School Board of Trustees
Clark County School District No. 161
Regular School Board Meeting Minutes—October 5, 2009
High School Library
6:00 p.m.
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Present from the School Board of Trustees: Present from the District:
Dr. Corey Moffet/Chairman Dave Kerns, Superintendent
Dr. Carolyn Rhodes-Shenton/Vice Chair Gayle Woods, Business Manager Mrs. Erin Ruhl Cathy Hathaway, Secretary & Clerk Susie Shifflett, Technology Sup.
Dorothy Hutchings, SPED
Cindy Bramwell, Trans. Sup.
Kathy Wagoner, Teacher
Tarri Leonardson, Teacher
Lanie Berrett, Food Program Sup.
Steve Hutchison, 21st Cent Grant Dir
Patrons: Michelle Stewart, Kelli Whittier
Visitors: Tim McClanahan with Fuzecore
Call to Order
Meeting was called to order at 6:00 p.m. with all Trustees present except Mrs. Valantine.
Pledge of Allegiance
Approval of Agenda
Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion to approve the agenda as presented. There was no discussion. The motion was unanimously approved.
Approval of Minutes
Changes to the September 14, 2009 Board Meeting are as follows: Page 2, Consent Agenda, first sentence is changed from D, Rhodes-Shenton to Dr. Rhodes-Shenton. Page 2, Informational Items, changed from Informational Items- to Informational Items (no dash). Finally, page 4, last line of Action Items is changed from $2,175 31 to $2,175.31(decimal added). Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion to approve the minutes of the September 14, 2009 meeting as amended. There was no discussion. The motion was unanimously approved.
Board Training
Mr. Kerns presented information on the Chain of Command.
Consent Agenda (Bills/Payroll/Extracurricular)
Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion to approve the consent agenda as presented. There was no discussion. The motion was unanimously approved.
Informational Items
Mr. Kerns presented several informational items. He discussed the mileage reimbursement policy that will be implemented by the District. He checked on the District E-Rate funding and was told that there is no timeline as to when the District will be notified as to our standing in the funding process. He will begin posting District Policy on the Website and will post the New Graduation Requirements first. He will include an explanation that this area of the Website is currently under construction and more policies will follow. Mr. Kerns contacted the Districts attorney for information on some contractual issues. He also asked to check into the bidding process used by the District. He was advised to continue using a year-to-year bid.
Delegations/Committee/Patron Input
PTO/Booster Report – Michelle Stewart reported on the recent meeting held by the Booster/PTO Presidency. They planned the upcoming Spooktacular to be held at Lindy Ross. They are currently holding a membership drive to fund scholarships. Also, they have requested a teacher representative to help them assess how they can meet teachers’ needs.
Policies on First Reading –None
Policies on Second Reading –None
Student Delegations- None
Activities Director Report-The Activities Director was excused for the meeting.The Superintendant reported that the Middle School and High School Volleyball and Football teams are all doing exceptionally well this season. On September 23, students in grades 7-12 attended the Salmon Career Expo at the Lemhi fairgrounds in Salmon. He reported that the comments from students and staff were 99% positive and he hopes to attend again next year. On September 29, the Clark County High School chapter of the National Honor Society held their induction ceremony. Students inducted into the CCHS National Honor Society were Amanda Wade, Katie Wade, Edith Martinez and JW Fitzwater.
Maintenance Supervisor-The Maintenance Supervisor was not present at this meeting due to a recent back surgery. Mr. Kerns reported that things are going well in the maintenance department. There are several ballasts going out in the MS/HS building and there are some that are ‘buzzing’ in the Lindy Ross building. Also, the gables that were installed at the front of the MS/HS building this summer seem to be doing the job.
Food Program Supervisor Report- The Food Program Supervisor reported that things in the kitchen are going great. She has applied for a $2,000.00 breakfast grant to help with the high school breakfast. The deadline is fast approaching for Free & Reduced applications to be turned in. The KTM PROGRAM will then be implemented. The October menu has been posted on the website.
Transportation Supervisor Report- The Transportation Supervisor reported that September was a busy month with many activities requiring bussing and October seems to be heading in the same direction. The busses have required a few minor repairs. October 19-23 is School Bus Safety Week. Board members were provided with copies of the District Bus Routes
District Technology Report- The District Technology Director reported that teachers have expressed their desire for classroom projectors rather than Netbooks.
21st Century Grant Report- The 21st Century Grant Director was not present at the Board meeting due to the barbeque being hosted by the Grant. Mr. Kerns reported that there will be a change in the Summer School format to make it compliant with 21st Century Grant funding.
Special Education Directors Report- The Special Education Director reported that she too was impressed with the Salmon Career Expo and her students enjoyed being able to attend. The Special Education Early Childhood Transition report has been completed and turned into the State Department of Education. The Report of Children with Disabilities Exiting Special Education is due on October 10th and will be in on time. The Special Education Director and the District Business Manager will begin working on the Application and Budgets for 2009-2010 Federal Special Education Funds. The Special Education Director will be attending the IASEA/IAESP Annual Conference on October 19th & 20th and also a 504 Plan conference on November 6th.
