Tips for Effective Legislative Visits
Before the meeting…
Know correct spelling and pronunciation of legislator's name
Know whether he/she is representative or senator and use title when speaking (not Mr. or Ms. and NOT Congressman)
Know committee assignments if possible
At the meeting…
Be on time
Don't be insulted if you only meet with the legislator’s staff
- Staff can be extremely important - especially on the Senate side
- Staff often have the "ear" of the legislator - thousands of bills are filed, they will turn to staff on how to vote or for more information (though different officials operate differently)
Make limited small talk (i.e. don’t waste your entire meeting time), but keep the tone and climate of the meeting casual and friendly - not defensive or accusatory
Begin by thanking the legislator for the hard job they have and for representing you in Olympia
Do NOT make your political affiliations apparent if you are meeting the opposite party from with which you identify
State your purpose clearly: "I'm here to let you know about the March of Dimes legislative agenda and/or to ask for your support specifically on…."
Make the issue real, connect it to real life and use "human" examples when possible
Stay at "30,000" feet - don't get too technical unless talking to someone who has expertise in the area; don't expect the legislators to be specialists and don't feel put off if you need to explain the issue in basic terms; education is key
Answer all questions truthfully - which means saying "I don't know, but I'll get that answer for you"
Don't be argumentative - keep the tone "light" but "serious"
Don't be offended if you don't get what you ask for
Summarize your main points before leaving
Leave the information behind if meeting with the legislator or staff
Thank and leave on time - do not prolong meeting past requested time unless legislator is asking questions
After the meeting…
Return “Legislative Visit Reporting Form” to Lisawith specifics on any needed follow-up
Send thank-you letter (and reiterate main points)
Provided by Jorey Berry
Regional Director of Public Affairs