Cultivating the Future With ECA
NCECA, Inc. State Council Conference
October 28 – 31, 2012
DoubleTree by Hilton, Rocky Mount, North Carolina
Name ______
County ______District ______
Address ______
City ______
State ______Zip ______
Phone ______
Email ______
______I require auxiliary aids or services due to a disability. Please contact me.
______I require vegetarian meals.
In case of an emergency, contact:
______
______
Emergency Daytime Phone ______
Emergency Evening Phone ______
I am a: (check all that apply)
______Voting Delegate
_____ Leadership Team ______County President _____ Past State President
______Liaison Agent
______NCCE Administrator
______Guest
______First Timer
Registration Payment is required upon submission of registration. There will be no registration refunds, but it may be transferable
______Early registration – postmarked on or before September 7 - $100
______Late registration – postmarked after September 7 - $125
______One day registration - $60
______Monday, October 29 only ______Tuesday, October 30 only
______I would also like to purchase Guest Meals:
______Monday, October 29 Lunch - $20
______Monday, October 29 Friendship Event - $15
______Tuesday, October 30 Breakfast - $15
______Tuesday, October 30 Lunch - $20
______Tuesday, October 30 Banquet - $25
______Wednesday, October 31 Breakfast - $15
______Monday, October 29 Tour to the Imperial Center and IMAX movie - $5.50
______Pre-Conference Workshop on Monday morning - $15 EACH
(The fee will be due when you come to the workshop, exact change please. This is just to give us an idea of how many plan to attend. You do NOT have to pre-register to participate. Attendance will be on a first come-first served basis.)
______Glass Etching with Georgine ______Fancy Flowers
TOTAL ENCLOSED $______
Payment Enclose a check made payable to: Northeast District ECA
Please mail the completed form to: Louise Hinsley
Beaufort County Cooperative Extension
155-A Airport Road
Washington, NC 27889
Accommodations Rooms are $89 plus tax and must be reserved by August 30, 2012. After that, the reduced rate will not be honored. Reservations are to be made under the name of NCECA – State Council Meeting. It is suggested to make reservations Monday through Friday, 8 am until 5 pm and ask for Linda Davis or Jacqui Elder if there are any questions. Phone: 252-937-6888
DoubleTree by Hilton Hotel Directions One mile East off I-95
651 N. Winstead Avenue onto Highway 64 East. Make a Rocky Mount, NC 27804 right on Exit 466 N. Winstead Ave.
The hotel is on the left at the intersection of Curtis Ellis Drive.
Your hotel confirmation number ______
(a $25 fee will be assessed for lodging at a different hotel)
Cultural Arts
Cultural Arts items may be registered on Sunday, October 28 from 6 to 8 pm or Monday, October 29 from 9 to 11 am at the Gateway Convention, located adjacent to the DoubleTree Hotel. The helpful folks at Registration will be delighted to point you in the right direction.
Judging will take place on Monday afternoon. A list of the winners will be available at Breakfast on October 29.
Viewing will be open on Monday from 6 to 8 pm and Tuesday from 1:30 to 3:45 pm.
Items should be picked on Tuesday, October 30 from 9 to 10:30 pm after the Banquet.
Silent Auction
Each county is asked to bring two items for the Silent Auction. Each item should have a value of at least $10 and labeled with the name of the item and the contributing county. Silent Auction items may be dropped off at the Gateway Convention Center on Sunday, October 28 from 6 to 8 pm or Monday, October 29 from 9 to 11 am.
Bidding will be open on Monday, October 29 from 6 to 8 pm and Tuesday, October 30 from 1:30 to 3:45 pm.
Winners names and amount due will be posted and items will need to be picked up and paid for on Tuesday, October 30 from 9 to 10:30 pm, immediately following the Banquet. Checks should be made payable to Northeast District ECA. Cash will be accepted. Individuals winning the bid and not picking up their item(s) will be contacted and will be expected to pay for the item(s).
NC ECA Centennial Artwork
2013 will be the 100th anniversary of NC Extension & Community Association. In honor of this momentus event, Centennial Notecards are being planned as a part of the celebration. NCECA members are invited to submit a drawing depicting ECA in the past, present or future. Entries should be original drawings on 8 ½” X 11” paper and have the entrants name, address and phone number attached. Entries will be accepted at the Gateway Convention Center on Sunday, October 28 from 6 to 8 pm or Monday, October 29 from 9 to 11 am. All NCECA State Council Conference participants will receive a ballot, and may vote for their top pick on Monday, October 29 from 6 pm until at the Gateway Convention Center during the Friendship Event. The winner will be announced during the Conference.
Donations for the NC Girls Homes
Once again, the State Council Project is providing needed items for the Girls Homes at Lake Waccamaw. Donations will be accepted at the Gateway Convention Center on Sunday, October 28 from 6 to 8 pm or Monday, October 29 from 9 to 11 am. Mr. Gary Greene of the Girls Home is scheduled as a speaker on Tuesday, October 30 and he will be taking the donated items back at that time.
Donations may be financial, as well as items such as personal hygiene products, nail polish, hair items, craft kits and more. You may also donate items for their cottages, such as toilet paper, cleaning products, paper towels and more.
Shuttle Service
Much of the conference will be in the Gateway Convention Center, which is across a parking lot from the DoubleTree Hotel. A shuttle service will be provided for those with mobility challenges and in case of inclement weather. Stop by Conference Registration in the hotel lobby for more information.
