Ministerul Economiei
al Republicii Moldova
MD-2004, Chişinău, Bd. Stefan cel mare, 180, bir. 815
Tel. +373-22-296-723, Fax +373-22-296-724
E-mail: / / Project Implementation Unit
of the World Bank Competitiveness Enhancement Project
Ministry of Economy
of the Republic of Moldova
180, Stefan cel Mare ave., off. 815
MD-2004, Chişinău
Tel. +373-22-296-723, Fax +373-22-296-724
E-mail:
Invitation to Quote
“Financial Sector Reform Project”
Shopping
FSRP/G-4/S-6
Procurement of Video and Audio Conference System
for National Commission for Financial Market
Invitation to Quote (ITQ) - Shopping For Goods
PROCUREMENT OF VIDEO AND AUDIO CONFERENCE SYSTEM FOR NATIONAL COMMISSION OF FINANCIAL MARKET
Date:April 26, 2011
Project Title:Moldova Dutch TA-TF Financial Sector Reform
Source of Funding:Dutch Grant TF 093288
Contract Ref:FSRP/G-4/S-6
To: According to the list
Dear Supplier,
1.You are invited to submit your price quotation(s) for the supply and installation of the following equipment:
Video and Audio conference system
Information on technical specifications and required quantities are indicated in Annex A to Terms and Conditions of Supply.
- The Republic of Moldova has received a grant from the International Development Association, and intends to apply the proceeds of these funds to eligible payments under the contract for which this invitation for quotation is issued.
- You must quote for all the items under this Invitation. Price quotations will be evaluated for all the items together and contract awarded to the firm offering the lowest evaluated total cost of all the items. Incomplete or partial Quotes will not be considered. Alternative quotations/options are not allowed.
4.You shall submit by fax or by e-mail the Price Quotation with the Form of Quotation the following address:
Project Implementation Unit
of the World Bank Competitiveness Enhancement Project
180, Stefan cel Mare Ave., office 815
MD-2004, Chisinau, Republic of Moldova
Fax: + 373 22296-724
E-mail:
5.Your quotation in Englishlanguage should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information (in Moldovan or Russian language) for each quoteditem, including names and addresses of firms providing service facilities inMoldova.
6.The deadline for receipt of your quotation (s) by the Purchaser at the addressed indicated in Paragraph 3 is:May06, 2011, 15-00,Chisinau time.Late quotations will be declared late and rejected.
7.The evaluation of the price quotations will be conducted through shopping procedures set out in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, May 2004 revised October 2006, Para. 3.5 “Shopping”.
8.Quotations by fax or by electronic means are acceptable.
9.Your quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract. Incomplete or partial Quotations will not be considered. Alternative quotations/options are not allowed.Please sign the Terms and Conditions of supply attachment to the Contract and fill in the table as per Annex to the Terms and Conditions demonstrating substantial responsiveness of the equipment proposed to the technical specification required, and return them to the Purchaser.
(i)PRICES: The prices should be quoted for delivery CIP (Chisinau, 77, Stefan cel Mare ave., MD-2012) for imported goods or EXW for domestically supplied goods plus the price of delivery to the place of destination (Chisinau, 77, Stefan cel Mare ave., MD-2012), according to INCOTERMS, 2000. Prices can be quoted in any Bank member country currency, including Euro, but no more than three currencies.
(ii)The price should not include custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova due to the fact that the services under this contract are subject to Value Added Tax at zero rate (Government Decisions No. 246 as of April 08, 2010 and art. 104 c1) of Fiscal Code as of April 24, 1997). This Decision exempt from paying these taxes and impose the Value Added Tax at zero rate to all the Services procured under the “Moldova Dutch TA-TF Financial Sector Reform” Project. Therefore, quotations should not include the above mentioned local taxes, and bidders should confirm this in their quotations (see also clause "Fixed Price" in "Terms and Conditions of Supply" section of this ITQ).
