SECURITY CHINA 2010 EXPO
THE 10TH CHINA INTERNATIONAL EXHIBITION ON
PUBLICSAFETY AND SECURITY
November.2-5, 2010
ChinaInternationalExhibition Center (CIEC)Beijing, CHINA
This manual has been designed to simplify preparation for the exhibition and subsequent administration.
Careful study of the contents of this manual will enable all relevant matters to be processed smoothly and the retention of the exhibitor copy of forms will enable queries to be settled quickly and invoices accurately checked.
While every endeavor will be made to maintain rates and prices quoted, these may vary in accordance with any fluctuation in the cost of labors or materials occurring before the time of the exhibition.
CHINA SECURITY AND PROTECTIONINDUSTRY ASSOCIATION
Address: Room 1401, Tower C, International Finance and Economy Center, No. 87, West 3rdNorth Road, Haidian District, Beijing, P.R. China
Tel: 8610-68730588 51920615
Fax: 8610-68730788
E-mail:
Website:
INDEX PAGE
1. DEADLINE CHECK LIST 4
2. TIME-TABLE OF SITE OPERATIONS 5
3. GENERAL INFORMATION 6
3.1 The Exhibition
3.2 Venue and Dates
3.3 Opening Hours
3.4 Admission
3.5 Hotel Accommodation
3.6 Translation of Promotional Materials
3.7 Exhibition Hall Specifications
3.8 Telephone
3.9 Location Map
3.10 Official Contractors
a. Freight Forwarding, Lifting & Handling Contractor:
b.Stand Fitting and Electrical
c. Show Directory Publisher
d. Hotels
4. RULES AND REGULATIONS 9
4.1 Chinese Fairs Authority
4.2 Censorship
4.3 Demonstrations and Working Exhibits
4.4 Liabilities and Insurance
4.5 Fire Precautions
4.6 Stand fitting Regulations
4.7 Package/Shell Scheme Specifications
4.8 Electrical Supplies
4.9 Electrical Installations
4.10 Stand Cleaning
4.11 Dilapidations
4.12 Force Majeure
4.13 Authority on Premises
5. SITE OPERATIONS AND SERVICES 14
5.1 Operation of Stand
5.2 Storage
5.3 Removal of Exhibits
6. PUBLICITY SERVICES 15
6.1 Exhibition Directory Distribution
6.2 Exhibition Directory Listing
6.3 Exhibition Directory Advertisement
6.4 Marketing & Promotional Opportunities
6.5 Individual Company Seminar Program
6.6 Attendee Invitation
7. ORDER FORMS
Form 1 Show Directory Basic Alphabetical Listing
Form 2 Advertising in Show Directory
Form 3 Marketing & Promotional Opportunities
Form 4 Exhibition Call for Papers - Seminar Program
Form 5 Shell Scheme Fascia Name
Form 6 Additional Furniture Rental
Form 7 Rental for internet
Form 8 Electricity / Water / Compressed Air (For Raw Exhibitors Only)
Form 9 Telephone Rental
Form 10 Admission Tickets
Form 11 Hotel Reservation
NOTE:
For shipping instruction and shipping tariff, please refer to separate manual provided bySinotrans.
1. DEADLINE CHECK-LIST
ORDER FORM / FORM NO. / DEADLINE FOR RETURN / RETURN TOPublicity/Promotion
Show Directory Basic Alphabetical Listing / 1 / 10 Sep. 2010 / CSPIA
Advertising in Show Directory / 2 / 10Sep.2010 / CSPIA
Marketing & Promotional Opportunities / 3 / First come first serve / CSPIA
Exhibition Call for papers - Seminar Program / 4 / 10Sep.2010 / CSPIA
Stand Services
Shell Scheme Fascia Name / 5 / 10Sep.2010 / CSPIA
Additional Furniture Rental / 6 / 10Oct.2010 / CIEC
Rental for internet / 7 / 10Oct.2010 / CIEC
For Raw Exhibitors Only
Electricity / Water / 8 / 10Oct.2010 / CIEC
Telephone Rental / 9 / 10Oct.2010 / CIEC
Admission Tickets / 10 / 10Oct.2010 / CSPIA
Shipping Instruction
Freight Forwarding & Custom Clearance / } / Refer to seperate shipping manual provided by Sinotrans / Sinotrans
Hotel Reservation / 11 / First come first serve
20Oct2010 / Jia’an Shiji
Order form 1 is the most important form which you must return in time in order to have your company listingincluded in the show directory. Late submission will not be accepted.
