Enhanced Surveillance for Chronic Disease Program of the Healthy Living and Chronic Disease Strategy

GRANT AND CONTRIBUTION

PROPOSAL GUIDELINES

NOVEMBER 2007

BACKGROUND

The Enhanced Surveillance for Chronic Disease component of the Healthy Living and Chronic Diseases Strategy uses Grants and Contributions to support initiatives.

Applicants must show a formal link to those who will be using public health chronic disease surveillance information in their work and must identify how the proposed work will benefit the organization(s).

RATIONALE

The Public Health Agency both conducts surveillance on chronic disease at the national level and helps build capacity for chronic disease surveillance at the national, provincial/territorial and regional/local level.

The Integrated Strategy on Healthy Living and Chronic Disease (ISHLCD) was approved by the Treasury Board in Fall 2005. Its purpose is to promote health, minimize risk for chronic disease and enhance early detection and management in Canada. One component of this strategy is Enhanced Surveillance for Chronic Disease.

The Grants and Contributions for the Enhanced Surveillance for Chronic Disease component of the ISHLCD has been guided by the Advisory Committee on Population Health and Health Security’s Task Group Report on Enhancing Capacity for Surveillance of Chronic Disease Risk Factors and Determinants that was approved by the Conference of Deputy Ministers of Health in June 2005. Priority areas for the 2008-09 grant/contribution programs have been guided by discussions with stakeholders in 2006-07.

GUIDING PRINCIPLES

Projects submitted for funding under this program are required to respect the following principles in workplan development and implementation.

  • High quality
  • Relevant to supporting decision-making about public health policies and programs
  • Build on existing infrastructure where possible to maximize efficiency
  • Collaboration with data users and database managers

OBJECTIVES

The objective of the funding program is to enhance capacity for public health chronic disease surveillance activities. The projects will develop tools and methods to:

  1. Increase the use of existing data sources for chronic disease surveillance
  2. Expand data sources for chronic disease surveillance
  3. Improve planning, coordination and evaluation of chronic disease surveillance systems

PRIORITY STREAMS FOR 2008-2009

The total amount available for this call for proposals is 3 million dollars.

There are four priority areas for funding within this call for proposals.

PART AGeneral Surveillance

The maximum amount awarded for a single project is $125,000 for one year (with the possibility of an extension for an additional year)

  1. Supporting the development of regional risk factor surveillance at the local/regional level.
  1. Developing and validating data collection tools
  2. Coordinating a collaborative approach to risk factor surveillance among several regions
  3. Developing dissemination approaches
  4. Piloting new tools and methods
  1. Developing tools and methods for public health surveillance of chronic diseases including cancer, using registries and/or health administrative databases (includes assessing data quality and validation studies) Note: Research projects that test hypotheses using cancer registries and administrative databases will not be funded.
  1. Develop capacity for public health surveillance of chronic diseases, including cancer, for:
  1. Indicator development
  2. Data collection tools
  3. Data analysis and interpretation
  4. Dissemination methods including supporting use of surveillance data in decision-making
  5. Collaborative surveillance activities

PRIORITY STREAMS FOR 2008-2009 (continued)

PART BAboriginal Surveillance - only aboriginal organizations are eligible

The maximum amount awarded for a single project is $200,000 for one year (with the possibility of an extension for an additional year).

  1. Building capacity within Aboriginal organizations for public health surveillance of risk factors, cancer and chronic diseases, for example:
  1. Developing indicators
  2. Developing and validating data linkages between Aboriginal registries and existing databases (e.g. provincial and territorial administrative data, cancer registry)
  3. Coordinating a collaborative approach to Aboriginal surveillance among several regions or provinces/territories
  4. Developing surveillance dissemination approaches

SCOPE OF THE CURRENT SOLICITATION

This solicitation is for projects that:

  • are a maximum of 12 months (with the possibility of an extension for an additional year)

OFFICIAL LANGUAGE REQUIREMENTS

It is government policy that federal institutions providing grants or contributions to voluntary non-governmental organizations for activities, projects or programs involving services to a public composed of members of both official language communities must take the necessary measures to ensure that the recipients of public funds respect the spirit and the intent of the Official Languages Act (OLA).

The OLA also states that federal institutions are obligated to:

  • enhance the vitality of the English and French linguistic minority communities in Canada;
  • support and assist their development; and
  • foster the full recognition and use of both English and French in Canadian society.

Note 1: Official-language minority communities are defined as Francophones living outside the province of Quebec and Anglophones living within the province of Quebec.

Note 2: Depending on the targeted population, activities, projects or programs may be conducted in only one official language, in both official languages or in another language.

