Bath & Wells Multi Academy Trust
Job Title: / HR Administrator
Location: / Wells
Salary Range: / £17,772 - £19,430 per annum
Reports To: / HR Manager
The Aim of The Bath & Wells Multi Academy Trust:
To ensure that every school within the Trust provides an outstanding education for every child, rooted in its distinctively Christian ethos.
Bath & Wells Multi Academy Trust Mission Statement: John 10:10 ‘That they may have life, life in all its fullness’
The Bath & Wells Multi Academy Trust’s mission is to provide an education which is life-enhancing for every child. We promise an experience which is lovingly inclusive to all pupils.
Job Purpose
To provide an effective and efficient administration service for the HR and Safeguarding Team and contribute to the effective administration of the Bath & Wells Multi Academy Trusts Central Office.
Main Responsibilities and Duties
  • To provide effective administration support for the HRteam, including:
  • Producing documents as requested
  • Undertaking all administrative aspects of the recruitment and selection process
  • Undertaking pre-employment checks for new starters
  • Assisting with diary management
  • To receive telephone calls, provide advice and take action as appropriate.
  • Maintain the Single Central Record and other centrally held records.
  • To undertake all aspects of personnel administration for the central team.
  • To collate, record and report on exit Interviews throughout the trust.
  • Providing administration support for meetings and training events, duties will include:
  • Arranging dates of meetings
  • Confirming meetings dates with attendees
  • Making room bookings for meetings and arranging refreshments and equipment as required
  • Working with the chair of the meeting to develop and circulate the agenda and meeting papers
  • Taking minutes of meetings
  • Typing accurate notes of meetings and circulating as appropriate
  • Keeping a record of attendees
  • To provide administrative support to the central teams Governance Advisers on key activities, including checks for governing board member across the organisation.
  • To provide administrative support for Safeguarding.
  • To undertake general office duties, including collation/copying reports and documents, organising and maintaining filing systems and assisting in the absence of colleagues.
  • To contribute to the development of effective office practices to ensure the effectiveness of the central teams’ administration functions.
  • Produce a range of high quality written documentation includingcontracts, letters, reports, papers
  • Providing support for projects or events
  • To generate standard reports for management information as required
  • To undertake any reasonable work requested by the HR Manager as part of the role.

Supervision and Management
The postholder will often be required to work without direct supervision. Supervision will be present where necessary.
Problem Solving and Creativity
At busy times the postholder will need to prioritise the workload.
Key Contacts and Relationships
Daily contact by telephone/face to face with colleagues and attendees/delegates to training events/meetings. Key contacts will include the senior leadership team, members of the central team, Directors, Headteachers andschool-based staff.
Decision Making
There is a need to establish the importance and urgency of work.
Resources
General Office equipment
Working Environment
Working ina busy, open plan office.

PERSON SPECIFICATION

Job Title: / HR Administrator
Location: / Wells
KEY CRITERIA / ESSENTIAL / DESIRABLE
Qualifications and Experience /
  • Experience of working in an office environment in an administration role
  • Minimum of 5 GCSE’s grade A-C including English and Maths
  • NVQ level 2 or equivalent in an administration, business or HR related subject.
/
  • CIPD Level 3
  • Experience of taking minutes of meetings.
  • Experience of diary management
  • Experience of working in an education setting
  • Experience of working within a HR or Recruitment department

Knowledge /
  • Knowledge of and ability to use Microsoft Office Systems, including Microsoft word and excel.
  • Experience of dealing with a varied workload
  • Ability to deal with and resolve questions and queries.
  • Knowledge of confidentiality and data protection requirements
/
  • Knowledge of the duties and requirements of Local Governing Body School Clerks

Skills and Abilities /
  • Excellent accuracy and attention to detail
  • Ability to plan and prioritise work to deal with a range of varied and competing tasks in a busy office environment
  • Excellent keyboard skills
  • Ability to use discretion
  • Excellent personal organisation skills
  • Excellent communication skills
  • Good telephone manner
  • Caring and compassionate to pupils and staff needs
  • Ability to use own initiative
/
  • Ability to work with colleagues at all levels
  • Ability to build rapport quickly with others

Work-related Personal Requirements /
  • Awareness of and ability to maintain Confidentiality
  • Flexibility
  • Ability to use a variety of interpersonal techniques to deal with issues
  • Patient, tactful and diplomatic
/
  • Access to personal transport

I agreed that I have read the job description which is fair and accurate statement of the requirement of the position:

Job Holder: …………………………………………………………. Date: …………………

Line Manager: ……………………………………………………… Date: …………………