Building Renewal

BUILDING RENEWAL

CONSIDERATIONS CHECKLIST

The Building Renewal Considerations Checklist has been developed to help identify issues and concerns regarding these types of projects. The goal is that the checklist grows over time as Project Managers continue to use it and contribute new ideas and issues. This checklist may be used in many ways including: scope identification; risk identification; development of a communication/outreach plan; mitigation; etc. This checklist could be used in conjunction with other checklists included in the CPO Handbook.

One important use of this checklist is to provide adequate advanced notice to the campus community regarding upcoming building renewal projects. It is important to provide surrounding users and campus operations with project information to insure that adequate and appropriate project controls and campus mitigation strategies are incorporated into the design and construction documents.

Scope Identification

_____Is the proposed scope the best way to solve the problem given the

risks and costs of mitigation?

_____Is the problem(s) and solution(s) adequately understood by the

client, other University departments, CPO staff?

_____Has coordination occurred with other projects in the same building and

area of campus?

_____Can the work be reasonably mitigated?

_____Has adequate attention been given to temporary or surge space?

_____Does the design consultant(s) have expertise in temporary facilities?

Risk Identification

_____Has the method of procurement been adequately analyzed?

_____Is there another method of procurement method which should be considered?

_____Could the work be considered maintenance? Could it be done in-house with

access to sufficient labor, materials and equipment?

_____Do the cost estimates include ALL the work associated with the project?

_____Is there sufficient contingency?

_____Is the schedule duration correct incorporating the academic calendar, breaks,

and construction season?

_____Has construction noise been considered and its impact on surrounding uses and

buildings?

_____Has construction vibration been considered and its impact on surrounding uses,

research and buildings?

_____Has construction dust been adequately mitigated?

_____Have access restrictions been incorporated into the design?

_____Is pedestrian safety, inside the building and around the construction site,

insured?

_____Has coordination with all utilities occurred?

_____Have contractor work control failures (like water intrusion) been adequately

considered?

Mitigation Considerations

_____Prescriptive engineered temporary controls or barriers

_____Prescriptive contractor material and method controls

_____Relocation of faculty, staff and students

_____Effective two-way communication plan between PM, CM, contractor,

client and others

_____Development and monitoring of a communication/public outreach plan

_____Investigate feasibility of relocating/re-scheduling impacted classes/labs

_____Investigate organizational decisions to allow staff and faculty to perform

some work activities from home or provide an alternate campus work

site(s) within organizations assigned facilitites

_____Investigate organizational and personal decisions to schedule time away from

campus during most disruptive construction period(s)

_____Investigate methods and cost of construction and scheduling for specific

activities such as sawcutting or roto-hammering

_____Identify specific areas which will be most impacted such as classrooms or labs

_____Develop and implement a project specific response plan for unforeseen impacts

and/or failure of contract prescribed work controls, include: emergency;

24/7 project contact list, contact procedures and materials response to unintended

building impacts including temporary provision of temporary facilities available

on short notice to deploy in response to unforeseen impacts.

_____Include provisions for portable fans, and other air handling equipment, vacuums

brooms, and other cleaning supplies, visqueen, plywood and barricade material

temporary building envelop closure, weather protection and pedestrian detours

_____Develop a mutually agreeable plan for the project to pay some of the cost for

alternate meeting space if needed

_____Perform sound testing on site to determine extent of impact areas for various

contract work tasks

_____Investigate feasibility and cost of contractor deployed sound attenuation baffles,

engine muffles, etc., at or near the source

_____Investigate feasibility, cost and schedule impact of contract work hour restrictions

for specific operations such as sawcutting/roto-hammering activities, etc.

_____Investigate feasibility and cost of contractor deployed dust control measures such

as saw blade shrouds and vacuums, appropriate use of water, dust enclosures

around work area, good housekeeping techniques, IE require vacuum clean site

at completion of dusty task and prior to relocation of dust control enclousure, etc.

_____Specify contract requirement to provide and install pre-filters at all building air

intakes, prescribe a quantity, quality and installation detail

_____Specify contractor to provide and execute a management plan for replacement

of dirty pre-filters with appropriate work task controls to avoid unnecessary

entrainment of pollutants into air intakes – ACM with support from

FS control shop will monitor contractor compliance throughout

duration of dust producing activities

_____Coordinate air intake re-balancing with FS control shop to insure

system will work properly with contractor provided pre-filters

_____Restrict use of operable window – specify contrator’s responsibility to

keep building windows closed in immediate vicinity of dust and noise

producing activities. Specs should require contractor to provide and

implement a window signage program to communicate the building

users necessary window use restrictions and durations. Specs will

prescribe maximum window impact duration and provision to submit

for UW approval of a proposed work plan and schedule detailing the

intended procedure and sequence of this activity.