Where federal funding is provided for activities/projects which include services to the general public, the sponsoring organization must describe the internal policies and/or procedures that will show its capability to:

  • issue public announcements concerning the activities/projects in both official languages;
  • ensure that services offered to the public are available in both official languages;
  • ensure that documents relating to the activities/projects and intended for the general public are in both official languages;
  • encourage members of both official language communities to participate in the activities/projects;
  • organize activities, projects or programs in such a manner as to meet the needs of the two and linguistic communities, except when a project is targeted at a specific linguistic community.

Remember to include the translation costs in your budget.

For more information on official languages, please go to:

INELIGIBLE ACTIVITIES AND EXPENSES

  • Pure research in any discipline;
  • Profit-making activities;
  • Provision of direct services for which other governments are responsible;
  • Audiovisual productions outside the context of a more comprehensiveproposal;
  • Creation and/or maintenance of web sites as a sole activity;
  • Conferences, symposia, and workshops as stand-alone projects;
  • Capital costs such as the purchase of land, buildings, or vehicles;
  • Ongoing organizational support, or a percentage of overhead oradministrative fees;

•Contingency allowances or other miscellaneous fees.

MANDATORY PROPOSAL REQUIREMENTS

1.A signed Application Form

2.Official signed letter from your organization agreeing to sponsor the project

3.One page project summary (completed in the Project Summary and Description Template and on page 2 of the application) (MAXIMUM 350 WORDS) in the following format

The mandate of the organization is:

The partners with whom the organization will work on this project are:

The overall objective of the project is to:

The activities that the organization will undertake to meet the objectives are:

The expected result of the project is:

The tool that the organization will use to measure the result of the project is:

The products the project will produce are:

The results of the project will be disseminated through:

4.Identification of target population language group

(completed in the Project Summary and Description Template)

5.Detailed description of the project (maximum of 14 pages)

(completed in the Project Summary and Description Template)

  1. Project purpose and rationale (up to 2 pages)
  2. Project objectives and their link to the Program objectives (up to 1 page)
  3. Demonstrate how the project will link to on-going surveillance activities and how it will benefit surveillance of the organization (up to 1 page)
  4. Description of activities (up to 2 pages)
  5. Description of the evidence of need (up to 1 page)

(that a current gap exists and how the project will fill this gap)

  1. Description of your organization’s capacity to deliver the project (up to one page)
  2. Description how the project will benefit the specific population and the potential for national application (up to one page)
  3. Description on how the project will contribute to one of the following Enhanced Surveillance for Chronic Disease Program’s outcomes: (up to one page)
  • Increased knowledge, skills and resources to do surveillance
  • Increased knowledge regarding health status, protective and risk factors, outcomes, use of services, and impact of healthy living & chronic diseases,
  • Increased connection & collaboration among database managers & data users
  • Increased quality & comparability of data and increased access to data & meta data

MANDATORY PROPOSAL REQUIREMENTS (continued)

  1. Complete the work plan and timetable, (1 to 2 pages)

Objective(s) / Activities / Timetable / Staff/Volunteer Responsible / Expected Outcomes
What do you propose to do? / How do you propose to do it? / How long will it take? / Who? / What do you expect to change/achieve?
  1. Evaluation plan outlining how the expected outcomes will be evaluated

(up to 1 page)

  1. Dissemination plan to those who could use the project results to enhance surveillance activities (up to 1 page)

6.Completed Project Summary and Description Template

7.Detailed Project budget

8.Letters from partners (if applicable) which include the following:

  1. name of partnering organization;
  2. sector (i.e. health, social services, education);
  3. how the partner will participate in the project;
  4. role in decision making;
  5. funding offered;
  6. the value of in-kind contributions offered.

9.Proof of liability insurance

SUBMISSION INSTRUCTIONS:

DEADLINE FOR SUBMISSION:
Received by January 15th, 2008 at 5:00 p.m. EST
PHAC will not accept applications that are sent electronically or by facsimile, or received after the deadline.

Please send the original, 4 hard copies and one electronic copy (Word or WordPerfect) on a diskette or CD by courierto the following address:

Population Health Fund Section

Transfer Payment Services and Accountability Division

c/o Yvonne Côté

Public Health Agency of Canada

130 Colonnade Road, Room 227-A

Address Locator 6502A

Ottawa, ON K1A 0K9

Please note that a confirmation of receipt of proposal will be sent via e-mail within 10 days post closing date.

It is anticipated that applicants will be informed of their decision about funding 4-6 months after the proposal deadline.

The Public Health Agency of Canada (PHAC) is under no obligation to provide funding, or enter into a grant/contribution agreement as a result of this invitation to submit a proposal.
PHAC ALSO RESERVES THE RIGHT TO
  • Reject any or all proposals received in response to this invitation;
  • Accept any proposal in whole or in part; and
  • Cancel and/or re-issue this invitation to submit a proposal at any time.
Please note that PHAC will not reimburse an Applicant for costs incurred in the preparation and/or submission of a proposal in response to this invitation.

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