Hapeville Charter Schools
Foundation BoardCommunity RepresentativesParent Representatives
Diane Terry, CEOTracie McCordGinger Anderson
Terry Martin, CFOIrene MunnKrystal Rainey
Lew Valero, SECShondra Evans
Gloria Parker
Board Meeting Agenda
August 1, 2012 at 11:00 am
Hapeville Charter Middle School’s 6th/7th Grade Campus
Item / Sub-Items / Discussion/ActionMeeting Call to Order / CEO
Minutes of previous Board Meeting / CEO / Minutes of the May 21, 2012 Board Meeting / Seek Motion to Approve
Action Items / President / Listed on Page 11 / Request Approvals
Financial, Business Report and Legal Update / CFO / Budget and actuals for 2011-2012 for month ending June 30, 2012 / Report to Board
Reports from the Principals and Staff / Principal of HCMS
Principal of HCCA /
- Standardized Testing
- Accomplishments
- Goals
NOTE: Hapeville Charter Schoolreceives funding through the Federal Title I Program for economically disadvantaged families. Hapeville Charter Middle School and Hapeville Charter Career Academy are both school-wide Title I Schools which operate as a part of Fulton County School System.
"This institution is an equal opportunity provider."
Table of Contents
Hapeville Charter School Board of Directors – 2012-2013 School Year
Board Meeting Dates for 2012-2013 School Year
Reminder of AdvancED Required Actions (from Fall 2011 Visit)
Bullet points for discussion at August 1, 2012 Board Meeting
Hapeville Charter Faculty Activities and Acknowledgements
Board Action Items for August 1, 2012
Operating Budget 2012 - 2013
Hapeville Charter Vision Statement – original proposal
Enrollment Updates as 7/20/2012
Commitment to Quality Standards – Reminder from GCSA
Fulton County School System Master Compliance Checklist
Hapeville Charter School Board of Directors – 2012-2013 School Year
Georgia Magnet Charter Schools Foundation, Corp. Officers
Diane TerryCEO
2117 Azalea Circle
Decatur, GA 30033
404-636-2758
/ Seat #1
Terry Martin
CFO
43 Village Court
Decatur, GA 30030
678-925-1048
/ Seat #2
Lew Valero
Secretary
3335 Northside Drive
Hapeville, GA 30354
404-274-2258
/ Seat #3
Board of Directors Area Representatives
Irene Munn150 Little John Tr.
Atlanta, GA 30309
404-561-5940
/ Seat #4
Tracie McCord
5057 Union Street
Union City, GA 30291
770-403-6641
/ Seat #5
Parent/Guardian Representatives
Ginger Anderson715 Maycroft Knoll
Atlanta, GA 30331
404-291-1928
/ Seat #6
Krystal Rainey
5446 Boreal Way, SW
Atlanta, GA 30331
404-698-8512
/ Seat #7
Shondra Evans
1719 Jasmine Circle #1701
Atlanta, GA 30318
404-953-0353
/ Seat #8
Gloria Parker
3790 Savannah Run
Atlanta, GA 30349
404-210-2476
/ Seat #9
Board Meeting Dates for 2012-2013 School Year
The Hapeville Charter Board of Directors approved the following Board meeting dates for the 2012-2013 School Year*
Wednesday, August 1, 2012, 11:00 am
Hapeville Charter Middle School Sixth/Seventh Grade Building
NOTE: This is the only meeting of the school year that is NOT on a Monday at 5:30 pm
August 13, 2012 – First Day of Classes
Monday, August 27, 2012, 5:30 pm
Hapeville Charter Career Academy - Building A
Monday, September 24, 2012, 5:30 pm
Hapeville Charter Middle School Sixth/Seventh Grade Building
Monday, October 29, 2012, 5:30 pm
Hapeville Charter Career Academy - Building A
Monday, November 19, 2012, 5:30 pm
Hapeville Charter Middle School Sixth/Seventh Grade Building
Monday, January 28, 2013, 5:30 pm
Hapeville Charter Career Academy - Building A
Monday, February 25, 2013, 5:30 pm
Hapeville Charter Middle School Sixth/Seventh Grade Building
Monday, March 25, 2013, 5:30 pm
Hapeville Charter Career Academy - Building A
Monday, April 29, 2013, 5:30 pm
Hapeville Charter Middle School Sixth/Seventh Grade Building
Monday, May 20, 2013, 5:30 pm
Hapeville Charter Career Academy - Building A
May 23, 2013 – Last Day of Classes
*Meeting locations may be modified by Board approval during the school year. Any change of meeting location will be posted on the school websites:
Hapeville Charter Middle School
Hapeville Charter Career Academy
Reminder of AdvancED Required Actions (from Fall 2011 Visit)
Submitted by Gary Martin
AdvancED QAR Team Visits in November 2011
Hapeville Charter Middle School received verbal and PowerPoint notification of AdvancED accreditation on November 10, 2011. Hapeville Charter Career Academy received verbal notification of AdvancED accreditation on November 3, 2011.
