BARTLESVILLE PUBLIC SCHOOL FOUNDATION
Experts in Residence Program
Revised October 2015
The Experts in Residence program is designed to provide funding and to serve as a catalyst to initiate visits from a wide variety of experts. The visiting expert may work with the students in your classroom, spend a period of time in your building interacting with various groups of students, or meet with a larger group of students in an appropriate facility. The emphasis should always be on face to face interaction between the expert and the students. Visits should be curriculum related and focused on real issues. These suggestions are offered to enhance your chances of receiving approval for your requests:
* Demonstrate in what ways the expert’s visit will enrich your curriculum.
* Demonstrate that the project will reach as many students as realistically possible.
* Demonstrate that there are no other local resources available with which to conduct this learning experience.
* Demonstrate the benefit which the students will receive in career planning, skill development, or personal enrichment.
Non-funded requests may be resubmitted at a later date. Chances for approval are enhanced by not duplicating a program which has already been funded during the current school year.
After an expert has been selected to work with your students and you have the necessary preliminary information, you should complete the funding request form.
For additional information about the Grants Program or for assistance in completing an application, please contact the Foundation School Liaison at or 918-336-8600 ext. 1002
Please email applications to or send them via interschool mail to “ESC – BPS Foundation”.
Expert Grants are awarded monthly. All grant requests should be received by the 15th of each month at least two months prior to an event.
You will be notified of the status of your request following the Foundation board meeting on the first Wednesday of each month. If funding is approved, the teacher requesting the funds should then complete the district POs with Project 020 coding and a program code, and schedule and supervise the expert’s visit.
Payment to the expert will likely require a W-9 form be filed with the district to identify the person for tax purposes.
Bartlesville Public School Foundation
EXPERTS IN RESIDENCE PROGRAM
Person Requesting the Funds
Position Site Phone
Principal’s Signature
Site Financial Secretary Signature
Name of Expert
Area of Expertise What are your goals and/or objectives for the expert’s visit?
The expert will be working with students in:
A single classroom setting
Several classrooms within the building
A larger group of students in an appropriate facility
What is the target student population?
How many students will be served?
Date(s) for the expert’s visit:
Funding Needs:
Professional fee:
Travel:
Food and/or accommodations
Other (Be specific)
TOTAL
What kind of assistance other than funding might you need to facilitate this visit?
*Please attach any additional information you have about this grant.
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Committee’s Experts in Residence Evaluation Rubric:
Criteria / Score /Is it curriculum-related?
15 points / Demonstrates curriculum enrichment.
7-15 points / Has potential to enrich curriculum.
0-7 points / Doesn’t demonstrate curriculum or student enrichment.
0 points
Objectives
15 points / Objectives are defined and obtainable, and address a stated need. Outcome stated and measurable.
10 - 15 points / Objectives are defined and address a need. Outcomes are stated.
5 - 9 points / Objectives are defined. Outcomes are not clearly stated and cannot be measured.
1 - 4 points / Objectives are not clear. No measurable outcomes are included.
0 points
Need for Project
15 points / Clearly stated need for this project.
10 - 15 points / Need is stated.
5 - 9 points / Need not stated clearly.
1 - 4 points / No reference to need.
0 points
Potential Impact on students
15 points / Has the potential to involve a large number of students with a long-term impact.
10 - 15 points / Potential to involve a large number of students with some impact.
5 - 9 points / Will impact a few students.
1 - 4 points / Impact on students or number of students is not addressed.
0 points
Timeline
5 points / Clearly stated timeline with realistic dates.
5 points / Clearly stated timeline. Dates are closer than preferred.
3 - 4 points / Timeline is not clear or is not realistic.
1 - 2 points / No timeline is included.
0 points
Expenses
10 points / Detailed budget included with proposal.
7 - 10 points / Budget included but all projected income/expenses are not included
3 - 6 points / Some expenses are included, but no detailed budget
1 - 2 points / No budget or expenses are included.
0 points
Total 75
9/5/2015 Rubric Revision