District Meetings
Everyone will receive information about the NCECA Centennial Tool Kit during their District Meetings. A speaker will stop by your meeting and share how to market ECA and the Centennial in your county. We would also like to encourage counties who will be moving to new districts to visit your new district during the meetings. This would be an excellent time to get to meet each other and put names with faces.
Officer Installation
The NCECA Officer Installation will be at the Banquet on Tuesday night. State Officers will be asked to come to the front of the room and District Officers will be asked to stand at their place to be installed. It is suggested to recognize your incoming District Officers during your District Meeting on Tuesday afternoon as well.
Remembrance Ceremony
A Remembrance Ceremony honoring ECA members who have passed away since the last Conference will be held during the Banquet on Tuesday night. Names and counties of the deceased need to be sent to ______by October 1. Please have your information in on time to maintain the dignity of the ceremony.
Awards
Recognizing counties and individual members for their service is a mainstay of the ECA State Council Conference! Be sure your reports are in and your forms are filled out in order to be recognized.
Outstanding Service Award – The District winners will be recognized, as well as the overall NCECA Service Volunteer of the Year. Was due to Ruth Clifton February 1.
Club Service Award – This is based in the club totals from individual reports. Was due to Ruth Clifton February 1.
Certified Volunteer Units (CVU) – A list of members achieving 500 volunteer hours of service will be recognized. Was due to Judy Elkin May 1
Service Longevity – Members will be recognized for length of service at 25, 35, 50 and 60 years. Return to Ruth Clifton by September 15.
Leadership Award – One member from each district will be recognized. Was due to Geri Bushel May 1.
Ruth Clifton Judy Elkin Geri Bushel
137 Sea Bird Lane 5429 NC 211 Hwy. E NCSU Campus
Sneads Ferry, NC 28460 Clarkton, NC 28433 Box 7606
910-327-2327 910-645-6740 Raleigh ,NC 27695
919-515-9136
NVON Project in Common
The 2013-2015 NVON Project in Common is “Water Around the World.” The objective of this three-year international project is to present an overview of how water is an essential resource and fundamental building block of life, present an awareness of problems that could arise when clean water is lacking in communities and how we can help those in need around the world. We will have a special guest speaker to share more information during the Closing Session on Wednesday.
2012 NCECA Conference Agenda
Sunday, October 28
5-8 pm Registration, Hotel Reception Area
6-8 pm Leadership Team Meeting, Board Room
Cultural Arts Check In, Gateway Convention Center
Silent Auction Check In, Gateway Convention Center
Centennial Artwork Check In, Gateway Convention Center
Monday, October 29
9-11:45 am Registration, Hotel Reception Area
9-11 am Cultural Arts Check In, Gateway Convention Center
Silent Auction Check In, Gateway Convention Center
Centennial Artwork Check In, Gateway Convention Center
9:30-10:30 am Pre-Conference Workshop, Fancy Flowers
Pre-Conference Workshop, Glass Etching with Georgine
10-11 am District Treasurers Meeting
10:45-11:45 am Pre-Conference Workshop, Fancy Flowers
Pre-Conference Workshop, Glass Etching with Georgine
12 – 1:30 pm Opening Luncheon, Gateway Convention Center
2:30-3:30 pm ECA Leadership Development Workshop, Gateway Convention Center
2-5 pm Cultural Arts Judging, Gateway Convention Center
2-4:30 pm Imperial Center Tour, depart from Hotel Lobby at 2 pm SHARP
3:45-4:45 pm ECA Master Volunteer Workshop
Coupons Made Easy
Energy Conservation
Food Safety
4-6 pm ECA Liaison Agent Meeting, Gateway Convention Center
6 pm until ECA Centennial Friendship Event and Live Auction, Gateway Convention Center
First Timer Recognition
NCECA Foundation Grant Opportunity
Voting for Centennial Artwork
6-8 pm Cultural Arts Open, Gateway Convention Center
Silent Auction Open, Gateway Convention Center
Centennial Artwork Judging, Gateway Convention Center
Tuesday, October 30
8-9 am Registration, Hotel Reception area
8:30-9:15 am Breakfast, Gateway Convention Center
9:30-10:30 am ECA Master Volunteer Workshop – Diversity & Inclusion Women In the Woods
Assistive Technology Products
ECA Reporting
10:30-11:30 am ECA Leadership Development Workshop, Gateway Convention Center
10:45-11:45 am ECA Master Volunteer Workshop- Diversity & Inclusion
Women In the Woods
Assistive Technology Products
ECA Reporting
12-1:30 pm Luncheon, Gateway Convention Center
1:30-3:45 pm Cultural Arts Open, Gateway Convention Center
Silent Auction Open, Gateway Convention Center
1:45-3:45 pm NCECA Business Meeting
4 pm Cultural Arts and Silent Auction Closed
4-5 pm District Meetings:
5:45 pm Pictures for outgoing and incoming State Officers and Award Winners – Gateway Convention Center
6:15-9 pm Awards Banquet and Installation of Officers
(includes Remembrance Ceremony for Deceased Members)
9-10:30 pm Cultural Arts and Silent Auction Pick Up
Wednesday, October 31
8:30-10:30 am Breakfast and Closing Session, Gateway Convention Center
(Includes NVON Project in Common)
11-12 noon NCECA Centennial Planning Meeting