Both accreditations are for five years (the maximum certification by AdvancED.)
The final 23 page report of the Quality Assurance Review (QAR) Team for HCMS (Nov. 2011) is available for viewing by clicking on the following icon:
The following include the three required actions by the AdvancED QAR Team for HCMS (copy/pasted from the final report:)
Required Action 1
Required Action:
Engage representatives of all stakeholder groups in the development of a clear and concise vision statement that will guide continuous improvement efforts.
Evidence:
The school definitely has a vision of excellence. However, interviews revealed that stakeholders, both internal and external, were very vague as to the actual vision statement of the school. A review of artifacts revealed a vision statement that had been developed at the beginning of the current school year. However, there was minimal involvement of stakeholders in the development of this statement.
Rationale:
The vision statement sets the foundation for systemic and systematic improvement efforts. The process of
developing the vision statement should be carefully planned and inclusive of representatives of the many
stakeholder groups served by the school. Such a visioning process would help unite all stakeholders in their
commitment to continuous improvement efforts that drive instructional and operational decisions of the school.
Required Action 2
Required Action:
Develop a systemic process of routinely reviewing the school’s vision, profile, plan, and results being sure to include stakeholder representation in each phase on the process.
Evidence:
The continuous improvement process at the school is being driven by a small number of staff members. The leadership team consists of administrators and relatively few support staff members. The governing board of the school is very supportive, but is more involved in operational processes such as acquiring funding for needed resources.
Rationale:
It is critical that representation of the various stakeholder groups be involved in each phase of the improvement process. Each phase includes opportunities to collect, analyze, and communicate data, to review progress, and to plan for future developments. School improvement discussions where various stakeholders, including students, are active participants help to unite the total school in moving toward excellence.
Required Action 3
Required Action:
Devise short and long range plans to enhance opportunities for technology integration throughout the teaching and learning processes and to expand media services.
Evidence:
Observations during the QAR team visit revealed limited technological resources available to teachers and
students to support the instructional program. The school has access to six iPads, one computer lab, LCD
projectors, and flat screened televisions. Each teacher is assigned a laptop computer for the purpose of emailing parents. Remediation classes are scheduled throughout the day in the computer lab so this classroom is rarely available for use by other teachers in the school. Additionally, the school does not have a media center, even though students do have access to the Hapeville Public Library which is located across the street and classrooms are equipped with a small book collection.
Rationale:
As the school strives toward excellence it must embrace the necessity of providing technology access to students on a regular basis. Excellence means being prepared for survival in a global society. Technology is an everpresent part of that society. Schooling must avail students to state of the art technology to facilitate and expand their educational experiences.
Next Steps (for HCMS)
The school (HCMS) should:
- Review and discuss the findings from this report with all stakeholders.
- Ensure that plans are in place to embed and sustain the strengths noted in the commendations section to maximize their impact on the school.
- Develop action plans to address the required actions made by the team. Include methods for monitoring progress toward the required actions.
- Use the report to guide and strengthen the school's efforts to improve student performance and school effectiveness.
- Following the Quality Assurance Review, submit the Accreditation Progress Report detailing progress made toward addressing the required actions. The report will be reviewed at the state and national level to ensure that significant progress is being made toward the required actions. Lack of progress can result in a change in accreditation status.
- Continue to meet the AdvancED accreditation standards, submit required reports, engage in continuous improvement, and document results.
The final 22 page report of the Quality Assurance Review (QAR) Team for HCCA (Nov. 2011) is available for viewing by clicking on the following icon:
The following includes the one required action by the AdvancED QAR Team for HCCA
(copy/pasted from the final report:)
Required Action 1
Required Action:
Broaden the scope and analysis of areas targeted for collection of performance data in order to provide a more extensive base for planning for school improvement and increased school effectiveness.
