit our website at

Yours sincerely

Jane Howard

JOB DESCRIPTION

Job Title:Development Officer

Salary:£20,388 –£24,047 (dependentupon qualifications

and experience)

Location:Liverpool Biennial

55 New Bird Street

Liverpool

L1 0BW

Hours:37.5 per week

Primary Purpose of job:The Development Officer works with the Director of Development and their team to identify, cultivate and develop corporate, individual, public and private sector partners for Liverpool Biennial. The Development Officer contributes to the promotion of Liverpool Biennial at external events with the aim of identifying and targeting new potential sponsors and funders.

Directly Responsible to:Director of Development

Directly Responsible for:Trainees

Line Manager:Director of Development

Main Responsibility

To participate actively in the work of Liverpool Biennial, to help identify, cultivate and steward corporate, individual, public and private sector partners and supporters for its art commissions. The role will require the proactive identification of prospective partners across all income streams, for each strand of the Biennial’s programme, and will involve working with the Executive Director and wider Development Team on approaches, including events organisation, proposal and letter writing, and advocacy and promotion of Liverpool Biennial at outside events.

Main Duties

Business Development

•Manage an effective sales process including prospecting, pitching, negotiating and closing with a wide variety of clients;

•Build and develop relationships with existing and potential sponsors, donors and funders

•Identify and research potential sources of funding, including the criteria, eligibility and deadlines for applications, and prepare all necessary information to present to team members;

•Work with the Director of Development to produce approaches to prospective supporters including written proposals, benefit packages, pitches, funding applications and support materials for bids including to sponsors, donors, trusts and foundations and international agencies;

•Research potential partners in collaboration with Development, Executive and Programme colleagues, ensuring the necessary information to develop proposals is provided within timescales;

•Attend key sector events for lead generation and identification new potential sponsors and contributors;

•Create extensive networks of business contacts;

•Through the Director of Development, contribute to the overall private giving strategy and packages and manage their implementation;

•Develop and maintain a good awareness of the corporate market place.

Servicing Stakeholder Relationships

•Manage relationships with Liverpool Biennial’s supportersand offer exceptional levels of service;

•Organise, in conjunction with the wider Development team, events for existing and prospective supporters, contribute to guests lists for Biennial events and represent Liverpool Biennial at those events;

•Co-ordinate with partners, ensuring funding is appropriately contracted, benefits are activated and relationships are maintained to the highest standard;

General and Administrative

•Utilise customer relationship management system to ensure the effective administration of Sponsor and Patron records and logs of approaches and future prospects;

•Prepare interim and final reports and deal with specific requests for information from funders;

•Contribute to marketing and communications activity by collating guidelines for funders’ and stakeholders’ crediting arrangements and contributing to written material directed at partners, funders, sponsors and stakeholders

•Assist with the commissioning of market research, and the process of evaluation and reporting including managing the performance indicators database;

•Other duties as required commensurate with the level and nature of the role;

•Work within the context of the Biennial’s Equal Opportunities policy, both within delivery of service and treatment of employees and colleagues

Internal and External Lines of Communication

The Development Officer is required to attend staff and team meetings. They also attend monthly fundraising meetings with the Biennial programme teams.

This is primarily an outward facing role, requiring attendance at networking events and developing lines of communication with current and potential sponsors

Weekly work planning and review meeting with line manager. Regular Programme Team and staff meetings.

Training and Personal Development

The Development Officer is expected to fully participate in:

•Staff development

•Training opportunities which are made available for all staff as well as those identified as being post specific through the appraisal process.

Health and Safety

The Development Officer will take all reasonable steps to ensure that the working environment conforms to current Health and Safety at Work regulations through contribution to and understanding of the Biennial’s yearly risk assessment and the timely reporting of hazards or potential risks.

Basic Systems

The Development Officer will be expected to report any deficiencies in the basic systems which they either use or for which they have responsibility.

Review

This job description will be reviewed annually during a Performance Appraisal. In the period between Performance Appraisals other duties may be assigned that are consistent with the responsibility of the post.

DEVELOPMENT OFFICER

PERSON SPECIFICATION

CRITERIA /

KNOWLEDGE AND SKILLS

/ METHOD OF ASSESSMENT
Education /
Qualifications / •Educated to university degree level or equivalent
•Institute of Fundraising, CIM or similar professional body diploma / Essential
Desirable / Application and Interview
Experience / •Minimum 2 years in a similar role
•Working in an arts environment
•Events management
•Databases for client relationship management
•Delivering high-quality, high-value relationships / Essential
Desirable
Desirable
Essential
Essential
Essential / Application and Interview
Skills / Abilities / •Excellent verbal, written and interpersonal communication skills
•Confidence to communicate with a wide variety of people including senior contacts
•Ability to build effective working relationships internally and externally
•Organising and planning
•Ability to manage multiple deadlines
•Office and IT systems
•Presentation skills
•Persuasiveness / All Essential / Application, Interview and references
Attitudinal Factors / •Active interest in the arts
•Self-motivated
•Goal-oriented
•Confidentiality / integrity
•Dedication / loyalty
•Energy / motivation
•Resilience / adaptability
•Breadth of interests
•Team worker / All Essential / Interview and references
Other / •Commitment to equality and diversity / Essential / Interview

