Duplin County Schools
MEMORANDUM
To: District Directors
From: Ashley Sutton
Date: September 9, 2016
Re: Central Office Work Schedule
Duplin County Schools work schedule procedures have not changed from last year, however I thought if may be helpful to have a friendly reminder. Please see the procedures shared last year below.
Workweek
§ The workweek for all full-time classified non-exempt employees is 40 hours.
§ The workweek for all full-time classified exempt employees is 40 hours, and will continue until the professional responsibilities to the student, staff and school system are complete. Superintendent may assign extra duties beyond the normal workday.
§ Employees may leave at 4:00 on Friday.
Workday
§ Supervisors are responsible for scheduling regular work hours and lunch breaks for all employees. Central Office normal hours are 8:00 to 5:00 with an hour for lunch unless an adjusted schedule is approved by the Superintendent. Lunch breaks are required to be taken between 10:00 and 2:00 unless approved by the Superintendent.
Compensatory (Comp) and Overtime
§ FLSA requirement defines compensable working time as all hours that an employee is “suffered or permitted” to work. If an employer knows or has reason to know that an employee is continuing to work beyond scheduled hours, then that work is compensable. If an employee works additional straight time or overtime without authorization, the employee must still be compensated, but may be disciplined for violation of policy or insubordination.
§ Comp time and overtime are earned at the rate of time and one-half and accrue when physical time worked exceeds 40 hours/week.
§ Comp Time:
w Most employees are set up to accrue comp time rather than paid overtime. The Superintendent must be informed for employees approved to work beyond 40 hrs week since this is a liability for the school system.
w Employees must be allowed to use compensatory time within a reasonable period of requesting such use. Employees are required to use their comp time prior to using their annual or bonus leave days but not sick leave.
w Supervisors should monitor comp balances for staff so the comp balances do not carry over to the next year.
w Comp balances (exceeding 240 hours) and comp balance payouts will be paid from the school or department overtime codes. Balances in excess of 240 hours are required to be paid per NC Benefits and Employment Policy Manual.
Leave Benefits
§ Annual, bonus and comp leave must be requested in advance and approved by the employee’s Supervisor. All leave with the exception of comp leave and leave without pay is used in half and full day increments.
§ Sick leave for more than a single day must be requested in advance and if an employee requests sick leave due to an absence of five or more consecutive days, a statement from a medical doctor or other acceptable proof that employee is unable to work may be required. (Board Policy 7510)
§ Employees are required to use leave when absent unless an exception is approved by the Superintendent. Employees are not allowed to flex time in lieu of using leave.
I encourage supervisors to monitor timesheets to ensure comp time is not being accrued without appropriate approval. If you are not sure how to review your staff’s time please contact me for assistance.