Evidence:
Student achievement analyzed data have primarily been based on limited sources and not from the total program. Data from the career areas and other areas of the school have not been included in the collection of data to use to plan for school improvement.
Rationale:
Planning for improving student achievement and raising the level of school effectiveness depends uponidentification of the areas in need of improvement; therefore, data used should be derived from collecting,analyzing, and using data gathered from a broad scope of areas in the school.
Next Steps (for HCCA)
The school (HCCA) should:
- Review and discuss the findings from this report with all stakeholders.
- Ensure that plans are in place to embed and sustain the strengths noted in the commendations section to maximize their impact on the school.
- Develop action plans to address the required actions made by the team. Include methods for monitoring progress toward the required actions.
- Use the report to guide and strengthen the school's efforts to improve student performance and school effectiveness.
- Following the Quality Assurance Review, submit the Accreditation Progress Report detailing progress made toward addressing the required actions. The report will be reviewed at the state and national level to ensure that significant progress is being made toward the required actions. Lack of progress can result in a change in accreditation status.
- Continue to meet the AdvancED accreditation standards, submit required reports, engage in continuous improvement, and document results.
Bullet points for discussion at August 1, 2012 Board Meeting
-Fulton County Tax Assessor’s approval of Georgia Magnet/Charter Schools Foundation, Corp. appeal for tax-exempt status with property taxes at the three parcels of land at Buffington Road
-Three bids sent to Hall County School System for 3 buses for Hapeville Charter. August 8, 2012 is the actual auction date.
-Fulton County School System Interim Compliance Report emailed on July 2, 2012 to CEO and President copy/pasted onto pages 15 through 18. The response from Hapeville Charter will be distributed at the August 1, 2012 Board Meeting.
-Georgia College and Career Academies Certification (in coordination with the State DOE and AdvancED)
-College and Career Ready Performance Index (elementary, middle and high)
-2012-2013 Insurance Policies:
- PHPK882327 – Package policy (includes auto) – Philadelphia – Effective 6/23/12
- PHUB38666 – Umbrella Policy – Philadelphia – Effective 6/23/12
- PHSD624284 – Directors & Officers Liability Policy – Philadelphia – Effective 6/23/12
- 20WECP14152 – Workers Compensation – Hartford – Effective 6/23/12
- FA0251932 – Crime Policy – Hartford – Effective 7/23/12
Hapeville Charter Faculty Activities and Acknowledgements
From Ms. Marcia Pecot – HCCA Science Department
Good Afternoon,
Below is the information requested regarding my project this summer.
The Institute On Neuroscience at Yerkes is an eight-week summer program, sponsored by the Neuroscience Initiative at Emory University with additional support from Georgia State University and the Conlee Family Supporting Foundation, for high school students and teachers.
During a 1.5-week introductory curriculum at the Yerkes National Primate Research Center, teachers and students learn about neuroscience through hands-on activities, discussions and readings directed by faculty members, post-doctoral researchers and undergraduate and graduate students. Scholars also visit research facilities to learn about various techniques, such as positron emission tomography (PET) scanning or electron microscopy. Special workshops throughout the summer focus on scientific communication, science and society, scientific ethics and special topics in neuroscience. Teachers devote Friday mornings to lesson plan development, while students focus on scientific writing.
After the introductory curriculum, Student and Teacher Scholars conduct six-and-a-half-week mentored laboratory research projects at Yerkes, Emory University, Georgia State University or the Georgia Institute of Technology (Georgia Tech).
My research project was completed under the supervision of Dr. Kiran Mir and Dr. Guido Silvestri in the division of Microbiology and Immunology. The Silvestri lab focuses on understanding the pathogenesis of the AIDS virus by studying the SIV model in nonhuman primates such as the Rhesus Macaque.
Biography of Dr. Guido Silvestri:
Guido Silvestri, MD, studies the pathogenesis of HIV infection and AIDS using the comparative nonhuman primate model of SIV infection in rhesus macaques and sooty mangabeys. In particular, the Silvestri lab is focused on the mechanisms by which SIV infection of natural hosts, such as the sooty mangabey, is not followed by CD4+ T cell depletion and AIDS despite chronic high levels of virus replication. By understanding the pathogenesis of the AIDS virus, Dr. Silvestri hopes to develop new immune-based therapies for HIV to be used in addition to antiretroviral therapy. In addition, Dr. Silvestri is interested in studying the mechanisms by which CD8+ T cells suppress virus replication, and to apply this knowledge to develop candidate AIDS vaccines that will generate effective CD8+ T cell responses against HIV/SIV.