(iii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparing their prices converting CIP/EXW price to Moldavian Lei based on the selling exchange rate offered by the Commercial Bank “Moldindconbank” (as published by the bank on on the date specified in Paragraph 5 of this invitation for submission of quotations.
In evaluating the quotations, the Purchaser will determine for each offer the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:
(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
(b) Where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
(c) If a Supplier refuses to accept the correction, his quotation will be rejected.
(iv)AWARD OF CONTRACT: The award will be made to the participant offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful participant will sign a Contract as per attached form of contract and terms and conditions of supply.
(v)VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of forty five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of this Invitation to Quote.
10.Further information can be obtained from:
Mr. Aureliu Casian, Executive Director
Project Implementation Unit
of the World Bank Competitiveness Enhancement Project
180, Stefan cel Mare Ave., office 815,
MD-2004, Chisinau, Republic of Moldova
Fax: + 373 22296-724
E-mail:
- The Bidder is expected to examine all instructions, forms, terms, and specifications in the Invitation to Quote. Failure to furnish all information or documentation required by the Invitation to Quote may result in the rejection of the quote.
- A prospective bidder requiring any clarification of the Invitation to Quote shall contact the Purchaser in writing at the Purchaser’s address specified in the Paragraph 10. The Purchaser will respond in writing to any request for clarification, provided that such request is received no later than two (2) calendar days prior to the deadline for receiving of quotes.
- At any time prior to the deadline for receiving of quotes, the Purchaser may amend the Invitation to Quote by issuing addendum. Any addendum issued shall be part of the Invitation to Quote and shall be communicated in writing to all who have obtained the Invitation to Quote directly from the Purchaser.
- The bidder shall bear all costs associated with the preparation and submission of its quote, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
- The Purchaser reserves the right to accept or reject any quote, and to annul the bidding process and reject all quotes at any time prior to contract award, without thereby incurring any liability to bidders.
- At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity of goods, provided this does not exceed fifteen (15) percentage per item, and without any change in the unit prices or other terms and conditions of the quote and the Invitation to Quote.
- Please confirm by fax/e-mail the receipt of this invitation and whether or not you will submit the price quotation(s).
Yours sincerely,
Aureliu Casian
Executive Director
Project Implementation Unitof the World Bank Competitiveness Enhancement Project
FORM OF CONTRACT
THIS AGREEMENT numberFSRP/G-4/S-6 made on May__,2011, between Project Implementation Unit of the Competitiveness Enhancement Project (PIU), having its principal place of business at: 180, Stefan cel Mare Ave., office 815, MD-2004, Chisinau, Republic of Moldovaoffice 815, Chisinau, Tel/Fax: + 373 22296-724(hereinafter called “the Purchaser”) on the one part and ______(hereinafter called “the Supplier”) on the other part.
WHEREAS the Purchaser has invited quotation for procurement of the Video and Audio Conference System for National Commission of Financial Market (NCFM) to be supplied by Supplier, viz. Contract FSRP/G-4/S-6, (hereinafter called “Contract”) and has accepted the Quotation by the Supplier for the supply of goods under Contract at the sum of ______(______) hereinafter called “the Contract Price”.
NOW THIS AGREEMENT witnessethes as follows:
- The following documents shall be deemed to form and be read and construed as part of this agreement, viz:
a)Supplier Quotation; Term and Conditions of Supply, Technical Specification;
b)Addendum (if applicable);
- Taking into account payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby concludes an Agreement with the Purchaser to execute and complete the supply of Contract and remedy any defects therein in conformity with the provisions of Contract.
- The Purchaser hereby covenants to pay in consideration of the goods supply and acceptance of Contract and remedying of defects therein, the Contract Price in accordance with Payment Conditions prescribed by Contract.
