2017-18WHAC

SID HANDBOOK

(updated 1/21/18)

WHAC Media Relations Office

Dawn Harmon

(913) 991-0878 (c)

WHAC Statistician

Mike Dean

(616) 890-6226 (c)

I. Sports Information Contacts

Aquinas College______

DJFoster (1st year)

(616) 632-2442 (o)

(440) 570-2478 (c)

Doug Seites (associate) (3rdyear)

(616) 632-3297 (o)

(616) 745-5836(c)

Concordia University______

Zachary Johnston (8th year)

(734) 995-7473 (o)

(616) 902-3563 (c)

Kyle Thoms (assistant) (3rdyear)

(734) 545-4358 (c)

Cornerstone University______

Aaron Sagraves (4thyear)

(616) 977-5415 (o)

(616) 915-0243(c)

Indiana Tech______

Tyler Stevenson (3rdyear)

260-422-5562 ext 2492 (o)

219-242-9548(c)

Lawrence Tech______

Jay Nicols (3rdyear)

(248) 204-3867 (o)

(248) 850-0635 (c)

Lourdes University______

Ryan Wronkowicz (6th year)

(419) 824-3668 (o)

(219) 617-2466 (c)

Madonna University______

Zach Shore (2ndyear)

(734) 432-5834 (o)

(734) 338-1960(c)

Rochester College______

Chaz Hill

(248) 218-2167

(810) 272-8542

Siena Heights University______

Crystal Wilcoxen (3rdyear)

(517) 264-7843 (o)

(248) 231-6463 (c)

Laura Klutsarits(13th year)

(assistant)

(517) 264-7874 (o)

Scott Oliver (17th year)

(assistant)

(517) 264-7879 (o)

UM-Dearborn______

Nick McCutcheon (2nd year)

(313) 593-5540 (o)

(605) 999-3826 (c)

Dave Burnaska (2nd year)

(Assistant)

(313) 593-5671 (o)

UNOH______

Matt Zircher (1st year)

(419) 998-8869 (o)

(937) 304-6586 (c)

SINGLE SPORT MEMBERS

Spring Arbor University (bowling only)______

Chris Bauman (3rd year)

(517) 750-6504 (o)

(517) 392-2667 (c)

Email Correspondence

**** – only select individuals receive this email, and not all of them are SIDs. USE TO SENDSTAT FILESONLYfor golf, cross country, bowling, track & field. Do not send generic questions/correspondence meant for SIDs to this account.

****– will reach every head SID and requested assistants in the conference. Use this email for questions, general issues that you want ALL SIDs to receive.

II. Regular Season Media Procedures

  1. Duties and Responsibilities of Visiting SID
  2. Notify host SID of any travel intentions – attending or not attending.
  3. Confirm host SID has current roster in Microsoft Word AND Stat Crew format 48 hours prior to contest. Name the file with school abbreviation, sport and year.
  4. Make sure roster is updated on DakStats.
  5. Update host SID on any roster changes that occurred in last week.
  6. Provide host SID with updated media contact list.
  7. Duties and Responsibilities of Host SID
  8. Update visiting SID of any change in schedule, stats, start time, etc.
  9. Secure visiting team roster (Word AND Stat Crew).
  10. Reserve spot with appropriate technology for visiting SID, radio, stat crew.
  11. Enter officials names in stat program.
  12. Secure media list from visiting SID.
  13. Link Webcast or internet radio to WHAC schedule on
  14. Ensure Champions of Character PA announcements are read.
  15. Keep live statistics ingame.
  16. Send release, full box, first half box to media list, including visiting media list.
  17. Send release, full box, first half box, full play-by-play game files to visiting SID.