Superintendent’s Report- The Superintendent reported that the Governor announced a 4% holdback from Public Education. The Superintendent attended the Regional Superintendents’ meeting on September 24th and informed the Board that our district will host the next meeting to be held on October 22nd. He reported that there is a new requirement for all teachers who teach math at any level to take a course through the Idaho Math Initiative. Administrators must also take the course. District teachers are happy about discontinuing the Terra Nova test. The Superintendent hopes to have a plan in place by the next board meeting for a replacement to the Terra Nova Test. Finally, the Superintendent addressed the Master Agreement, Article 12, Section 5, Paragraph 4. Mrs. Wagoner was present to make clarification to the Board concerning the history of this portion of the Master Agreement.
Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion to authorize the Superintendent to transfer $1,500.00 from Title I to fulfill our obligations under the staff continuity and highly qualified teacher bonus arrangement. There was no discussion. The motion was unanimously approved. Dr. Rhodes-Shenton pointed out that there is a teacher on the list who has not met the criteria and she asked the Superintendent to review the matter.
Business Office/Treasurer’s Report- The Business Manager reported that the Transportation report has been sent in. She reported that the auditors are still working on the audit and it seemed to be going fairly smooth. It should be completed in time for the November Board Meeting. There is a State Insurance Fund audit coming up this week and she will begin the IBEDS next week. The Business Manager is suggesting that all employees sign up for Direct Deposit. It provides a substantial savings to the District and she would like to know the feelings of the Board concerning this. Mrs. Leonardson will check with the teachers to get their feedback concerning this matter also. The Business Manager reported that ICRMP will pay $2,600.00 to repair the phone system. The money can also be used toward the purchase of a new system.
Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion for the Board to authorize the Superintendent to act on the Districts behalf in nominating an ICRMP Region II representative. There was no discussion. The motion was unanimously approved.
Patron Input- None
Action Items
Appoint New Trustee- Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion for the Board of Trustees to appoint Kelli Whittier to serve as Trustee for Zone 2 until the next election. There was no discussion. The motion was unanimously approved.
*Kelli Whittier was sworn in as Zone 2 Trustee by Dr. Moffet. She took her place with the other Board Members.
Accept bid for Old School Cars- Mrs. Ruhl moved and Dr. Rhodes-Shenton seconded the motion to reject the bid from Mike Knight because it was too low and to re-open the bid with no stipulations for 30 days. There was no discussion. The motion was unanimously approved.
Accept bid for Telephone System- Dr. Rhodes-Shenton moved and Mrs. Whittier seconded the motion for the Board to authorize the Superintendent and the Technology Supervisor to accept the bid from Fuzecore in the amount of $5,700.00, with $2,000.00 to come from Maintenance and $3,700.00 to come from the REAP Grant. There was discussion about the cost of each individual phone and how quickly the new system can be installed. There was no further discussion. The motion was unanimously approved.
Proxy for Mud Lake Telephone- Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion to authorize the Superintendent to act on its behalf in selecting a proxy for the Mud Lake Telephone. There was no discussion. The motion was unanimously approved.
Purchases over $1,000- Mrs. Ruhl moved and Dr. Rhodes-Shenton seconded the motion to authorize the 21st Century Director to purchase a Pool Table for $2,000.00, an Air Hockey table and a Dart Board for $500.00 each. There was no discussion. The motion was unanimously approved.
*It was noted that the pool table which is currently in use will be put up for bid.
Resignations – None
Open Positions- Dr. Rhodes-Shenton moved and Mrs. Ruhl seconded the motion for the Superintendent to open a part time cook position. There was no discussion. The motion was unanimously approved.
Hire Personnel- Dr. Rhodes-Shenton moved and Mrs. Whittier seconded the motion to authorize the 21st Century Grant Director to hire Sheree Farr and Sheila Small as After School Activity Aids and Laura Jarvis, Teresa Wilson, and Pauline Hutchison as After School Teachers. There was no discussion. The motion was unanimously approved.
Personnel Issues (Executive Session)-
The board moved into Executive Session at 7:57 pm. Mrs. Ruhl, Dr. Rhodes-Shenton, Mrs. Valantine, Mrs. Whittier, and Dr. Moffet all voted “aye”.
Open session resumed at 8:10 pm.
Mrs. Whittier moved and Mrs. Ruhl seconded the motion to authorize the Superintendent to terminate employee B.
Adjourn:
Mrs. Ruhl moved and Mrs. Whittier seconded the motion to adjourn.
There was no discussion. The motion was unanimously approved.
Meeting adjourned at 8.11 p.m.
ATTEST:
Board Chair Date
District Clerk Date
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