The United of Republic of Tanzania

THE UNITED OF REPUBLIC OF TANZANIA

Tanzania Communications Regulatory Authority

TCRA Consumer Consultative Council

JOB VACANCY

OFFICE MANAGEMENT SECRETARY

The Tanzania Communications Regulatory Authority Consumer Consultative Council (TCRA-CCC) is established by the TCRA Act No. 12 of 2003. The Council is established to advocate for the rights and interests of consumers of regulated communications goods and services in the Information Communication (ICT), Broadcasting and Postal Courier Services.

The Council is announcing for the position of Office Management Secretary based in Dar es Salaam

Key Responsibilities

·  Performing secretarial tasks:

o  Attending to visitors

o  Typing, preparing and collating reports

o  Answering calls, taking messages and handling correspondence

o  Creating and maintains filling system

o  Organizing and storing paperwork, documents and computer based information

o  Making Appointments

o  Making reservation for Councilors and Staffs outside the duty station

o  Arranging travel logistics for Councilors and staffs outside the duty station

o  Listing and procuring stationeries, sundries and office equipments

·  Managing petty cash including simple book keeping;

·  Coordinating Council meetings and other office activities;

·  Arranging in-house and external events;

·  Managing information flow of incoming and outgoing calls, e-mails, fax messages etc by keeping information confidential;

·  Managing the Registry;

·  Devising and maintaining office management;

·  Performing any other duties as directed by the Administrative and Finance Officer

Key Skills for secretaries

·  Good communication, customer service and relationship-building skills

·  Team working skills

·  Organization and time management skills

·  Attention to details

·  Negotiation skills

·  Assertiveness

·  Flexibility

·  Tact, discretion and diplomacy

·  The ability to be proactive and use your initiative: to see what needs doing and to do it

·  The ability to use software packages eg Microsoft office and learn bespoke packages if required

Qualification and Experience

·  A Diploma in Secretarial duties or its equivalent from a recognized institution in secretarial course and at least a certificate of Secondary education (Form IV).

·  At least three years in Office Management and Secretarial work in a reputable organization.

·  Knowledge of basic bookkeeping.

·  Self-motivated, results driven, good communication skills in English and Kiswahili (both oral and written), team player, able to work with minimum supervision and meet scheduled deadline

Terms of employment: Three years contract

Duty Station: Dar es Salaam

Remuneration:

An attractive remuneration and benefits package will be offered to the successful candidate.

All applications including detailed CVs and names and addresses of the three referees including current or last employer should be sent to the under signed not later than 1st June, 2017 (THREE WEEKS) from the first appearance of this advertisement.

TCRA – CCC is an equal opportunity Employer.

Executive Secretary,

TCRA – Consumer Consultative Council,

Located on 4th Floor, NSSF Building,

Nyerere Pension Towers, Junction of Morogoro/Bibi Titi,

P.O. Box 1516,

DAR ES SALAAM

Applicants are requested to arrange for their own transport and accommodation expenses relating to attendance of the interview. Only shortlisted candidates will be contacted.

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