III. Awards

  1. Postseason All-Conference team
  2. Selected in all sports sponsored as a championship sport by the conference.
  3. Teams selected by WHAC coaches prior to respective conference championship tournament/event for sports without an individual championship and determined by finish in sports with an individual championship.
  4. Nominations are submitted via an online nomination system.
  5. Each team will be released by the WHAC Media Relations office on a date to be determined by Media Relations office, SIDs, and Coaches Committee.If no WHAC tournament or playoff is played in a sport, the WHAC Media Relations office will disseminate the information at a time deemed appropriate.
  6. IMPORTANT: Information for the All-Conference teams is NOT to be released in print or via internet by conference schools until the official release is sent out by the WHAC Media Relations office.
  7. Conference Weekly Honors
  8. Players of the Week will be named in the sports of volleyball, men’s and women’s soccer, men’s and women’s basketball, men’s and women’s lacrosse,bowling, baseball and softball.
  9. Offensive and defensive players of the week will be named in men’s and women’s soccer, men’s and women’s lacrosse.
  10. Player of the Week, Defensive Player of the Week, and Setter of the Week named in women’s volleyball.
  11. Player of the Week will be named in men’s and women’s basketball, baseball and softball.
  12. Pitcher of the Week will be named in baseball and softball.
  13. Runners of the Week will be named in the sports of men’s and women’s cross country.
  14. Golfers of the Week will be named in the sports of men’s and women’s golf
  15. Fall honors and spring honors will be chosen.
  16. Track Athleteof the Week and Field Athlete of the Week will be named in the sports of men’s and women’s indoor track & field, and men’s and women’s outdoor track & field.
  17. Each school may nominate one player (per category) per week per sport.
  18. Timelines
  19. Fall honors begin Aug.28 and ends with thelast national award
  20. Fall baseball will be Sept. 26, Oct. 3, Oct. 10
  21. Winter honors begin Nov. 6 and ends with the last national award
  22. Spring honors begin March 5 and ends with the last national award
  23. Nominationprocess
  24. Log in to
  25. Click Nominate Player of the Week.
  26. Select the appropriate nomination form and click GO.
  27. Enter information in all appropriate fields and/or download stats from DakStats and hit submit. (Double check that stats are correct.)
  28. Make sure to add NOTES!
  29. Repeat for nominations in other categories as applicable.
  30. Your nominee MUST be listed on the roster on the WHAC site.
  31. Your nominee MUST have a head shot loaded to the WHAC site.
  32. DEADLINE:Nominations must be submitted online by 10 a.m. (EST) every Monday during appropriate season.
  33. Nominations not received by the deadline will not be eligible for consideration.
  34. In the event circumstances prohibit you from nominating (i.e. computer problems, statistical issues, illness, etc.) nominating school must contact WHAC Media Relations office prior to nomination deadline.
  35. Voting instructions – DEADLINE to vote is 1 p.m.
  36. Log in to
  37. Click on Vote/Select Player of the Week
  38. Select the appropriate award and click Go.
  39. Selection criteria (in no particular order)
  40. Statistics compiled during the week of competition (week starts on Monday and ends on Sunday).
  41. Impact of nominee in team outcome.
  42. Magnitude of the contest on conference and/or national level.
  43. Performance in multiple games if applicable.
  44. Level of competition faced.
  45. Statistical achievements of week vs. season average.

IV. Public Address

  1. Public Address Announcers
  2. Are not to exhibit emotion or incite the crowd during a game.
  3. The PA system is not be used by cheerleaders once the game has started.
  4. League PA announcers are expected to exhibit professionalism at all times.
  5. Public Address Announcements
  6. In conjunction with the NAIA’s Champions of Character initiative, the WHAC has adopted a pre-game read for all games played at a WHAC school.
  7. Time should be taken prior to the start of each competition to read the WHAC C of C announcement before hosting an event. (see Appendix A)
  8. The WHAC reserves the right to request Conference Tournament event hosts to read conference and/or tournament sponsor provided scripts during time-outs or halftimes.

V. Conference Tournaments

  1. Host institution Sports Information Director is responsible for all media-related services associated with WHAC championship tournaments/events held on his/her campus.
  2. SID Duties for hosting a WHAC championship tournament include, but are not limited to:
  3. Procuring accurate rosters prior to event (Word AND Stat Crew).
  4. Inputting (loading) rosters into appropriate statistical program.
  5. Using appropriate stat program to score games/matches played in-game.
  6. Printing out stat sheets at halftime (soccer & basketball) and/or conclusion of game (soccer, basketball, volleyball, baseball, softball) for dissemination to media members and coaches.
  7. Emailing all media lists for participating schools with FINAL stats from competition ASAP following conclusion of event.
  8. Emailing game result and stat file to participating schools SID and conference office () within one hour of completion.
  9. Securing quality awards photos including team champions and individual honors along with a couple of action shots.
  10. Additional Postseason Hosting Responsibilities
  11. If more than one facility is used for hosting WHAC tournament, it is the responsibility of host school to provide an official scorer and statistician at EACH site.
  12. If host institution does not have two official scorers, it is the responsibility of host institution to find a qualified statistician and pay expenses for travel to and coverage of event.
  13. Failure to adhere to the Sports Information guidelines will result in an official warning by the conference commissioner to the offending SID and Athletics Director.Repeated offenses will result in $100 fine.
  14. Conference Tournament Publications
  15. Game publications (game programs) are the responsibility of the host school.
  16. Information such as All-Conference team and updated conference statistics will be supplied by the conference office and must be included in the game program.
  17. If the conference tournament is held at a neutral site with no host, then WHAC Media Relations office will produce program.
  18. A conference tournament bracket will also be supplied by the WHAC Media Relations office and is to be included in game program.