Key: CSPIA –China Security and Protection Industry Association
CIEC - China International Exhibition Center Group Corp.
Sinotrans - Sinotrans Beijing Company
Jia’an Shiji- Beijing Jia’an Shiji Technology Co., Ltd
2. TIME-TABLE OF SITE OPERATIONS
BUILD UP PERIODi. / Build up of official shell scheme / 30 Oct-1Nov. 2010
30 Oct.2010 / 08:30 – 17:30 hrs
ii. / “Raw Space” contractors move in / 08:30 – 20:00 hrs
iii. / Bulky/heavy exhibits move in / 30 Oct-1Nov, 2010 / 08:30 – 17:30 hrs
iv. / General exhibits move in / 30 Oct-1Nov, 2010 / 08:30 – 17:30 hrs
v. / Stand interiors dressing and positioning of exhibits by exhibitors / } / 1 Nov,2010 / 08:30 – 17:30 hrs
vi. / All Stands to be dressed and exhibits ready for viewing / 1 Nov, 2010 / 20:00 – 21:00 hrs
vii. Final hall cleaning commences / 1 Nov, 2010 / 21:00 hrs
EXHIBITION PERIOD / For Exhibitor / For Visitors
viii. Opening ceremony / 2 Nov, 2010 / 09:30 – 10:00 hrs / — — —
ix. Show hours / 2 Nov, 2010 / 08:30– 16:30 hrs / 09:30 – 16:00 hrs
3 - 4 Nov, 2010 / 08:30– 16:30 hrs / 09:00 – 16:00 hrs
5 Nov, 2010 / 08:30– 14:30 hrs / 09:00 – 13:00 hrs
Exhibitors are not allowed to tear down their booths before 5 Nov, 16:00 hrs.
TEAR DOWN PERIOD
x. Removal of personal property and hand-
carry items / 5 Nov, 2010 / 14:30 – 21:00 hrs
xi. Disconnection/cut-off of all utilities supply / 5 Nov, 2010 / 15:30 hrs
xii. Collection of rental items by official contractors / 5 Nov, 2010 / 15:30 – 21:00 hrs
xiii. Distribution of empty packing materials / 5 Nov, 2010 / 15:30 – 21:00 hrs
xiv. Dismantling of stands: / 5 Nov, 2010 / 15:30 – 21:00 hrs
All exhibits and stand materials must be removed from hall by 5 Nov, 2010, 21:00 hrs.
Note: The exhibition hall will be opened for erection purpose from 08:30 hours to 17:30 hours daily during thebuild-up period. During the exhibition period, exhibitors are permitted to remain in the exhibition hall to servicetheir stands for half an hour after the exhibition closes. Due to the rigid arrangement of hours of work in China,exhibitors who, for any reasons, require working overtime in the exhibition hall should be aware of the heavycharges applied by the ExhibitionCenter. Please contact CustomersServiceCenter at 2/F of Hall 1 for overtimearrangement.
3. GENERAL INFORMATION
3.1The Exhibition
The 10th China International Exhibition on Public Safety and Security 2010
SECURITY CHINA 2010 EXPO.
3.2Venue and Dates
The exhibition will be held at ChinaInternationalExhibitionCenter, Beijing, CHINA from
Nov. 2-5, 2010.
Address: 6 East Beisanhuan Road, Chaoyang District, Beijing, 100028, PR China
3.3Opening Hours
Opening hours 2 Nov, 201009:30 – 16:00 hrs
3-5Nov, 201009:00 – 16:00 hrs
5 Nov, 201009:00 – 13:00 hrs
3.4Admission
Open to visitors by invitation and admission tickets issued by the organizers and Chinesesponsors.
3.5Hotel Accommodation
Hotels in China retain the right to cancel any booking. We must caution our exhibitors that the onlysafe bookings are those made with the recommended hotels.
3.6Translation of Promotional Materials
English product catalogues, pamphlets are acceptable in China. However, to promote yourproducts more effectively, we recommend your technical summary sheet be prepared in Chinesefor each product on display. If you wish, you may also translate your major product literature intoChinese.