JOB APPLICATION FORM

(ALL INFORMATION WILL BE TREATED IN STRICTEST CONFIDENCE)

Title of post applied for:
1. PERSONAL DETAILS
Surname: / Initials:
Former surnames if different: / Preferred Name or Title (Optional):
Address: / Tel No (home):
Tel No (work):
Tel No (mobile):
E-Mail address:
Nationality: / If you are not a British passport holder or a European Citizen, or you do not have the permanent right to remain in the UK, you will require a work permit.
Do you need a work permit to be employed in the UK? / Yes
No / If you already have a work permit, when does it expire?
(Please note that your current work permit may not be valid for this post.)
Where did you learn of the post?
Preferred work arrangements: / Full-time / Part-time
2. EDUCATION AND PROFESSIONAL QUALIFICATIONS
(Original documents as proof of qualification will be required upon appointment.)
Secondary School / College / University / Dates / Examinations taken / Date / Result
From / To
Professional Qualifications currently held: how obtained, grade and date
Other relevant Educational or in-work Training Courses, with dates
3. CURRENT OR MOST RECENT EMPLOYMENT
Title of Post: / Salary/Grade:
Name of Employer:
Address: / Date Commenced:
Date Ended (if applicable):
Please outline your responsibilities, to whom you are responsible and staff responsible to you (if applicable):
Reason for leaving or wishing to leave:
Period of notice required to terminate present employment:
Please notify us of any dates when you are unavailable for interview:
4. PREVIOUS EMPLOYMENT
(Please use continuation sheet if necessary.)
Dates Employed / Name and Address of Employer / Job Title / Final Salary and Reason for Leaving
Description of duties:
Description of duties:
Description of duties:
Description of duties:
5. Bearing in mind the detailed job description and person specification, please tell us in your own words why you believe you are a suitable candidate: the particular qualities, experience and vision you would bring to the post if appointed. Please continue on a separate sheet if necessary. (You can insert a new sheet by pressing ctrl and enter)
6. Disabilities
If selected for interview, do you require any special arrangements to be made on account of a disability? / Yes No
If “yes”, please give brief details of the effects of your disability on your day-to-day activities, and any other information that you feel would help us to accommodate your needs during your interview and fulfil our obligations under the Equality Act 2010:
7. Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975
Have you any convictions that are not spent under Rehabilitation of Offenders Act? / Yes No
If Yes, please provide further details: [Spent convictions do not have to be declared]
8. REFERENCES

Referee 1

/

Referee 2

Title: / Title:
Full Name: / Full Name:
Job Title: / Job Title:
Organisation: / Organisation:
Address: / Address:
Tel No: / Tel No:
E-mail address: / E-mail address:
Mobile No: / Mobile No:
Please state if we may obtain this reference prior to interview. / Yes
No / Please state if we may obtain this reference prior to interview. / Yes
No
9. DECLARATION
I declare that the information given in this application form is true and complete. I understand that if I have given any misleading information on this form or made any omissions, this will be sufficient grounds for terminating my employment.
Signature:: / Date:
Name:
The information provided by you on this form as an applicant will be stored either on paper records or a computer system in accordance with the Data Protection Act 1998 and will be processed solely in connection with recruitment, in accordance with Liverpool Biennial’s Recruitment and Selection and Data Protection Policies.

PLEASE RETURN THIS FORM TO by the closing date of noon on 19 September 2017.

LiverpoolBiennialistheUKBiennialofContemporaryArtandpresentsafreefestivalofcontemporaryartfromaroundtheworldeverytwoyears. Ittakesplaceacrossthecityinpublicplaces, galleriesandonline. LiverpoolBiennialisunderpinnedbyaprogrammeofresearch,education, residenciesandcommissions.

TheBiennialExhibitionbringsaninternationalfocustoourwork. ItisthemomentwhentheworldcomestoLiverpooltoengagewithourthinking, andwhenwepresentarttotheworld.

Foundedin 1998, LiverpoolBiennialhascommissionedover 305 newartworksandpresentedworkbyover 444 artistsfromaroundtheworld. Duringthelast 10 yearsLiverpoolBiennialhashadaneconomicimpactof£119.6million.

BothBloombergNewContemporariesandtheJohnMooresPaintingPrizeattheWalkerArtGalleryarekeystrandsoftheBiennialanddrawnewaudiencestothecity. NewContemporariespresentsthebestofrecentgraduateworksandJohnMooresshowstheresultsofanopencompetitionforcontemporarypainters.

SallyTallantistheArtisticDirectorandCEO. LiverpoolBiennialwasconceivedandfoundedin 1998 byJamesMoores (withJaneRankinRead, LewisBiggsandBryanBiggs) andpresentedthefirstLiverpoolBiennialin 1999.

Thenexteditiontakesplacein 2018.