Manager: HIV Prevention and Innovations

JOB DESCRIPTION

JD ID:(to be assigned by HR Unit)
Duty Station: Phnom Penh
Grade: C
Staff Category: Regular
Position Title: Manager: HIV Prevention and Innovations/Key Personnel Objective 1 (KPO1) / Issued Date: 23 January, 2015
Version: 3
Amended Date:N/A
Rationale[1]: Organizational Restructure/Change
Purpose of role: KPO1has the overall responsibility for the leadership, direction and management of the Flagship HIV Prevention and Innovations team at KHANA. S/he will lead a team of 14international and national staff to provide technical support to Center of Excellence (CoE) andImplementation Partners(IP)to prevent, detect, and link new HIV cases to Care and Treatment.S/he is also responsible for the development and management of an effective and efficient HIV Prevention and Innovations Team.
KPO1 will contribute to the development and review of strategic direction and policy formulation and will play a key role in the expansion of KHANA’s work to meet the goals of boosted KSP15 and the Fifth Generation of KHANA. / Project: HIV/AIDSFlagship
Team:HIV Prevention and Innovations/Objective 1
Direct Report: Technical Advisor (TA), Grant Management Officers (GMO)
Reports to: Chief of Party (CoP), HIV/AIDS Flagship

SECTION A - Duties/Responsibilities

These duties are generic and may vary according to the location of deployment.

No. / Main Responsibilities /

% of donors’ allocation

Contribute
to Boosted KSP15 by: /
  • Developing, document and implement the Flagship innovations on key population(KP) and share the learning with other IPs and stakeholders
  • With support from Flagship Consortium partners, in particular FHI360, and PSI/PSK, ensuring, the capacities of KP networks (BC, SMARTgirls; MStyle and Peers Support Group of PWUD and PWID) are built and assuming the leading roles in service deliveries
  • KeepingCoP abreast of the latest development of CoE/TH and other IPs for key populations
  • Identifying opportunities for technical innovation in HIV prevention programming for key affected population
/ 15
Contribute to
Effective and Efficient Management by: /
  • ManagingHIV Prevention and Innovationsteam to ensure, workplan, monitoring plan and progress are adhered,current and ensuring the team is well functioning and runs smoothly
  • Managing TA to ensure CoE/ Technical Hub (TH) and IPs service packages are developed, introduced to, monitored and kept current using informed data, national priorities and strategies, and national SOP (Boosted Continuum of Prevention, Care and Treatment (CoPCT) for key populations)
  • Managing GMOs to ensure budgeting and grant allocation to CoE/TH are disbursed, monitored and reported efficiently and effectively based on the service package, agreed targets and national Standard Operating Procedures (SOP) of booted CoPCT
  • Supervising the provision of high quality HIV prevention program to key affected population
  • Managing the overall HIV Prevention and Innovations team of KHANA and Flagship Consortium team by developing and delivering effective communication
  • Analyzing on an on-going basis the team’s understanding of project requirements, in conjunction with CoP and Flagship Consortium International Technical Advisor, on job holder competencies and skills in light of changing contexts and content
  • Conducting and periodically appraising compensation reviews, calculating any allowances, and formulating and implementing employee benefit schemes and insurance packages
  • Instituting and managing an appropriate, well-communicated, and regular Performance Development Management (PDM) and Succession Planning system to ensure that staff have an achievable and measurable individual development and action plan, and that the organization has a continual supply of skilled staff in a position to progress
  • Fostering and institutionalizing at all levels a positive management and ethical culture, and encouraging teamwork within and between KHANA departments
/ 40
Contribute to
KHANA System Strengthening by: /
  • RepresentingHIV Prevention and Innovations team at donor’s meeting, national technical working group on key populations and or at global forums and workshops which are relevant to HIV Prevention and Innovations
  • Ensuring that all KHANA staff are aware of the donor’s rules and regulations associated with key affected population in HIV prevention program
  • Continually analyzing and leading the strengthening and/or improvement of KHANA’s program policies and procedures
  • Ensuring that KHANA complies with relevant Cambodian laws and donors’ regulations and that its work practices meet agreed standards which are in compliance with the strategic goals of the organization
  • Responsible for the recognition, development, training and continual development of team members under the Performance Development Management system
  • Responsible for the annual appraisal and compensation adjustment of all direct reports in accordance with KHANA Personnel Policy
/ 15
Contribute to the Achievement of KHANA Programs by: /
  • Representing KHANA as the leading personin HIV prevention program for key affected population
  • Acting as the technical expert/support provider in HIV prevention program for key affected population
  • Acting as theprimary contact for HIV Prevention and Innovations of KHANA’s HIV/AIDS Flagship Project
  • Ensuring the capacity development of CoE and the IP is capable of delivering innovative HIV prevention program with key affected population
  • Ensuring the development of community’s CoE and TH through programmatic TA provision.
/ 30
TOTAL / 100%