3.7Exhibition Hall Specifications
HALL 1 LEVEL 1
Floor Loading: / 5,000 kg/sqmFloor Finish: / Concrete for all Halls
CeilingHeight / Central: 4.5 M Edge:3.6 M
Pillar Size: / 0.8 0 M X 0.80 M
Freight Entrance: / 4.5 M (W) X 4.3 M (H)
Electrical Loading: / 220V 50Hz AC Single Phase & 380V 50 Hz AC three Phase
(Fluctuation 20%)
Water / Enquiry to Contractor if required.
Compressed Air: / Enquiry to Contractor if required.
HALL8
Floor Loading: / 5,000 kg/sqmFloor Finish: / Concrete for all Halls
CeilingHeight / Central:13 M Edge:8 M
Pillar Size: / N/A
Freight Entrance: / 4.5 M (W) X 4.8 M (H)
Electrical Loading: / 220V 50Hz AC Single Phase & 380V 50 Hz AC three Phase
(Fluctuation 20%)
Water / Enquiry to Contractor if required.
Compressed Air: / Enquiry to Contractor if required.
3.8 Telephone
Local/IDD/DDN/ISDN telephone services are provided in the exhibition centre subject tocharge. The telephone line may be connected to the booth on request. Exhibitors will be responsiblefor all charges incurred. Owing to the limited number of lines, the services will be provided on afirst-come, first-serve basis and cannot guarantee for late or on-site order. Exhibitors who requiresuch services can directly contact CIEC for arrangement.(FORM 7)
3.9Location Map
Location of ChinaInternationalExhibitionCenter
Address: 6 East Beisanhuan Road, Chaoyang District, Beijing, 100028, PR China
地址：北京市朝阳区北三环东路6号
3.10 Official Contractors
a)Freight Forwarding, Lifting & Handling Contractor:
Sinotrans Beijing Company
400, 4th Floor of Hall No. 1
ChinaInternationalExhibitionCenter
6 East Beisanhuan Road, Chaoyang District .Beijing, China
Zip Code: 100028
Tel: 0086-10-64671724(Mr. Yang Bin) / 64661515(Mr. Guo Jingchun)
Fax:0086-10-64677828
E-mail: /
Sinotrans, the official freight forwarder and on-site handling contractor, arranges customs clearance, shipping from local port/airport, on-site handling and re-export arrangements.
b) Stand Fitting and Electrical Contractor:
北京艺博汉通文化发展有限公司
Beijing Yibohantong Culture Development Co., Ltd.
Address: Room 2007, 2#, No.108, 4th North Ring East RD, Chaoyang District, Beijing, China
Tel.: 010-64428119, 010-84625990
Fax: 010-64428119-808
Ctc: Sophia liu
Email:
北京华毅东方展览有限公司
ORIENTAL EXPO SERVICES (BEIJING) LIMITED
北京市朝阳区农展馆南路13号瑞辰国际中心六层606室
Room 606, 6/F, Ruichen International Center, Agricultral Exhibition Center Road,Chaoyang District, Beijing, P.R. China
Tel: (86-10) 6567 1880, 6567 0365
Fax: (86-10) 6567 0361
E-mail:
Ctc: Mr. Harry He
For Package Booth
北京中展国际展览工程有限公司
BEIJING CIEC INT'L EXHIBITION CONSTRUCTION CO.,LTD
北京市朝阳区北三环东路6号
6 EAST BEISANHUAN RD.,EXHIBITION CENTER BEIJING
Tel:010-84600422
Fax:010-64677604
E-mail:
Ctc: Mr.Yan
c) Show Directory Publisher
China Security and Protection Industry Association
Tel: (86-10) 5192 0615
Fax: (86-10) 5192 0049
Ctc: Mr Tony Lee
d) Hotels
Organizers have arranged preferential rates at several hotels close to the exhibition. Kindly refer to Order Form 13 for details.
4. RULES AND REGULATIONS
4.1Chinese Fairs Authority
i) Permit only one OFFICIAL CONTRACTOR to be appointed for each of the following roles:
STANDBUILDING AND INTERIORS, FREIGHT FORWARDING (ON SITE AND FROMLOCAL PORT/AIRPORT), TRAVEL AND ACCOMMODATION.
These contractors work with their local Chinese equivalents and pay commissions or taxes asappropriate to the Hall, Association or Government as notified.
