Minutes of the Health Management and Safety Committee

October 21, 2010

Page 3 of 3

UNAPPROVED MINUTES OF THE HEALTH MANAGEMENT AND SAFETY COMMITTEE

MEETING DATE: Thursday, October 21, 2010

SLOCOE Training Room

1:30 PM

PRESENT: / NOT PRESENT:
Allan Marshall, Chair/Operational Services / Dave Cementina, Special Education
Betty Ellison, Educational Support Services
Dave Keil, Safety Coordinator, Operational Svcs.
Evelyn McDevitt, Business Services
Karen Woodruff, Human Resources
Mike Bruffey, SIPE
Rosario Mora, Child Development Programs
Tom Reilly, REC Outdoor School

The meeting was called to order at 1:25 p.m.

Once Around the Table

Dave shared that he and Mike Bruffey recently attended the National Safety Council Congress and Expo in San Diego. At our next meeting, Dave will report on several alternative safety incentive programs he learned about at the convention.

Dave announced that SLOCOE participated in the Great California Shake Out earthquake drill this morning (10/21 at 10:21 a.m.) where staff practiced their “Stop, Cover, and Hang On” skills.

Approval of May 20, 2010 and September 16, 2010 Minutes

Evie moved to approve the May 20, 2010 minutes as written; Tom seconded. The minutes were unanimously approved.

Karen asked that Heidi Barlow’s name be removed from the Not Present list of the September 16, 2010 minutes, as she is no longer a member of the Committee. Karen moved to approve the minutes as corrected; Allan seconded. The corrected minutes were unanimously approved.

Items to be placed on the agenda or moved

No agenda items were added or moved. Mike announced he needed to leave by 2:20 p.m. to attend the Cuesta Safety Committee meeting. Karen indicated she would need to briefly step out of the meeting.


Reports:

Ø  Blood Drive

Karen announced she would be scheduling our next Blood Drive for some time in January, which is National Blood Donor Month.

Ø  Caught in the Act

Following discussion regarding whether or not required online modules should be accepted as entries for the drawing, it was decided they would be accepted. Only those modules required to be completed by New Hires will not be accepted as CIAT entries.

Ashley Graybill of Chris Jesperson was drawn to win the $50 incentive award.

Ø  Financial Report

Dave reported that we are starting the year with a carryover of about $7,000. We are still expecting to receive a rebate from SIPE. After we have received the rebate funds, Dave plans to submit a request for a Hoyer Lift. December 1 is the deadline to submit equipment requests to SIPE.

Ø  Review Accident Trends

Karen had no report; she will email the report to members. She asked Dave to speak about employees who use their own vehicles to travel to work-related events. Dave reminded members that accidents that occur while an employee is traveling to or from a work-related event, such as a conference, are covered by Worker’s Comp—even if they are driving their own vehicle. The accident should be reported immediately and the employee must be seen by one of SLOCOE’s Worker’s Comp doctors.

Ø  Safety Inspections

Allen reported that no inspections have occurred to date but Wendy will be sending out information to the sites very soon. He hopes to have the first round of inspections completed by December 1.

Ø  Walking Tournament

Betty will revise the form again to include November and December. Dave will make sure Wendy emails the form to all staff as soon as possible.

Ø  Methods of Awards

Dave indicated that Garth Maijala is concerned about our liability on cash awards to staff (such awards may need to be taxed) so we need to move to a different type of incentive program. Dave will present ideas at the November 18 meeting.

Ø  Rebate

Dave noted that Garth is not finished evaluating all the packets yet so we don’t know just how much rebate we will be awarded.

Ø  SIPE

Mike Bruffey announced they had a Worker’s Comp workshop this week that had a very informative presentation by York.

Old Business

Ø  Welcome Back Letter for 2010-2011 School Year

Allan announced the annual letter will be sent to staff within the next few days.

Ø  Website Update RE Listed SLOCOE Facilities

Dave indicated the only change that needs to be made is the year; this will be completed very soon.

Ø  Safety Incentive Letter for 2010-2011 School Year

Allan said the letter has been updated and just needs to have the listed sites reviewed by Milo before it is sent out, along with forms from SIPE. The incentive award will again be $300 per site.

Ø  Committee Membership for 2010-2010 School Year

Dave indicated that CTA still has not given us the names of the four members they have assigned to the Committee. The Committee is well represented by CSEA and Management, although Management members were not able to attend today’s meeting. This item will be placed on the November 18 agenda for further discussion.

Ø  IIPP Brochure for 2010-2011 school Year

Once we have the names of all Committee members, the brochure will be posted online.

New Business

Ø  Requests to Committee:

Dave will be requesting a Hoyer Lift for Meadowlark, but is waiting on funding before submitting the formal request.

Ø  Web Site Update:

No update.

Other Business

NEXT MEETING:

Thursday, November 18, 2010

SLOCOE Board Room

1:30 p.m. – 3:00 p.m.

Minutes submitted by Betty Ellison, October 21, 2010.