As Chief of the Division of Microbiology and Immunology, Dr. Silvestri oversees the administrative functions of the division. This entails oversight of the administrative staff, approving grant submissions by division faculty and trainees, ensuring appropriate allocation of division resources and mentoring junior faculty. Dr. Silvestri is involved in reporting division research activities to the National Center for Research Resources (NCRR) and and preparing progress and plan descriptions of division research activities for the Yerkes Research Center’s P51 base grant renewal. Dr. Silvestri also serves as the liaison between division staff and the Yerkes administration, and advises the director on issues related to the scientific mission of the Center.
Dr. Silvestri collaborates with a number of researchers at Yerkes, including Drs. Rama Amara, Mirko Paiardini and Mark Wilson.
Dr. Silvestri is an Associate Editor of the Journal of Virology, the Journal of Immunology, and the Journal of Infectious Diseases, and a member of the Scientific Committee of the Conference on Retrovirus and Opportunistic Infections (CROI). He is a frequent guest speaker and publishes frequently.
From Mr. Matthew Lindsey – HCCA Automotive Technology
I would like to thank Dr. Martin, Mr. Rainney and the board for their support of the Automotive Program and Skills USA. As many of you know this was our first year competing at Skills USA. For those that are not familiar with Skills USA, it is a student run organization that seeks to prepare students to be professionals and help students obtain their career goals. At the region competition we received Gold in Extemporaneous speaking, silver in computer maintenance and Bronze in Automotive service. At State we placed Gold in Computer mainentaince and placed in the top 5 for Automotive Brakes and Automotive Electronics. We recently went to nationals in Kansas city where we were able to compete and see hundreds of other competitions. Now that our students have seen the competitions and have seen their peers win we will have more students in other contest areas. Anthony Boston competed in Computer Maintenance Technology and passed one of two industry certification test. I spoke with Anthony last week and he is planning to retake the other portion to receive his certification. Though we did not place at nationals I would like to tell you what I have seen as a result of our students competing in these competitions. I have seen and have had several teachers tell me how Anthony has really come out of his shell and is engaging more students. I have seen a boost in confidence and determination to achieve his goals now that he has seen success. I have more students wanting to compete and prepare for competitions. One statistic I would like to throw out is that Skills USA students have a 95% graduation rate. Our student board for our Skills USA will start promoting and engaging other students to join and participate in Skills USA. Last year we had several activities such as game nights and we plan to have many other activities this year that will unite our chapter. We also had a can food drive last year that brought in a ton of food. We will plan many other activities for community service. I made several contacts this summer that have needs such as the homeless shelter down town and another organization that builds homes in third world countries(buildacity.org). These are just a few opportunities for our students to not only help others but to see the need beyond their own. Once again thank you for your support and the opportunity to serve as the Automotive area Manager.
Board Action Items for August 1, 2012
- Request the Board to discuss and approve the 2012-2013 Hapeville Charter Operating Budget (Pages 12 and 13)
- Request the Board to discuss and approve the HCCA Sports Budget for the 2012-2013 School Year (Page 14)
- Request the Board to discuss and approve the next steps for collecting the input from the parents/guardians regarding the Vision Statement for the school to respond to the AdvancED Required Actions for HCMS.
- Request the Board to discuss and approve the response to the Fulton County School System Interim Compliance Report received via email attachment on July 2, 2012.
- Request the Board to discuss and approve the HCCA facilities internal classroom/lab construction projects for HCCA with costs to be covered by reserve fund.