In some circumstances it is possible for two or three supervisors from another contracting firmin the field of stand building to be admitted but they MUST employ local Chinese laborsprovided by the authorities and requisitioned through the official contractor. If an exhibitor ornational group employs another such contractor they are personally responsible for negotiatingthe rates of commission and paying the taxes levied by the Chinese authorities. Noresponsibility can be accepted by the Organizer unless the official EJK appointed contractor isemployer.
No freight forwarding contractor other than the officially appointed company will be permitted towork on site in any circumstances. Packing, Unpacking and setting up labor must be orderedthrough the official freight forwarder and provided by the appropriate Chinese authorities.
For hand carry bags and non overseas freight, exhibitors are required to register at the entrancewhile they enter into the hall.
ii) Requires at least 0.60 meter clearance between existing hall walls and stands walls.
iii) Requires at least 3 meters wide aisle or passage way between rows of stands.
All exhibitors, both national group and individual, must adhere to this ruling to ensure smoothoperations on site.
4.2Censorship
All promotional materials, give-away and audio-visual presentations (films, video-tapes and slides)must be approved by the relevant Chinese authorities.
All exhibitors must comply with this and please contact our official freight forwarder immediately forarrangement.
4.3Demonstrations and Working Exhibits
An exhibitor intending to demonstrate equipment on his stand must:
i) Provided the Organizer with full details, in writing, of any working exhibits involved;
ii) Give proper consideration to the conditions under which the exhibits will be demonstrated;
IMPORTANT
iii) Cause no annoyance to visitors or other exhibitors. Exhibitors running films/videos backprojectors with commentary or any form of presentation are required to keep the sound toa level which will not interfere with neighboring stands (below 80 decibels). If written complaintis received from 3 neighboring exhibitors of such annoyance, power supply will bedisconnected from the booth which creates it.
iv) Ensure that no naked flame is used in any demonstration in the exhibition premises.
4.4Liabilities and Insurance
The Organizer will not accept liability for loss of, or damage to, and exhibits at anytime, andexhibitorsare advised to insure their exhibits against theft, loss or damage, including the risk of fire throughoutthe whole period of build up, open days and tear down.
4.5Fire Precautions
Inflammable, explosive, radiative and poisonous articles are not allowed to be stored, usedand displayedin the exhibition halls. Vehicles can only be exhibited after oil tanks are emptied and battery wiresare dismantled.
Exhibitors, who, because of the nature of their exhibits, require special type of fire extinguishers,must make arrangements, at their own cost, for the provision of such equipment.
Any person seeing an outbreak of fire, however slight, must make immediate use of the fire alarmsystem and subsequently, use every endeavor to extinguish the outbreak or to confine it by theuse of extinguishers and/or removal of goods in the vicinity.
4.6Standfitting Regulations
The following regulations must be observed when preparing a stand presentation:
a) Package/Shell Schemes Exhibitor:
i) No additional stand fitting or display may be attached to the shell stand structure i.e., nonailing or drilling will be allowed.
ii) No painting or wallpapering on the shell stand panels will be allowed. Exhibitors who wishto have the panels painted must obtain approval from the Contractor.
iii) No freestanding fitment may exceed a height of 2.44 meters or extend beyond theboundaries of the site allocated.
iv) Any change to the type or color of the floor covering provided must be by priornegotiation with the shell stand contractor and any costs incurred must be paid directlyby the exhibitor.
v) An exhibitor occupying a corner booth has a choice to have the side panel replaced by afascia board, complete with name, at no difference in cost.
vi) No financial credit can be given by the Organizers for standard items not utilized.
b) Raw Space Exhibitor
i) Minimum width of gangway in exhibition hall is 3 meters while main gangway is 4meters. The width of the gangway facing opening stands on the four sides of theexhibition hall is 2.5 meters.
ii) Raw space exhibitors must note that if they have exhibitors behind their booths, they canonly build 50% of their booth area to maximum height, while the other 50% area shouldnot exceed 2.5 meters. The only exception is if booth construction is 2 meters inside theperimeter of the booth. Otherwise authorization shall be obtained from the organizer.
