Manage Personnel Distribution and Assignments

Manage Personnel Distribution and Assignments

CHC4A100 / Version 1

27 Jan 2010

SECTION I. ADMINISTRATIVE DATA

All Courses Including This Lesson / Course Number Version Course Title
7-12-C32 001 Human Resources Technician WO Advanced
Task(s)
Taught(*) or
Supported / Task Number Task Title
Individual
805C-42B-6026 (*) Manage Officer Distribution and Assignments
Reinforced Task(s) / Task Number Task Title
Academic Hours / The academic hours required to teach this lesson are as follows:
Resident
Hours/Methods
5 hrs 20 mins / Conference / Discussion
2 hrs 25 mins / Practical Exercise (Performance)
Test 1 hr
Test Review 30 mins
Total Hours: 9 hrs 25 mins
Test Lesson Number / Hours Lesson No.
Testing
(to include test review) N/A
Prerequisite Lesson(s) / Lesson Number Lesson Title
None
Clearance Access / Security Level: Unclassified
Requirements: There are no clearance or access requirements for the lesson.
Foreign Disclosure Restrictions / FD5. This product/publication has been reviewed by the product developers in coordination with the Soldier Support Institute, Adjutant General School foreign disclosure authority. This product is releasable to students from all requesting foreign countries without restrictions.
References /
Number /
Title /
Date / Additional Information
AR 600-8-6 / Personnel Accounting and Strength Reporting / 24 Sep 1998
AR 611-1 / Military Occupational Classification Structure Development and Implementation / 30 Sep 1997
AR 614-100 / Officer Assignment Policies, Details and Transfers / 10 Jan 2006
AR 614-185 / Requisitions and Assignment Instructions for Officers / 15 Mar 1983
DA PAM 611-21 / Military Occupational Classification and Structure / 22 Jan 2007
FM 1-0 (FM 12-6) / Human Resources Support / 21 Feb 2007
Student Study Assignments / Prior to class, read the following: FM 1-0, Appendix A; FMI 1-0.01, Chapter 2; AR 611-1, Para 4-2; AR 614-185, Para 2-4; and student reading assignment – Pre-deployment Readiness: Advice from a Senior Leader. Be familiar with AR 614-100.
Instructor Requirements / Small Group Instructor Certified 420A WO, CPT, or certified civilian instructor.
Additional Support /
Name / Stu Ratio /
Qty /
Man Hours
Personnel Requirements / None
Equipment Required / Id
Name / Stu Ratio / Instr Ratio /
Spt /
Qty /
Exp
for Instruction / 5630-00-T18-6099
PROJECTOR, OVERHEAD / 1:1 / No / 0 / No
5836013927680/96454N
LCD DATA PROJECTOR / 1:1 / No / 0 / No
673000SCREENW
Screen, Projection Wall/Ceiling Mount or Portable / 1:1 / No / 0 / No
7010-01-454-5951
Laptop/Notebook Computer (w/case & Windows OS) / 1:1 / 1:1 / No / 0 / No
7020-01-182-8535
Calculator / 1:1 / 1:1 / No / 0 / No
702102982124/70209N
Computer, Personal System / 1:1 / No / 0 / No
702500BOARD
Dry Erase/White Board / 1:1 / No / 0 / No
742000X050439
Smart Board / 1:1 / No / 0 / No
* Before Id indicates a TADSS
Materials Required / Instructor Materials:
Lesson Plan
AR 611-1, Military Occupational Classification Structure Development and Implementation
AR 614-100, Officer Assignment Policies, Details, and Transfers
AR 614-185, Requisitions and Assignment Instructions for Officers
DA PAM 611-21, Military Occupational Classification and Structure
FM 1-0, Human Resources Support
FMI 1-0.01, S-1 Operations
Student Reading Assignment: Pre-deployment Readiness: Advice from a Senior Leader
Power Point presentation
Student Materials:
AR 611-1, Military Occupational Classification Structure Development and Implementation
AR 614-100, Officer Assignment Policies, Details, and Transfers
AR 614-185, Requisitions and Assignment Instructions for Officers
DA PAM 611-21, Military Occupational Classification and Structure
FM 1-0, Human Resources Support
FMI 1-0.01, S-1 Operations
Student Reading Assignment: Pre-deployment Readiness: Advice from a Senior Leader
Power Point Presentation
Classroom, Training Area, and Range Requirements / Classroom Gp Small-Group Instr 16-PN Minimum
Ammunition Requirements /
Id Name /
Exp / Stu Ratio / Instr Ratio / Spt Qty
None
Instructional Guidance / NOTE: Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference material.
Follow the small group instruction method for teaching this lesson. Throughout this lesson, solicit from students the challenges they experienced in the current contemporary operational environment (COE) and what they did to resolve them. Encourage students to apply at least 1 of the 11 critical variables: physical environment, nature and stability of the state, sociological demographics, regional and global relationships, military capabilities, technology, information, external organizations, national will, time, and economics.
Proponent Lesson Plan Approvals / Name
Robinson, Elisa / Rank
CW3 / Position
Training Specialist / Date
27 Jan 2010
Harrison, LZ / YC02 / OES Team Chief / 22 Apr 2008
Dancy, Lilla / YC02 / Inst Syst Spec/QC / 22 Apr 2008
Flowers, Joseph M. / LTC / OED Chief / 22 Apr 2008
Mustion, Richard P. / COL / AGS Commandant / 22 Apr 2008

