COUNCIL AGENDA REPORT

City of Anaheim

PURCHASING DIVISION

DATE: JUNE 24, 2008

FROM: FINANCE – PURCHASING DIVISION

SUBJECT: ACCEPTANCE OF BID FOR RESTROOM RENOVATIONS

ATTACHMENT (Y/N): NO ITEM # 10

200 S. Anaheim Blvd.
Suite #620
Anaheim, CA 92805
Tel: (714) 765-5110
Fax: (714) 765-5288
www.anaheim.net

RECOMMENDATION:

That the City Council, by Motion, accept the low bid of De La Secura, Incorporated, dba DLS Builders, Orange, California in a not-to-exceed amount of $113,145.00 for restroom renovations at the Dad Miller Golf Course Clubhouse, all in accordance with Bid # 7120.

DISCUSSION:

Purchasing solicited bids from known suppliers and also posted the bid on the Internet. Sealed bids were received by 2:00 pm, Wednesday, May 7, 2008, from the following vendors and were publicly opened immediately thereafter.

Total Lump Sum Bid

(Including Tax)

De LA Secura, Incorporated $98,386.58

dba DLS Builders

Orange, California

Freiss Construction, Incorporated $175,823.00

San Juan Capistrano, California

The bid required that all potential bidders attend a mandatory job-walk to get an understanding of the requirements and 14 contractors responded. Of those who attended only two submitted bids. Purchasing contacted all non-bidders in an attempt to obtain a reason for not bidding. Nine contractors chose not to bid due to one of the following reasons; the project conflicted with current scheduling, could not adhere to the bonding requirements, could not meet the bid specifications, or could not be competitive due to the number of bidders. Three failed to provide any reason for not bidding.

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Dad Miller Restroom Renovations

The restroom facilities at the Dad Miller Golf Course Clubhouse are approximately 16 years old and have begun to show signs of deterioration. The Community Services Department has determined that in order to maintain and increase patronage to the golf course, it is necessary to renovate the restroom facilities to provide a clean and sanitary environment.

De La Secura, Incorporated, meets all specifications of the bid and is thereby recommended for award. The not-to-exceed amount of $113,145.00 includes a contingency of 15%, to cover any unforeseen needs that may arise during the renovation.

IMPACT ON BUDGET:

This requirement will be purchased with funds appropriated in the Fiscal year 2007/2008 Budget and will be charged to account number 550-213-4212-9605, Community Services. There is no impact on the General Fund.

Respectfully submitted, Concurred by:

______

Carole A. Ayuso Terry D. Lowe

Purchasing Agent Director of Community Services