PARENTS WHO CARE MTG NOTES
Wednesday, September 26, 2016
Attending: Teresa Eichbaum, Jodi Walland, Melissa Lange, Ann May, Amy Joseph, JoEllen Heatherly, Karen Beagle, Cindy Bone, Beth Hallauer
Treasurer’s Report: Preliminary budget for 2016-17 was approved and the Treasurer’s report accepted as presented
PowderPuff Pre-game Meal and Homecoming Bonfire:
Date: Thursday, October 6: City Park Roundhouse for Pre-game meal and old ball field area for bonfire
Announcement/Invitation to HS Office to be included in morning announcements Mon-Thurs.
Roundhouse – Cindy – Senior Citizen group will be out and we will be able to get in at 4:00pm
Pregame Meal - Jodi
Pizza – Papa Johns from Troy will deliver at 5:45, Cheese & pepperoni, 150 players & Coaches, Budget is $300.
Donations to be delivered to Roundhouse after 4:00pm
Wood pallets (Kevin McClurg/Karen Beagle) – Delivered Wednesday afternoon/evening
Fire dept – David Stockler (937-545-6094) Will arrive approx. 7:00 and remain to douse bonfire
Tentative order of events prepared and distributed to band, coaches and cheerleaders
Senior torches (20?) – Need volunteer to make/coordinate – JoEllen/Beth Hallauer
Announcement made at PowderPuff Game
Need instructions for senior torch bearers for lighting the bonfire
Fundraising report
· PWC PeeWee Concessions Report - $529.99
· JoEllen working on grant materials for Tipp Foundation, Troy Foundation, Miami CO. Foundation and TEE grants for AfterProm
· GoFundMe – Beth Hallauer
· Chipotle – Julie Taylor will investigate – Update next meeting
· Chick-fil-a – Melissa Lange will investigate – Update next meeting
Rachel’s Challenge Request
Principal Verhoff asked if PWC would be willing to provide snacks for Rachel’s Challenge Kick-Off event. Beth Hallauer will prepare sign-up sheet and publicize.
Basketball Concessions
Schedule should be finalized by next meeting. Beth Hallauer will prepare volunteer sign-up sheets for boys and girls basketball and will consult with AD to determine any special event nights. Decision was made to investigate buying a pretzel warmer and a microwave to increase efficiency. Discussion to divide the waiting line space using folded up tables to move people through more quickly during busy periods.
AfterProm - Preliminary discussion/ideas
Date: May 20, 2016 @ Antioch Shrine
The decision regarding the proposal to move AfterProm to Scene 75 this year was tabled to the next meeting because there are still too many questions unanswered about the feasibility. PWC leadership will visit Scene 75 at a date set by JoEllen with Scene 75 rep Erica Ems. Following that visit we will receive a quote and will make a decision at the October meeting about venue.
Prom theme will be finalized by Student Senate in December
Meeting adjourned at 8:30pm. Next meeting is Wednesday, October 26 at 7:00pm in the THS Commons