SECTION II. INTRODUCTION

Method of Instruction: Conference / Discussion

Instructor to Student Ratio is: 1:16

Time of Instruction: 10 mins

Media: Small Group Instruction (SGI)

Motivator / SHOW SLIDE 1: MANAGE PERSONNEL DISTRIBUTION & ASSIGNMENTS
Properly managing officer assignments is the cornerstone of the Officer Distribution and Assignment System. Placing the right people in the right jobs at the right time affects promotions, schooling opportunities, and more importantly, the success of various Army organizations. As HR professionals, you will serve in positions that will expose you to the Army Officer Personnel Assignment Program. You will be expected to be a subject matter expert on officer personnel assignment actions. Commanders will expect you to advise them on officer personnel assignment actions and to take care of their officers.
SHOW SLIDE 2: MANNING AN ARMY AT WAR
The Army’s mission is to fight and win our Nation’s wars by providing prompt, sustained land dominance across the full range of military operations and spectrum of conflict in support of combatant commanders.
SHOW SLIDE 3: TERMINAL LEARNING OBJECTIVE
Terminal Learning Objective / NOTE: Inform the students of the following Terminal Learning Objective requirements.
At the completion of this lesson, you [the student] will:
Action: / Manage Personnel Distribution and Assignments
Conditions: / Given access to applicable regulations, readings, practical exercises, Army Manning Guidance, Personnel Policy Guidance (PPG), and awareness of Contemporary Operational Environment (COE) variables and actors.
Standards: / Students will meet the minimum standard of 70% accuracy or higher in accuracy when they:
1. Identify the components of Officer Strength Management
2. Identify the components of Enlisted Strength Management
3. Explain the role and responsibilities of HR Organizations
Safety Requirements / No food or drink is allowed near or around electrical equipment (CPU, file servers, printers, projectors, etc.) due to possible shock or damage to equipment. Exercise care in personal movement in and through such areas. Avoid all electrical cords and associated wiring. In the event of an electrical storm, you will be instructed to power down equipment. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation.
Risk Assessment Level / Low - Safety Review = PT
Environmental Considerations / NOTE: It is the responsibility of all Soldiers and DA civilians to protect the environment from damage.
Place all recyclable items into the proper containers. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects.
Evaluation / There is a test administered upon completion of this block of instruction. The student must correctly answer 70% in order to pass the test.
Instructional Lead-In / SHOW SLIDE 4: Officer Distribution And Assignment System (ODAS)
Bottom line: The ultimate goal of the assignment system is to place the right officer in the right place at the right time. (AR 614-100, para 1-6)
Doctrinally, this process is listed as the Officer Distribution Plan. Soon after the Global War on Terror began, the shortage of officers to place against required billets placed a strain on the distribution system. Human Resources Command moved to a new process called the Dynamic Distribution System. Although some of the current logic behind this system is still in place, the Officer Personnel Management Directorate is currently working on a new system that will better cope with quickly changing distribution priorities.

SECTION III. PRESENTATION

1. Learning Step / Activity 1. Identify the components of Officer Strength Management.

Method of Instruction: Conference / Discussion

Instructor to Student Ratio: 1:16

Time of Instruction: 1 hr 30 mins

Media: Small Group Instruction (SGI)

SHOW SLIDE 5: FACTORS THAT INFLUCENCE THE DISTRIBUTION PROCESS

The Army has lot of systems that are used in regards to manning the distribution process, yet there are numerous factors that can influence the process. Regardless of what system is used, many of the factors to be taken into consideration stay the same. Some of them include:

Army Manning Guidance

Officer requirements and other factors

Gender coded billets

Grade, career field, education, experience

Professional development needs

Availability

Stabilization, tour equity

Officer’s potential for advancement

Personal issues (i.e., EFMP, joint domicile)

CSL commands

Officer’s preference

Dwell Time

NOTE: Have students discuss the factors and how it can overall affect the distribution and assignments process.

