[Date - No Later Than July 25th]
[Contact Author Name]
[Affiliation]
[Address]
Dear [Author's Name]:
Congratulations on the acceptance of your [paper, presentation, panel] titled [manuscript full title] for presentation at the 2016 SMA Annual Conference. Please make any necessary changes based on the reviewers' comments prior to final submission. The following are requirements for inclusion of your manuscript in the Conference Program and SMA Proceedings.
- Manuscripts must be formatted in accordance with SMA Style Guide (see attachments). The style guide must be followed precisely.
- The final formatted copy of the manuscript must be submitted via email attachment no later than August 31st to both the Proceedings Editor and Treasurer. SMA cannot guarantee inclusion of late submissions in the Conference Program or SMA Proceedings.
Jie G. Fowler, Proceedings Editor,
Cynthia Rodriguez Cano, Treasurer,
- At least one author of each accepted manuscript must be in attendance (paid conference attendee) at the conference to present the work for inclusion of the manuscript in the SMA Proceedings.
Please notify the Program Chair, Alvin J. Williams, at to:
- To request a specific time/date. Requests to present your work at a specific time and/or time must be submitted by August 31st. The Program Chair will do his best to accommodate your request.
- Withdraw your manuscript (e.g., unable to attend conference); please notify ASAP.
- Correct/change your information [e.g., manuscript title, author(s) name(s), affiliation(s)]. A tentative conference program will be posted to the SMA website ( by September 25th. It is your responsibility to review the tentative program for accuracy of your information. Requests to correct inaccuracies must be submitted by September 25th. No changes to the Conference Program can be made after September 25th.
Again, congratulations. I hope to seeing you at Conference.
Sincerely
[Name of Chair]
[Track Name]
[Complete Contact Information]
(Revised 5/16/16, Cano)