_____Investigate feasibility, cost and schedule impact of specifying various

potential contract requirements that may contribute to indoor air quality

and temperature control. These include requirements for scaffolding

mounted shade cloth to reduce building heat gain.

_____Develop an indoor air temperature management plan: include contractor

requirement to monitor rooms affected by window restrictions for acceptable

temperatures; temperature logging devices, etc.

_____ Develop a plan if temperature becomes a problem: ACM will alert building

users if temperatures become unacceptable contractor will immediately,

modify project work activities and procedures to reduce indoor temperatures

to within contract specifications, ACM will inform building users of project

response and resolution, ACM will continue monitoring throughout duration

of the window restrictions, if acceptable to contractor and building users a

building user controlled procedure to open building windows at night to

pre-cool the building mass could be implemented provided security and

procedural issues can be adequately addressed.

_____Develop an indoor air quality management plan: consultant will monitor

indoor air quality for acceptable dust levels, contractor will be altered if levels

become unacceptable, contractor will immediately modify project work

activities/procedures to reduce dust intrusion to within contract limits, contractor

will clean-up and restore affected buiding areas impacted by dust intrusion, ACM

will inform building users of project response and resolution per communication

plan, consultant will continue monitoring throughout the duration of dust

producing work activities

_____Specify contract work controls: communicate to contractor need to protect

building electrical, communications and HVAC systems from unexpected

shutdown. Specify and show on plans critical building components contractor

must protect. Refer to standard contract procedures for utility shutdowns

_____UW Service Provider Coordination: ACM will coordinate with Engineering

Services, FS Control Shop, appropriate maintenance zone, C&C, EH&S,

Building IT staff, etc. to identify locations of critical building equipment

and systems.

Safety

_____Perform a design safety analysis

_____Develop and communicate project specific safety play

_____Monitor safety plan

_____Coordinate safety meetings

_____Perform safety walkthroughs

_____Advise users to be mindful of the hazards poised by construction

traffic in the vicinity of the project.

_____Prescribe construction traffic control plan, show gates at construction

entries on plans, require gates with locks in specs, prescribe gates be kept

closed and locked when the contractor is not present, require flaggers

for all construction vehicle movements.

_____Contractor shall provide pedestrian safety signage. Show typical

site locations for signage

_____Specify temporary security fence around perimeter of the work area.

_____Specify pedestrian protection enclosure for all building entry walkways

that pass through the construction work area

_____Specify contract procedures for temporary closure of an entry, advanced

UW approval is required, maximum duration of closure, pedestrian

Detour signage, provision to re-open entry to allow emergency exit of

Building occupants if necessary

_____Provide ADA entry detour signage; annotate drawing to show ADA entry

locations

DESIGN Communication/Public Outreach Plan – goal of the plan is to insure effected UW community has advanced warning of upcoming impacts and is aware

of the purpose, extent and duration of the construction activities.

_____Compile and keep updating interested community contact list

_____Client

_____Building user interviews

_____Deans

_____Administrators

_____Directors

_____Building Coordinator

_____CSS

_____Parking Services

_____Trucking Services

_____Facilities Services Custodial

_____Facilities Services Shops

_____Environmental Health and Safety

_____C&C

_____Engineering Services

_____Inform building users and others of bike rack relocations and any

street or walkway and plaza closures

_____Others

Points of Communication

_____Craft communication plan to insure adequate and early notice,

advanced warning of upcoming impacts/activities

_____Include purpose, extent and duration of construction activities

_____Stakeholder interviews

_____Review of impacts and mitigation plan

_____Agreement from stakeholders and client on impact and mitigation plan

_____UW project review approvals – see CPO Handbook

_____Incorporate impact and mitigation plan into construction documents

Methods of Communication

_____Informational brownbag or area-wide meeting prior to construction start

_____Develop and project web site

_____E-mail information on a regular basis (weekly or semi-weekly)

regarding construction status/events

_____Publish and distribute emergency communication plan – include call list,

chain of command and response plan

_____24/7 emergency response coverage by CPO and contractor

_____Post construction news on the site

_____Building representative meeting/brown bag

_____Building occupant meeting/brown bag

_____Other ideas: Pardon our mess; stewardship, sandwich boards, fence signage

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