AA104

Rev. 2.22.10

OFFICE OF THE PROVOST - NORTHERN ARIZONA UNIVERSITYPROPOSAL FOR ORGANIZATIONAL CHANGE

(create new unit, reorganize existing unit, disestablish unit)

This template is to be used only after the Dean has received specific written approval from the Provost to proceed with internal proposal development for the establishment of a new academic unit, reorganization of an existing academic unit or disestablishment of a unit.

  1. Description of the proposed organizational unit change

A. Explain the nature of the change (i.e., formation of a new unit or reorganization of an existing unit.

B. Identify the existing unit(s) affected by the change and its place in the current organizational structure of the university.

C. If applicable, list any academic units to be disestablished as a result of the proposed reorganization.

  1. Purpose and activities of the unit

A. Explain the rationale for the change.

B. Identify the basic goals and objectives of the new reorganized unit(s)

C. List all existing undergraduate and graduate academic programs, including degree programs, certificates and minors that will be housed in the proposed academic unit, whether new or reorganized.

D. Identify the unit(s) that will assume the responsibilities of any units that are recommended for elimination.

E. For instructional units, project the impact of this change on enrollment numbers over the next three years.

  1. Resources

A. Faculty and staff

1.List the name, rank, highest degree, and estimate of the level of involvement of allcurrent faculty and professional staff who will participate in the new or reorganized unit. Also indicate the position each person will hold in the new unit.

2. List the clerical and support staff positions that will be included in the new unit.

3.Indicate the number of graduate assistants who will be assigned to the new unit.

4. Describe any new resources required for this unit’s success such as new support staff, new faculty, new facilities, new library resources, new technology resources, etc.

B.Financing

1. Explain the plan for providing adequate financing for the unit.

2. Identify sources for external sources of funding.

3. If this is for a new unit or reorganization of a unit, complete the budget projections sheet below to project the operating budget for the proposed unit for the next five years.

C.Physical facilities and equipment

Identify the physical facilities that will be required for the proposed unit and indicate whether those facilities are currently available.

D.Other information

NEW UNIT/REORGANIZATION BUDGET PROJECTIONS

The table provided below should be used for budget projections for proposed new units/reorganizations.

Instructions

  1. Please submit an original copy of the budget.
  2. Project the new unit budget by indicating the initial base budget in Column I and the incremental changes in each expenditure area for each of the following two years (columns 2-3). Each column should include only new costs for each year.
  3. Do not include projections for inflationary or routine salary pay changes.
  4. In the “total” columns, list separately the reallocated state appropriated funds from the new state-appropriated funds. All reallocated funds are assumed to be permanent reallocation unless otherwise indicated.
  5. For local funds, attach a separate list showing the major sources of local funds and a brief explanation of each source.

OFFICE OF THE PROVOST - NORTHERN ARIZONA UNIVERSITY

ORGANIZATIONAL CHANGE BUDGET PROJECTIONS

Description of organizational change
Initial Base Budget / Annual Incremental Costs / Annual cost after 3 years / Total one-time costs after 3 years
EXPENDITURE ITEMS / Column 1 / Column 2 / Column 3 / Column 4 / Column 5
First Year / Second Year / Third Year / Fourth Year / Fourth Year
___ - ___ / ___ - ___ / ___ - ___ / ___ - ___ / ___ - ___
Continuing Expenditures
Faculty
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Other Personnel
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Graduate Assistantships
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Operations (supplies, phones, etc.)
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Other Items description)
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
One-Time Expenditures
Construction or Renovation
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Start-up Equipment
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Replacement Equipment
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Library Resources
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
Other Items description)
State / ______/ ______/ ______/ ______/ ______
Local / ______/ ______/ ______/ ______/ ______
Other / ______/ ______/ ______/ ______/ ______
TOTALS (Incremental)
State-Reallocated Funds / ______/ ______/ ______/ ______/ ______
-New Funds / ______/ ______/ ______/ ______/ ______
Local Funds* / ______/ ______/ ______/ ______/ ______
GRAND TOTALS

*Attach a separate list of major sources of local funds with a brief explanation of each source.

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