VI. Websites

  1. It is the responsibility of each school to maintain an accurate and consistently updated athletics Website.
  2. Information such as team record, rosters, coaching staff and statistics are often referenced in game programs and should be as accurate as possible on your athletics Web site on a daily basis.
  3. Each WHAC member institution is to have the official WHAC logo displayed on the main page of athletics site, linking to
  4. Each WHAC member institution should also display the NAIA logo displayed on the main page of athletics site, linking to
  5. It has been requested each WHAC member institution should display the PlayNAIA log on the main athletics site, linking to
  6. It is the responsibility of each WHAC member to upload respective rosters and photos to the whac.net.
  7. Rosters can be sent via other SIDHelp sites
  8. Rosters can be downloaded from DakStats
  9. Team and individual photos can be loaded from the roster page and are used on the WHAC awards page

VII. Michael Dean – Patrick Moore SID of the Year Award Selection Process

  1. All SIDs will select a top three from a list of all eligible, full-time SIDs in no order of rank. The three SIDs with the most votes from will move on to a final vote.
  2. If nominated as a finalist for the honor, an SID must provide a detailed list of accomplishments to the WHAC along with a letter from an administrator at their institution with reasoning for why that individual should be named SID of the Year. Once the materials are gathered, the voting process will reopen. All full-time SIDs will receive the supporting documentation from the finalists and will vote for one winner.
  3. An SID may vote for themselves in the opening round to determine the three finalists. During the final vote, the finalists will not be allowed to vote for themselves. Votes for SID of the Year will remain anonymous in the opening and final round. The final tally will be made by the WHAC SID.


APPENDIX A

PUBLIC ADDRESS ANNOUNCEMENTS

#1

______and the NAIA would like to take this opportunity to encourage you to(Host Institution)

help everyone enjoy tonight’s contest by being a true Champion of Character.By displaying respect and good sportsmanship, you can help us create a positive environment for the teams and the fans.

#2

______is a true believer in the NAIA’s Champions of CharacterInitiative and

asks that you show respect for the players, fans and officials of tonight’s contest between

______and ______.Regardless of the outcome, we expect a

(Host Institution)(Opponent)

positive environment for all.

#3

Good evening, ladies and gentlemen, and welcome to tonight’s match-up between ______

and ______.______and the NAIA are committed to maintaining

a the true spirit of competition in athletics.Please do your part by showing respect to every spectator, athlete, coach, and official involved in today’s contest.

APPENDIX A-I

PUBLIC ADDRESS ANNOUNCEMENTS

#4

Welcome to today’s game., the ______

(Host Institution)(Athletic Conference)

and the NAIA have formed a partnership to promote character in athletics.The NAIA Champions of Characterprogram empowers our athletes, coaches, officials and fans to be role models for sportsmanship and fair play on the field (or court) and in our communities.Thank you for your support.

#5

GoodLadies and Gentlemen and welcome to______

(Afternoon /Evening)(Host Institution)

forChampions of Character event between the visiting

(Today’s / Tonight’s)

and your.The NAIA embraces (visiting Mascot & Institution )(Host School & Mascot)

the fivecore charactervalues of the Champions of Character Initiative, which are respect, responsibility, integrity, servant leadership and sportsmanship.We hope that you embrace these values as you create apositive environment for everyone to enjoy.

#6

______welcomes all players, officials and spectators to today’s contest.As a

(Host Institution)

memberof the NAIA and the ______we are committed to the true spirit

(Athletic Conference)

of competition asChampions of Character, embracing five core values: respect, integrity, responsibility, servant leadershipand sportsmanship.We ask each of you as a participant, official or spectator toabideby these valuesbycreating a positive environment in which our athletes may participate, our officials may work and you,thespectator, may enjoy.Please enjoy today’s contest.

APPENDIX A-II

PUBLIC ADDRESS ANNOUNCEMENTS

#7

______welcomes you to today’s game!As a participant in the NAIA’s

(Host Institution)

Championsof Character Initiative we, along with the ______challenge each of you to today’s contest with the true spirit of sportsmanship.______is confident this will create a positive competitive environment we can all take pride in and enjoy.