NOTE: Good advice: DA PAM 600-3, para 3-15a - The individual.

In many respects, ultimately manage their own career managers.

The great thing about this class is that it’s need to know info for being an S1, but at the same time it’s just good to know info as an individual.

SHOW SLIDE 6: CLASSIFICATION SYSTEM “Commissioned Officer”

The officer classification system supports the officer identifiers in DA Pam 611-21, Part 1, which includes the Branches, Branch Detail Program, Functional Areas, Areas of Concentration (AOCs), skills and language identifiers and reporting classification codes used to classify positions in requirements and authorization documents.

(1) Some positions are fairly open for who can be assigned to it. Some are restrictive.

(2) Officer distribution and assignments is not one big puzzle. It’s thousands of small puzzles.

(3) These are the building blocks.

(4) This first section may seem basic for some of you, but it is important, and many people think they know it, but make mistakes.

SHOW SLIDE 7: BRANCH

NOTE: For a more detailed discussion on the officer classification system refer students to DA PAM 611-21 (the interactive link at HRC is: https://perscomnd04.army.mil/mosmartbk.nsf/)

The term “branch” is one of the most familiar terms used in categorizing officers.

NOTE: The definition on this slide comes from DA PAM 600-3, para 3-4a.

(1) Definition: Grouping that comprises an arm or service and is the branch or specialty in which officers are commissioned, assigned, developed, and promoted.

(2) Branch is the starting point. This is where development starts.

Example: The Army says “LT Jones, you are Infantry. LT Smith you are Adjutant General Corps”.

Barring any changes down the road, these two officers are bound to have pretty different careers because:

The Army needs different things from each of them,

Commits to differentiated training for them,

And ultimately provides different professional opportunities for them.

(3) Let’s make this easy and work backwards.

(a) The special branches are the Medical Corps, Dental Corps, Veterinary Corps, Army Medical Specialist Corps, Army Nurse Corps, Medical Service Corps, Chaplains Corps and The Judge Advocate General's Corps.

(b) All the other branches are basic branches, and we have two types of those.

(c) Special Forces, Psychological Operations, Civil Affairs, and Acquisition Corps are non-accession branches.

(4) Branch is so basic that we take it for granted sometimes, but the Army does not. When the Army committed to PSDR, the impact placed upon the AG Branch was tremendous. All of a sudden we were short officers by large margins. So how does effect you as Warrant Officer? (Attrition, Opportunities, etc.)

(a) Branch codes – Most people know this. You’ll get to know which ones are on your MTOE.

(b) Branch codes are two characters (numeric), which are used to identify the principal or secondary position requirements and the officer’s designated branch.

(c) The basic branches (with codes) are Adjutant General Corps (42), Air Defense Artillery (14), Armor (19), Aviation (15), Civil Affairs (38), Chemical Corps (74), Corps of Engineers (21), Field Artillery (13), Finance Corps (36), Infantry (11), Military Intelligence (35), Military Police Corps (31), Ordnance Corps (91), Psychological Operations (37), Quartermaster Corps (92), Signal Corps (25), Special Forces (18), and Transportation Corps (88).

(d) Immaterial codes are three characters (two numeric and one alpha), which are used to identify the principal or secondary position requirements when specific branch skills are not required. Examples: 01A (Officer generalist/Branch Immaterial) – used to identify positions that can be filled by any officer. 02A – Combat Arms Branch Immaterial (any CA branch can fill position), 03A – AR or IN branches ONLY

04A – Personnel Immaterial, 05A – AMEDD Immaterial – used to identify positions requiring specific AMEDD or functional area affiliation

SHOW SLIDE 8: BRANCH DETAIL PROGRAM

NOTE: Refer students to Chapter 3 of AR 614-100, The Branch Detail Program and DA Pam 600-3, para 4-7b

The Branch Detail program ensures branches with the largest lieutenant requirements are filled to their required levels using donor branches that have fewer lieutenant requirements. The Army’s many different branches do not have the same basic structure. Some branches have fewer lieutenant requirements that they do Captain requirements.

At company-level some branches do not have any platoon leader requirements unlike the many requirements for platoon leaders in Infantry; Armor or Field Artillery company level commands (Combat Arms). Therefore there are few lieutenants’ requirements. The branch detail program places the officer as a lieutenant in platoon leader positions in the combat arms commands or "donor branches", which have a need for more lieutenants and less captains for command. When the officer completes their detailed time, they are moved back to their basic or donor branch as a CPT to take command or serve in other staff positions.

This program is one of the true strengths of the officer corps. Branch detail officers bring a wealth of tactical experience and field craft to their branch. Officers are detailed for a period of 24 to 48 months depending on their basic branch.