For ceiling height and booth restriction, please refer to General Information 3.7.
iii) No part of any structure may extend beyond the boundaries of the site allocated.
iv) No suspension may be made from the ceiling of the exhibition hall nor may any fixing bemade to the floor, walls, or any other part of building without the approval of Hall Authorities.
v) Exhibitors wishing to construct false ceiling at their stand must submit duplicate drawings
to the Organizers for approval.
vi) The name and stand number of the exhibitor should be prominently displayed.
vii) Dimensional drawings in triplicate, showing the proposed design of the stand must besubmitted to ChinaInternationalExhibitionCenter, Technical Dept.for approval before any work is put in hand, and in any case NOT LATER THAN September 10th, 2010. Contact details, Tel: 8460 0234,
One copy of the drawings will be returned authorizing construction to proceed if the designis acceptable. Failure to obtain approval can result in costly alterations on site being requiredby the Organizers.
viii) Exhibitor with ‘Raw Space’ site must provide a suitable floor covering such as carpet fortheir stand.
ix) The outer surface of ‘Raw Space’ only stand constructions must be surfaced and decoratedif visible from the aisles.
x)Any exhibitor engaging an outside contractor for stand construction and interior decorationother than our official stand contractor must submit design layout to the Organizers forapproval.
IMPORTANT
xi) Outside stand fitters are required to pay and administration fee of US$6.00 per sq. meterto the Exhibition Hall. They are required to contact CustomerServiceCenter on 2/F ofHall 1 for payment. In addition, outside stand fitters are also required to obtain workingbadges in order to be allowed to enter the Exhibition Hall. Badge fee is US$10.00 perperson.
4.7Package/Shell Scheme Specifications
All bookings for Package/Shell Schemes will be provided with a modular shell stand to thefollowing specifications:
i) Back wall and divider wall.
ii) Fascia Board with company name in English and Chinese.
iii) Needle-punch carpet as floor covering.
iv) Two fluorescent lights (40 watts) behind the fascia board.
v) One 13 Amp (5 Amp fuse) socket
vi) One information counter (1.00 x 0.40 x .76m high)
vii) Two folding chairs
viii) One waste paper basket
4.8Electrical Supplies
Hall lighting (approximately 150 lux) will be provided by the Organizers. The standard supplies ofelectrical current available for use on stands at the exhibition are single phase alternating at 220
volts 50Hz and three phase alternating at 380 volts 50Hz with fluctuation of 20%.
SUPPLIES TO STAND WILL NORMALLY BE SWITCHED OFF AT SOURCE 15 MINUTES
AFTER THE EXHIBITION CLOSES EACH DAY (5 MINUTES ON THE FINAL DAY) BUT 24
HOUR SUPPLIES CAN BE PROVIDED BY PRIOR ARRANGEMENT WITH THE ELECTRICALCONTRACTOR, ANY COST INVOLVED MUST BE PAID BY THE EXHIBITOR.
An exhibitor requiring electrical supply at times other than those stated must make application tothe Organizers’ Office on site 24 hours in advance. Such supplies cannot be arranged at shortnotice.
4.9Electrical Installation
ALL ELECTRICAL INSTALLATIONS ON STANDS MUST BE CARRIED OUT BY THE OFFICIALELECTRICAL CONTRACTOR, BEIJING COMBINATIONN COMFERENCE&EXHIBITION SERVICE CO., LTD
Installation of electrical equipment should meet the requirement of “The United Standard ofElectrical Engineering Installation” and concerned technical norm. Sub switch for electrical mainscontrol should be equipped in halls (rooms). The wire to be used is copper wire with double-layerinsulation protection cover, and has a distance from inflammable structure, decorative materialsand exhibits or install non-inflammable separation layer to assure safety. The twice subsided routeof the transformer for sand plate, model and chart must have protection equipment in good order;the maximum diameter of the wire bundle is 2 mm. The transformer must be placed on anoninflammable frame or stand. To insert electrical wire in panel board, it should be protected bycasing pipe. Lighting box must have sufficient radiation holes, Electrical wares, such as iodinetungsten lamp, high pressure lamp, electric stove, iron are prohibited to be used on the stands,and overload electricity is also prohibited. During construction period, temporary wiring must conformto the concerned regulations.
For exhibitors who have ‘Raw Space’ site bookings, the number and type of electrical fittings andinstallation required must be indicated on FORM 8. Shell Scheme exhibitors are reminded thattheir stands are provided with electrical fittings (see paragraph 4.7).
Exhibitors needing to use their own electrical fittings (power outlets, fluorescent lights, spotlights,etc.) owing to functional or aesthetic reasons will also be charged according to prices indicated onFORM 8. Installation must be carried out by the official contractor.