Signature and seal of the Purchaser:
FOR AND ON BEHALF OF
the Project Implementation Unit of
the Competitiveness Enhancement Project
______
Mr. Aureliu Casian
Executive Director / Signature and seal of the Suppler:
FOR AND ON BEHALF OF
______
Name of Authorized Representative
Terms and Conditions of Supply
Project Name:Moldova Dutch TA-TF Financial Sector Reform TF093288
Purchaser:Project Implementation Unit of the World Bank Competitiveness Enhancement Project
Consignee:National Commission for Financial Market
Package No:FSRP/G-4/S-6
- Prices and Schedules for Supply
The description of proposed equipment is in indicated in the paragraph 13 of this Terms and Conditions of supply.
The Supplier acknowledges that he will also be responsible for:
a)Delivery of the Video and Audio Conference System equipment to the following address: 77, Stefan cel Mare Avenue, 2nd floor, Chisinau, Republic of Moldova;
b)Verification and testing of the installation;
c)Installation and configuration of the goodsshould be done according to the Government Decision Nr. 1274 dated 23 November 2007 on Technical requirements for "Radio equipment, telecommunication equipment and their conformity";
d)Training of the 2 (two) staff administrators in using the video and audio conference system.
- Fixed Price: The prices indicated above are firm and fixed and not subject to any adjustment during contract performance. We are confirming that the prices do not include the custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova.
- Country of Origin: The goods offered should have their origin in World Bank member countries, and you will be required to furnish a certificate of origin for each item.
- Delivery Schedule: The delivery and installation should be completed within thirty (30) calendar daysfrom the date of signing of contract.
- Applicable Law:The Contract shall be interpreted in accordance with the laws of the Purchaser's country.
- Resolution of Disputes:The Purchaser and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute between them under or in connection with the Contract. In the case of a dispute between the Purchaser and the Supplier, the dispute shall be settled in accordance with the provisions of the laws of the Purchaser's country.
7.Delivery and Documents:Upon shipment, the Supplier shall notify the Purchaser by cable of fax the full details of shipment, including contract number, description of goods, quantity, the vessel, etc. The Supplier shall mail the following documents to the Purchaser:
(i)copy of the Supplier’s invoice showing goods’ description, quantity, unit price, and total amount;
(ii)delivery document (‘factura de expeditie’) duly filled in, signed and sealed.
8.Payment for your invoice will be made 100% against delivery of goods in Moldavian Lei according to the official exchange rate of national bank of Moldova prevailing on the date of payment. The Payment will be made during 5 working days upon receipt and acceptance of your invoice(s) for delivered and final acceptance document for installed equipment which has to be signed by Consignee.
9.Warranty: Goods offered should be covered by manufacturer’s warranty as indicated in the Annex A to Terms and Conditions of supply from the date of deliveryand installation confirmed by Consignee. Please specify warranty period and terms in detail according to the Annex A requirements. At the same time during the warranty period the supplier should solve all technical issues during 4-hours after calling the service center and replace the equipment under the warranty during 21 working days.
- Packaging and Marking Instructions:The Supplier shall provide standard packing of the Goods as required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract.
- Defects:All defects will be corrected by the Supplier without any cost to the Purchaser within 30 day from the date of notice by Purchaser. Name and address of service facility which will correct the defects that are to be corrected by the supplier within the warranty period:
77, Stefan cel Mare Avenue, 2nd floor, Chisinau, Republic of Moldova, or any other place agreed in writing by the parties
- Force-Majeure:The supplier shall not be liable for penalties or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force-Majeure.
For purposes of this clause, “Force-Majeure” means an events beyond the control of the Supplier and not involving the Supplier’s fault or negligence and not foreseeable. Such events may include, but not restricted to, act of Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.
If a Force-Majeure situation arises, the Supplier shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by Force-Majeure event.
- Required Technical Specifications
(i)General Description
- Equipment provider should be established in the local market at least three years, be an official dealer (or representative, or reseller) of at least of one of the major brands, have his own maintenance service and be able to provide a cost-effective solution.
- All goods and materials to be incorporated in the goods must be new, unused, of the most recent and current models, incorporating all recent improvements in design and materials, unless otherwise provided for in these specifications.