Section B-Scope of Authority

Supervision requirements / Technical Advisor, Grant Management Officers – HIV Prevention and Innovations/OBJECTIVE 1
Level of autonomy / The post holder sits in KHANA’smid management.S/he must be consulted on all issues relating to leadership, direction and management of the Flagship HIV Prevention and Innovations team at KHANA. S/he has the authority to make decisions and demand compliance with the agreed KHANA project policies and procedures across the HIV Prevention and Innovations team. KPO1 is a member of KHANA HIV/AIDS Flagship Project Management Team and Flagship Joint Technical Team.
RISK MANAGEMENT / The post holder is responsible for alerting the HIV/AIDS Flagship Project Management Teamof any issues that may affect KHANA and Flagship project’s integrity and reputation or involve compliance with Cambodian law or donor requirements.

SECTION C- PERSON SPECIFICATION

(The person specification describes the professional/technical qualifications, skills, knowledge and experience and personal competencies required for this post.)

Criteria / Essential / Desirable
Education & Training and Experience /
  • Master’s degree in public health and/or social science
  • 3 years’ experience in managing HIV prevention program and with relevant technical background in HIV amongst key populations
/
  • Familiarity with key affected population and the HIV prevention innovative approach implementation
  • Experience in working with donors’ rules and regulations, mainly USAID and GFATM

Skills /
  • Excellent planning, coordination, negotiation and management abilities in the context of leading multidisciplinary, multi-site teams through change
  • Ability to plan and organize a substantial workload comprised of complex, diverse tasks and responsibilities
  • Proven track-record of aptitude for leading and motivating highly qualified, values-driven staff
  • Strong communication and presentation skills in Khmer/English, and the capacity to identify and develop opportunities with an organization-wide perspective;
  • Understanding of, and ability to articulate, KHANA’s global policies and values
  • Comfortable working unsupervised and under pressure
  • High proficiency in writing,especially reports, in English and Khmer
  • Excellent practical knowledge and skills in using Microsoft Word, Excel, PowerPoint and Outlook
An understanding of, and a demonstrated commitment to KHANA’s Values
Efficiency and Effectiveness
  • Takes responsibility for decision-making and efficient resource use and applying appropriate consequences when results are not achieved;
  • Creates a collegiate environmentacross KHANA to lead, enable and maintain our culture achieving results together and role modeling KHANA values.
  • Develops and encourages new and innovative solutions both on a personal level and by being willing to take disciplined risks.
Good Governance
  • Encourages participation in decision making.
  • Operates with honesty, openness, and transparency;
  • Is perceived to act with and value integrity
Continual Learning
  • Sets ambitious and challenging goals for self, takes responsibility for own personal development, and encourages other staff across KHANA to do the same
  • Engages and motivates others by widely sharing their personal vision for KHANA
  • Future orientated, strategic thinker. Willing to take on new ideas and incorporate them into own plans
Collaborations and Partnership
  • Builds and maintains effective relationships with team, colleagues, members, donors and partners
  • Values diversity as a source of competitive strength;
  • Approachable, diplomatic, and supportive, with well-developed listening skills
Gender Transformation
  • Believes in the necessity of equal access to employment and services
  • Committed to seeking out and implementing ways to decrease gender inequality across KHANA and in access to its services
/
  • A knowledge of Cambodian laws and legal requirements relevant to NGOs

Personal Competencies /
  • Inter personal skills of a high order
  • Demonstrable and observable personal Integrity is a key requirement for this post
  • Ability to cope with pressure and to work flexibly to ensure that organizational objectives are met
  • Proactive, and able to use own initiative
  • Reliable, attentive to details
  • Ability to work in a diverse team, and to work with others in a professional and non-judgemental manner
  • Willing and able to take part in field visits to Implementing Partners to understand KHANA program
  • Willingness to travel in Cambodia
  • Sensitive to gender issues

SECTION D - DECLARATION

This Job Description is a true reflection of the tasks, functions, and responsibilities of the job.

DEVELOPED by:______Date: ______

Chief of Party, HIV/AIDS Flagship

(Immediate Supervisor)

AGREED BY:______Date: ______Manager:HIV Prevention and Innovations

(Applicable only if JD is revised/updated as part of annual PDM process)

REVIEWED BY:______Date: ______

Senior HR Officer(for HR Unit)

APPROVED BY:______Date: ______Executive Director

KPO1 - JDJanuary 2015Page 1 of 4

[1] One of these two reasons can be rationale for JD’s amendment: Organizational Restructure/Change or As part of Annual PDM