Tender Documentation JN-B0271

Tender documentation JN-B0271

TENDER DOCUMENTATION

PUBLIC TENDERACCORDING TO THE

NEGOTIATED PROCEDURE

WITH PRIOR PUBLICATION

No.

JN-B0271

Purchase of SD CRT monitors, HD LCD monitors, V/A measuring instruments and V/A signal generators

CONTENTS

1INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER

2INSTRUCTIONS FOR MAKING BIDS

2.1Contrcting Authority of the public Tender

2.2Legal ground

2.3Basic rules of operation

3SUBJECT OF PUBLIC PROCUREMENT

3.1GENERAL DESCRIPTION

3.2TECHNICAL requirements

3.2.1GENERAL TECHNICAL REQUIREMENTS

3.2.2TECHNICAL SPECIFICATIONS FOR SEPARATE LOTS

4BID DOCUMENTATION

4.1General conditions for making bid documentation

4.1.1Clarification to the tender documentation

4.1.2Language

4.1.3Marking

4.1.4Contents of a bid

4.1.5Alternative bids and variant bids

4.1.6Validity of the bids

4.2Documents in the bids

4.2.1Data on Bidder and Bid

4.2.2Contents of the bid documentation

4.2.3Form »Declaration on acceptance of the public tender conditions«

4.2.4Form of an OFFER that has to contain:

4.2.5Proforma Invoice

4.2.6Bidder's Statement regarding penal acts accord. to Art. 42 of ZJN-2 – for the Company

4.2.7Bidder's Statement regarding penal acts accord. to Art. 42 of ZJN-2 – for the authoriz. person

4.2.8Form “Bidder’s statements, fiven under penal and material responsibility”

4.2.9Bank Certificate of solvency

4.2.10Warranty conditions of the Bidder

4.2.11Declaration of the Bidder regarding the spare parts

4.2.12Declaration of the Bidder - all the offered equipment is factory-new

4.2.13Declaration of the Bidder regarding the software upgrades

4.2.14Statement of the manufacturer or principal

4.2.15Sample of the contract

4.2.16Declaration, stating the Bidder shall provide a Performance guarantee

4.2.17Technical documentation

5SUBJECT OF THE NEGOTIATIONS

6CONTRACT AWARD CRITERIA

6.1CRITERION: the LOWEST PRICE

6.2Two bids with equal maximum number of points

7REVIEW CLAIM

7.1Legal base and terms for submission

7.2Method of submitting the review claim

8FORMS

DATA ON BIDDER AND BID

Declaration of Bidder’s acceptance of Public Procurement conditions

Form OFFER – LOT A

Form OFFER – LOT B

Form OFFER – LOT C

Form OFFER – LOT D

Form OFFER – LOT E

Form OFFER – LOT F

Form OFFER – LOT G

Proforma Invoice FOR LOT ……

Bidder’s Statement regarding penal acts accord. to Art. 42 of ZJN-2

Bidder's Statements given under penal and material responsibility

Declaration of the Bidder regarding the spare parts

Declaration of the Bidder – all the offered equipment is factory new

Declaration of the BIdder regarding the software upgrades

STATEMENT OF THE MANUFACTURER

STATEMENT OF THE PRINCIPAL

Sample Contract

STATEMENT regarding the Performance Guarantee

Explanation of the Tender documentation No. JN-B0271

1INVITATION TO SUBMIT BIDS FOR THE PUBLIC TENDER

Radiotelevizija Slovenija, Javni zavod, is in compliance with 1. passage (item 5) of Article 24 of the Public Procurement Act (ZJN-2), inviting the Bidders to submit their bids to tender in accordance with the negotiated procedure with prior publicationfor:

Purchase of SD CRT monitors, HD LCD monitors,

V/A measuring instruments and V/A signal generators

Bids in threecopies (one original and two copies) must be sent in sealed envelopes to the address:

“Javni zavod RTV SLOVENIJA, KOLODVORSKA 2,VLOŽIŠČE, 1550 LJUBLJANA, SLOVENIA”, with the postscript: "DO NOT OPEN - FOR TENDER - BID FOR TENDER NO. JN-B0271– "Monitors, measuring instruments, signal generators“. The full address of the Bidder is to be written on the envelope.

The term for acceptance of bids is until 08.00 a.m. on 11 August, 2009. Bids received after that time limit will not be counted and will be returned unopened to the Bidders.

Public opening of bids will be on 11 August, 2009at 09.00 a.m. on the premises of Javni Zavod RTV Slovenija at Komenskega street 7 in Ljubljana.

Before the public opening of the bids the present participants of the Bidders have to hand over written authorizations for participation on the public opening.

Ljubljana, 30. 06. 2009 Commercial Department of

RTV Slovenija

2INSTRUCTIONS FOR MAKING BIDS

2.1Contrcting Authority of the public Tender

Radiotelevizija Slovenija, Javni zavod, Kolodvorska 2, SI - 1550 Ljubljana

VAT No.: SI29865174; Corporate registry No.: 5056497

Bids will be appraised by the General Manager appointed professional commission. The Decision on the award of a Contract will be issued by the General Manager of Javni Zavod RTV Slovenija. In the evaluation of the tender the commission will take account of the criteria that are the constituent part of the tender documentation.

The chosen Bidder must enter into a signed contract within 8 days after receiving the “Decision on the Award of a Contract”.

The Contracting Authority reserves the right of variating from the published values and quantities when selecting bids, subject to available financial resources and actual needs.

In case of receiving incomplete bids, the Contracting Authority shall annul the tender. The Contracting Authority reserves the right not to choose any of the bids (according to Art. 80 of ZJN-2).