#8

______welcomes all players, officials and spectators to today’s game.

(Host Institution)

As participants in the NAIA’s Champions of Characterinitiative, we hope each of you will help create a positive competitive environment by showing respect for one another.On behalf of the

______, please enjoy today’s game.

(Athletic Conference)

#9

In the spirit of sportsmanship, ______welcomes all of today’s players,

(HostSchool)

officialsand fans.As a member of the NAIA and its Champions of Character Initiative, we hope that today’splayers, officials and spectators will uphold the standards the NAIA embraces.These are the values that will make today’s game a positive competitive experience.Enjoy the game!

APPENDIX B

ROSTER FORMAT FOR SPORT PROGRAMS

GENERAL KEY:

AP Style used for states. Refer to Appendix F for appropriate abbreviations.

FALL SPORTS

Soccer, Volleyball

# / First Last Name / Pos. / Yr. / Ht. / Hometown, State / Previous School
1 / Dawn Harmon / S / Fr. / 5-7 / Muncie, Ind. / Muncie Central HS

Head Coach:

Assistant Coaches:

Golf, Cross Country

First Last Name / Yr / Hometown, State / Previous School

Head Coach:

Assistant Coaches:

WINTER SPORTS

Basketball

# / First Last Name / Pos. / Yr. / Ht. / Hometown, State / Previous School
13 / Dawn Harmon / G / Sr. / 5-7 / Muncie, Ind. / Indiana University

Head Coach:

Assistant Coaches:

Indoor Track & Field

First Last Name / Yr / Hometown, State / Previous School

Head Coach:

Assistant Coaches:

SPRING SPORTS

Baseball/Softball

# / First Last Name / Pos. / Yr. / Ht. / B/T / Hometown. State / Previous School

Head Coach:

Assistant Coaches:

Tennis

First Last Name / Yr / Singles/Doubles Pos. / Ht. / Hometown, State / Previous School

Head Coach:

Assistant Coaches:

Outdoor Track & Field

First Last Name / Yr / Hometown, State / Previous School

Head Coach:

Assistant Coaches:

APPENDIX C

OFFICIAL LOGO

PMS Colors: Blue #653

Red #1788

PMS Colors

Blue - #7455C; Red - #1788C

APPENDIX D

MEMBER OFFICIAL ATHLETIC LOGOS

Aquinas
PMS:
Red #188 / Marygrove
PMS:
Forest Green #343
Gold #465
Concordia
PMS:
Red #186
Yellow #108 / UM-Dearborn
PMS:
Yellow #115
Blue #2758
Cornerstone
PMS:
Blue#8960 (metallic)
Gold #1245 (metallic) / UNOH
PMS:
Red #484
Black
Gray

Indiana Tech
PMS:
Orange #172
Black / Rochester
PMS:
Red: #1805
Black
Lawrence Tech
PMS:
Royal Blue #300
Gray #437
White / Siena Heights
PMS:
Blue #295
Gold #116
Lourdes
PMS:
Orange #1525C
Black
/ Spring Arbor
PMS:
Yellow 109c
Navy 289c
Madonna
PMS:
Blue #293
Gold #108

APPENDIX E

SID HELP FOR WHAC WEBSITE

Login:

• Go to

•Select “Click here to register for access” if you have not registered

• Click “Login Here” button

• Enteryour email address and password and click the “Enter Admin Section” button

Dashboard:

You should see the following items when logged in:

• Dashboard - Wolverine-Hoosier Athletic Conference Options – nominate/vote for postseason awards

• Quick Look –SIDHelp announcements

Top Nav Bar (hover mouse over them):

• Schedules – select appropriate sport to view, add, delete, or edit events

• Rosters – select appropriate sport to view, add, delete, or edit events

• News – can add news item or see list of your news items to edit or delete

• Report Scores – report results, scores, postpone, or cancel events

• Help – search knowledge base, submit a suggestion, etc.

Reporting Scores:

Following the conclusion of ALL non-conference games/matchesand ALL HOME conference games/matches, you will be responsible for reporting your score through the WHAC site within 12 hours of completion.To report scores following these steps:

• Click on “Enter Results” for desired event

• Enter the final score

• For games that go overtime, or extra innings, click the Extra drop down menu and select the proper situation.

• Make sure the “Status field” says “Played”

• Once all information is entered click “Save Results”

* Note: The score will now appear on the WHAC website and standings will be updated accordingly - information will also be sent to the NAIA through this process