- Request the Board to discuss and approve the Hapeville Charter Continuing Education concept which will include courses determined by a needs analysis
- Request the Board to discuss and approve the “Lwala Connection” as a strategic plan goal for moving forward with a student exchange program focusing on opportunities for students in the dual enrollment areas (Auto Technology, Avionics, Dental Care Assisting, Medical Care Assisting, Paralegal.) (refer to “Sons of Lwala”)
- Request the Board to discuss and approve NOT renewing Georgia Charter Schools Association Membership for the 2012-2013 School Year
- Request the Board to approve the additions/modifications to the Hapeville Charter Employee Handbook for the 2012-2013 School Year
Action Item #1
Georgia Magnet Charter School Foundation
(Hapeville Charter Schools)
Operating Budget 2012 - 2013
Total ProgramsDescription / Total
FCBOE Middle School / $ 3,740,162.00
FCBOE High School / $ 3,661,188.00
MS Summer School / $ 11,920.00
HS Summer School / $ 9,441.32
MS Title I / $ 201,110.00
HS Title I / $ 187,460.00
MS Student Activities / $ 72,587.62
HS Student Activities / $60,132.15
MS Sports / $ 10,976.25
HS Sports / $ 60,650.00
MS Free Reduced / $ 288,135.00
HS Free / Reduced / $ 283,336.00
Interest Income / $ 6,000.00
Total Revenue: / $ 8,593,098.34
G/L Account # / Description / Total
110 through 157 / Salaries / $ 3,474,955.90
220 through 225 / Payroll Taxes / $ 119,200.81
230 / Georgia Teacher Retirement / $ 456,404.09
031 / Equipment - Computers / $ 6,962.00
612-1000, 1001, 1005 / Computer Software & Support / $ 58,334.60
032 / Leased Equipment - Copiers / $ 18,718.00
033-0005HS / Furniture & Fixtures - HS / $ 5,000.00
300 / Purchased Services / $ 171,150.00
300-3000 / Storage / $ 1,200.00
300 / Security Cameras - 3 Campuses / $ 1,362.00
300-8000MS / School Nutrition - HCMS / $ 393,000.00
300-8005HS / School Nutrition - HCCA / $ 387,861.32
325 / Marketing/Recruitment / $ 15,000.00
332 / Fingerprinting/Background Ch/Drug Testing / $ 2,975.00
400 / Psychological/Speech Services / $ 49,899.80
400-0300 / Accounting and Legal / $ 63,730.89
400-0400 / Website Maintenance / $ 3,000.00
400-2600 / Custodial Cleaning Main Campus / $ 205,058.00
430 / Repairs and Maintenance / $ 82,635.00
441-2600 / Facilities - Monthly Rent Main / $ 24,000.00
442-2605HS / Equipment Rental/Bldg HS / $ 2,500.00
445-2000 / Vehicle Expense / $ 7,100.00
520-1000, 1005 / Insurance - Employee / $ 701,970.30
520-2600 / Insurance/Comm/Umbrella Policy / $ 46,352.13
520-2700, 2705 / Insurance / Workman's Comp / $ 55,001.00
520-2800 / Insurance - Student Accident Insurance / $ 26,889.00
530-2400 / Postage & Shipping / $ 10,200.00
531-2400, 2401 / Telephone / Cell Phones / $ 56,733.00
580-1000, 1005 / Employee Expenses / $ 10,983.92
590-1000 / Bank Charges / Admin Charges / $ 9,500.00
595-1000, 1005 / Payroll Processing Fees / $ 14,560.00
610-1000, 1001, 1002 / Supplies-Administration and Faculty / $ 76,306.25
610-2600, 2601, 2605 / Supplies - Custodial/Buildings / $ 17,700.00
620-2600, 2601, 2602 / Utilities - Gas & Electric / $ 262,198.67
625-2600, 2601, 2605 / Utilities - Trash and Water / $ 25,407.84
626-2600, 2601, 2605 / Pest Services - Main Campus / $ 3,240.00
640-1000, 1005 / Instructional Supplies for Classroom / $ 51,053.42
641-1000, 1005 / Textbooks Purchases / $ 108,500.00
645-1640 / Title I Purchases - HCMS / $ 12,066.60
645-1645 / Title I Purchases - HCCA / $ 11,247.60
660-1000 / Bus Services - Daily Transport / $ 176,030.00
809-1000, 1005 / Conferences / Seminars / $ 4,254.00
810-1000, 1005 / Dues & Fees / Faculty/Staff / $ 8,835.00
811-0000, 0005 / Professional Development / $ 16,700.00
902-1050 / Student Activity Fees - HCMS / $ 56,595.12
902-1055HS / Student Activity Fees - HCCA / $ 62,517.70
902-1100 / Student Activities - Sports - HCMS / $ 23,619.31
902-1105HS / Student Activities - Sports - HCCA / $ 163,077.57
876-2005HS / Interest Expense HS / $ 506,502.00
910 / Mortage / $ 259,488.00
911 / Mortgage Reserve / $ 265,522.50
Total / $ 8,593,098.34
Total Revenues / $ 8,593,098.34
Total Expenses / $ 8,593,098.34
Balance / $ (0.00)
Sports Budget – Action Item #2