2.2Legal ground

The Public Procurement of Javni Zavod RTV Slovenija (hereinafter referred to as: Contracting Authority) is carried out in accordance with the valid Public Procurement Act (ZJN-2) and by-laws applicable and in accordance with the legislation being valid on the field of public finances and on the field that is the subject of this public tender.

2.3Basic rules of operation

Every Bidder’s attempt to affect the treatment of the Contracting Authority or decision on the selection shall result in rejection of his Tender. The same applies to all attempts related to the work and decision of the Evaluation Committee.

In the period from the publication until the conclusion of the Contract the Bidder shall be not allowed to commence and perform any actions, which might prior determine the selection of a defined bid. In the period from the selection of a Bid until the Contract comes into force the Bidder shall be not allowed to commence any actions, which might cause the Contract to become void and unfulfilled. In case the procedure is stayed the Bidder shall not commence or perform any procedures, which might aggravate the invalidation or objectivity of the Review Commission.

3SUBJECT OF PUBLIC PROCUREMENT

3.1GENERAL DESCRIPTION

The subject of public procurement (tender) is purchase of SD CRT monitors, HD LCD monitors, V/A measuring instruments and V/A signal generators.The equipment will be used for production of television programs on RTV Slovenia.

The public tender is divided into following Lots:

Lot A: SD CRT monitors

Lot B: HD LCD monitors

Lot C: HD LCD monitors with dynamic UMD

Lot D: HD high quality rack muntable LCD monitors

Lot E: HD high quality grading monitors

Lot F: Production V/A measuring instruments

Lot G: Laboratory V/A measuring instruments and signal generators

3.2TECHNICAL requirements

3.2.1GENERAL TECHNICAL REQUIREMENTS

3.2.1.1Technical documentation

The Bidder must enclose in the bid all the documentation for every type of equipment needed by the Contracting Authority for every day operation and maintenance (maintenance documentation only for lots where it will be requested), written in Slovenian or English language. This will be divided into user documentation and service documentation.

3.2.1.2Standards

The offered equipment has to operate according to the PAL standards, SD (576i at 50 Hz) and HD (720p/1080i at 50 Hz):

- ITU-R BT.470-6

- ITU-R.BT472

- ITU-R BT.601/65, audio embedding SMPTE 272M

- SMPTE 292M-1998, audio embedding SMPTE 299M

- SMPTE 424M

- AES-3-1992

- AES-11-1997

All equipment powered by 230V AC must satisfy acts and regulations valid today in the republic of Slovenia to do with electrical powering (230V, 50 Hz) and safety against electrical shock in accordance with SIST EN 50160, SIST EN 60950.

Offered equipment must conform to EMC standards:

- SIST EN 50081-1:1995

- SIST EN 50082-2:1997

- SIST EN 55022-2000

- SIST EN 55024:2000

3.2.1.3Rejecting of a bid

The offered equipment has to comply with all technical demands which are specified in General technical requirements and in Technical specifications for separate Lots.The Contracting Authority shall reject the bid from further proceeding, in case the bid documentation does not consider ALL the conditions and requests, stated in this tender documentation.

Note: Sample type is for orientation only. Offered equipment can be different!

3.2.2TECHNICAL SPECIFICATIONS FOR SEPARATE LOTS

3.2.2.1LOT A: SD CRT MONITORS

Item / Description / Sample type or similar / Qty
1 / 10 “ CRT monitors with PAL inputs / TM-A101G / 24
2 / rackmount kit for 10'' CRT mon from item 1 / RK-C101E / 10

Technical requirements for 10 “ CRT monitors with PAL inputs:

It must be 10-inch CRT
Stripe pitch 0.50 mm P-22 phosphor
It must have more than 300 lines of horizontal resolution
It must have 16:9/4:3 selectable aspect ratio
It must have colour temperature 6500°K
It must be possible on-screen menu adjustment
It must be PAL compatible, 230V, CE approvals
It must be possible to build two monitors side-by-side in 19" EIA rack mounting (max. 5U height)
It must have built-in loudspeaker
It must have dual video/audio input terminals: composite video, BNC x 2, bridged output possible, Audio RCA pin x 2, bridged-output possible
It must have detachable power cable

Item / Description / Sample type or similar / Qty
1 / 10 “ CRT monitors with SDI inputs / TM-1051DG / 5

Technical requirements for 10 “ CRT monitors with SDI inputs:

It must be 10-inch CRT
Stripe pitch 0.50 mm P-22 phosphor
It must have more than 300 lines of horizontal resolution
It must have 16:9/4:3 selectable aspect ratio
It must have colour temperature 6500°K
It must be possible on-screen menu adjustment
It must be PAL compatible, 230V, CE approvals
It must be possible to build two monitors side-by-side in 19" EIA rack mounting (max. 5U height)
It must have built-in loudspeaker
It must have 2 SDI Inputs
It must have Audio Level Meter
It must have safe Area Marker
It must have underscan
It must have Two-color Tally Lamp

Item / Description / Sample type or similar / Qty
1 / 15 “ CRT monitors with PAL inputs / TM150CG / 2
2 / rackmount kit for 15'' CRT mon from item 1 / RK-C150G / 2

Technical requirements for 15 “ CRT monitors with PAL inputs:

It must be 15-inch CRT
It must have more than 750 lines of horizontal resolution
It must have slot Port for Optional Component/SDI Card
It must be PAL compatible, 230V, CE approvals
It must have 16:9/4:3 selectable aspect ratio
It must have colour temperature 6500°
It must be possible on-screen menu adjustment
It must have metal cabinet
It must have Underscan, Color Off & Blue Check Functions

3.2.2.2LOT B: HD LCD MONITORS

Item / Description / Sample type or similar / Qty
1 / 20 “HD LCD monitor with waveform monitor / DT-V20L3D / 20