(ii)Specific details and technical standards- as per Annex A to Terms and Conditions of Supply
(iii)Performance Parameters
The Equipment supplied should be suitable to work under Moldovan conditions. The outdoor temperature varies from -250 C to +350 C and humidity varies from 5 to 100 percent.
Supplier confirms compliance with above specifications(In case of deviations supplier to list all such deviations)
- Failure to Perform: The Purchaser may cancel the Agreement if the Supplier fails to deliver the Goods, in accordance with the above terms and conditions, in spite of a 10 day notice given by the Purchaser, without incurring any liability to the Supplier.
- Delays: If the Supplier fails to deliver any or all of the Goods by the date of delivery or perform the related services within the period specified in the Contract (as provided by Delivery schedule above), the Purchaser may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage of 0.2% of the delivered price of the delayed goods or unperformed services for each day or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage of ten (10)% of the contract price.
NAME OF SUPPLIER______
Authorized Signature______
Place:
Date:
1
Annex A
to Terms and Conditions of supply
Specific details and technical standards
Video and Audio Conference System
Item / Type of equipment / Minimum Technical requirements / Proposed Equipment Specification / Units / RequiredWarr-ty / Proposed
Warr-ty / Price / Unit / TOTAL PRICE
1 / Conference System Server /
- Digital Wireless transmission technology
- Functions: discussion and 1+3 CH interpretation
- Audio video tracking
- immunity to RF interference from mobile phones and comparable devices
- Indicators of maximum active microphone number
- sound quality: Freq. Response: 20 Hz ~ 20 kHz, S/N: >80 dBA
- Interfaces:
- USB interface
- Ethernet interface
- Video switcher interface
- Balanced LINE IN interface for connection to an external audio device
- Interpretation audio input interfaces
- mic. output interfaces for recording speech individually
- mixed audio output interface for recording the meeting
2 / Chairman Unit, tabletop /
- Digital wireless
- Functions: discussion and 1+3 CH interpretation
- Vertical emission angle selectable via LCD menu
- Microphone On/Off button
- Channel selector and 2-digit channel indicator display
- Battery: with micOn: min 14hours
- Sound quality: Freq. Response: 20 Hz ~ 20 kHz, S/N: >80 dBA
- Output: loudspeaker, automatically mutes when microphone is active, stereo headphone jacks for headphones with controllable volume independently
- Lithium rechargeable battery pack
- 2 x Headphones with freq. range 20 Hz to 20 kHz
3 / Dual Delegate Unit, tabletop /
- Digital wireless
- Functions: discussion and 1+3 CH interpretation
- Vertical emission angle selectable via LCD menu
- Two microphone On/Off buttons, used for individual delegate identification and for individual video tracking
- Channel selector and 2-digit channel indicator display
- Battery: with micOn: min 14hours
- Sound quality: Freq. Response: 20 Hz ~ 20 kHz, S/N: >80 dBA
- Output: loudspeaker, automatically mutes when microphone is active, stereo headphone jacks for headphones with controllable volume independently
- Lithium rechargeable battery pack
4 / Delegate unit’s batteries charger /
- Used for charging Lithium batteries
- Charges 20 pcs of batteries
- Charging indicator
5 / Wireless Signal Transceiver /
- Ceiling mounting, easy to install
- Equipped with adjustable angle bracket
- Communication area sector within a radius of min 12 m from the unit
6 / Wireless signal Receiver /
- Channel selection via up/down button, 4 channels available
- LCD display with channel number, language name, battery and signal status indication
- Adjustable volume
- Audio signal automatically muted when signal is too low
