October 13, 2015 BoardMeeting

AGENDA

Attendees:

Wendy Jamison, Phillip Careello, Carol Kerr, Jackie St. Germain, Annetta Vaughn, Monica Guidry (conference call)

OCTOBER MEETING MINUTES / Summary
  1. The Council on Alcohol and Drugs/Houston expressed an interest in a Partnership Agreement with The Houston EAPA Conference as asponsor in May 2016.
As a representative for the Council, Tracy Abbott reviewed the role/contribution the council would propose to play, the space, set up, coffee, media, and promotion. Tracy Abbott will send Wendy Jamison an email with detailedexpectations of the Council and what the Council will offer.
  1. Jackie St. Germain will coordinate with Tracy Abbott for a speaker, (recommended Brian J. Walker), for 2016
  1. Speaker/sponsor for November: The Mental Health Association will sponsor and speak in November. The topic is Texas Legislative Update on Mental Health.
  1. Wendy provided all Board members with a tax exempt form that can be duplicated as needed.
  1. Update on Google accounts. A Google account per, per Monica, will not be pursued.
  1. Debit cards. Jackie St. Germain will need to get a debit card. Guidelines for getting a debit card were reviewed (3 Board members and Board minute from September).
  1. Storage space: Jackie St. Germain reported on her attempt to locate storage space. The goal is to request and receive bids for a 5x5 space. Annetta Vaughn will support Jackie’s effort. Information will be reviewed at the November meeting.
  1. Leadership session at World Conference: Wendy gave an overview of the concerns addressed.
  2. Membership
  3. Board Participation
  4. A discussion took place on how to increase interest and membership
  5. Gift Card
  6. SHRM membership CEUs
  7. Benefits to being on the Board
/ Tracey Abbott
  1. Coordinate list of expectations for hosting Conference in May 2016. Information to be sent to Wendy Jamison
Wendy Jamison
  1. Coordinate event details to submit to council for May 2016 Conference
  2. Finalize Committee list
  3. Purchase 15 Cards for holiday party
Jackie St. Germain
  1. Coordinate speaker for 2016 Conference (Brian Walker)
  2. Acquire a Debit Card
Phillip Cariello
  1. Transport poinsettias to event site
Carol Kerr
  1. Purchase Poinsettias (12)
  2. Purchase 50 Starbuck $10 gift cards

  1. Holiday Party
  2. Harbor Lights choir has been booked for December 8, 2015
  3. Harbor Lights choir will receive $250.00.
  4. Five baskets were donated
  5. $5.00 Starbuck cards will be given away as Holiday gifts

  1. Carol K will be responsible for purchasing
Poinsettias for the 12 tables for the Holiday party. The cost of the Poinsettias will be reimbursed by the Board. Phil will purchase and transport the poinsettias.
Philip Cariello
Philip agreed to support Carol by purchasing and transporting the flowers.
  1. 50 - $10 Starbuck gift cards will be given as a Holiday give away
  1. Jackie St. Germain will be responsible for
purchasing 15 $50.00 cards
  1. Wendy Jamison asked that the Board members
review the committee list/task for interest. The Board will review and finalize the list at the next Board meeting.

Respectfully submitted,

Annetta Vaughn, EAPA Board Secretary