Grade book to Grade book Copy

(If there is a need to move a child from one roster into another you can also move his or her grades by doing a grade book copy)

  1. Open up your old roster (the one with the grades you want to transfer).
  2. If you are creating a new roster and transferring grades from an old roster pull down a new roster. If you are transferring grades from one class to another (both are already created) open the class you are transferring the grades to.
  3. **If you are pulling down new rosters you may get a message about whether you want to make this an active file. Make your new roster or the one you are transferring grades to, the active file.
  4. Go to the grade book that has grades you wish to transfer (go to window and select the grade book).
  5. Go to Edit; Grade book, to Grade book Copy

  1. The screen above will appear. Click on the grade book with the grades from the “ Copy From” column.
  2. Click on the grade book that you wish grades to go into from the “Copy To” column.
  3. In the “Copy What “ Column click on test descriptions.

Click on the bottom choice to “include Student Info Data, Attendance Data……”

  1. Click OK
  2. Another screen will appear (below)

11. Select the students you wish to transfer grades for. If you are transferring all student click “Select All”

  1. Another window will appear. If you wish to move all “tests” click on select all; otherwise select the tests you wish to send over to the other grade book. Click OK.
  1. When you go to the roster with the updated grades you will see a student or students with ** in grade fields. Delete all of these students by going to Edit; Add/delete students or tests- click delete students.
  2. In the next window, Select the students you wish to delete (HINT notice the number next to the child to determine which student should be deleted. You can hold the ctrl key and select any and all students you wish to delete. (See Below)

  1. Click Ok.
  2. Go back to the updated roster and you should see grades and students like they should appear.
  3. If you are transferring entire rosters, delete the old roster from your file folder.