- Freedom of movement within communication area
- Headphones with freq. range 20 Hz to 20 kHz
- Battery life: 2×AA Rechargeable battery pack 52 hours
- Ni-MH rechargeable battery pack
7 / Wireless Signal Receiver Charger Suitcase /
- Used for charging wireless receivers
- Charges min 30 pcs wireless receivers
- Power switch
- Charging indicator on the receiver
8 / Simultaneous Interpreter Unit /
- Two alternating interpreters can use one interpretation unit in turn
- Two Headsets earphone with microphone for monitoring and speaking
- Adjustable volume
- Auto relay interpretation facility
- Relay interpretation switches
- Floor channel switches
- Adjustable headphone volume
- Numbering key
- Output channel selectors
- Microphone ON/OFF keys
- Mute facility prevents constrained voice being transmitted
- Speak slowly facility to alert the current speaker to slow down
9 / Audio amplifier /
- Output power: Max 180W, Rated 120W
- Outputs: Speaker — 8 _, 70 V, 100 V; TAPE OUT (RCA)— 1V
- Inputs: Channel 1...3 (MIC 1...3) XLR balanced 600_, 1mV; TEL (terminal) 600_, 100mV; Channel 4 (MIC 4) XLR balanced, 600_, 0.5mV; AUX 1 (RCA) unbalanced, 22k_, 100 mV; Channel 5 (MIC 5) balanced 600_, 100mV; AUX 2 (RCA) unbalanced, 22k_, 100mV; AUX 3 (RCA) unbalanced, 22k_, 100mV
- Frequency response 50 Hz – 20 kHz
- Tone controls: Bass ±10 dB at 100 Hz; Treble ±10 dB at 10 Hz
- Controls FRONT: Power switch; Channel 1...5 volume; Bass, Treble control; Indicators: PowerON; Output level
10 / Audio speakers /
- Rated power: min 25 W
- Transformer power taps 25W–15W–5W–8
- Sensitivity (1 m /1 W ) 92 dB
- Maximum SPL 105 dB
- Frequency response 55 Hz – 22 kHz
- Dispersion at 1000 Hz, degrees 90° conical
11 / Radio microphone handheld set /
- Carrie frequency range 785 MHz – 810 MHz or 795 MHz – 820 MHz
- Modulation FM
- Channels 100
- Audio bandwidth 80 Hz – 18 kHz
- S/N ratio > 105 dB
- Working range 100 m
- Receiver way Two frequency conversion super-heterodynes
- Intermediate frequency 110 MHz, 10,7 MHz
- Sensitivity 12 dB V
12 / Projection screen wall mounted /
- Dimension 240x 240 cm
- Type – manual
- Viewing angle 150°
13 / Multimedia Projector /
- Brightness -3500 ANSI Lumens (Max.)
- Contrast Ratio - 2100:1 Typical (Full On / Full Off)
- Resolution - WXGA (1280 x 800)
- Video Input - two 15-pin D-sub, one composite video RCA and one S-video, one HDMI 1.3 (HDCP compliant)
- Video Output - one 15-pin D-sub
- Audio input - one phone jack 3.5mm, one pair of RCA connector; one microphone input
- Ceiling mount
14 / DVD-player /
- Video output – S-video
- Audio output - one pair of RCA connector
- USB 2.0 interface
15 / Video conferencing system /
- Video Standards and Protocols H.264, H.263, H239 (dual display)
- Video resolution – up to 720p / 60 fps
- Network protocol - H.323/SIP up to 4Mbps
- Multipoint integrated server up to 4 sites (Simultaneous connections with 3 clients)
- Video input – 1 x S-Video, 1 x DVI-I
- Video output – 2 x DVI-I HD video out, 1 x S-Video
- Audio input – 1 x Line-level stereo in (RCA), 1 x 3.5mm stereo mini (PC Audio), 1 x VCR / DVD stereo audio-in (RCA)
- Video camera with 1920 x 1080 CMOS imager , 12X optical zoom
- System management – web-based, SNMP
16 / Video conferencing soft client (installed on PC with web-camera) /
- Network protocol - H.323/SIP up to 4Mbps
- Video Standards and Protocols H.264, H.263, H239 (dual display)
- People Video Resolution - up to VGA (640x480)
- Content Video Resolution up to XGA (1024 x 768)
17 / Cable system for interconnecting of all the systems /
- To be considered all connections between all equipment
TOTAL (CIP or EXW conditions, please clarify and delete what is not appropriate)
We are confirming that the prices do not include the custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova