Red Kite Runners Privacy and Data Protection Statement
Red Kite Runners (RKR) is a privacy conscious organisation and is strongly committed to your right to privacy. That is why we have drafted a Privacy and Data Protection Statement, which follows guidelines set out in the Data Protection Act 1998.
The Data Protection Act 1998
The Data Protection Act 1998 came into force on 1 March 2000. It set rules for processing personal information and applies to structured paper records as well as data held on computers. Since the Freedom of Information Act 2002 came into force on 1st January 2005, the provisions of the Data Protection Act 1998 will apply to all records, collected in order for Red Kite Runners to effectively and safely organize the club.
How does the Data Protection Act affect Red Kite Runners?
The Data Protection Act states that those who record and process personal information must be open about how the information is used and must follow the eight principles of ‘good information handling’.
These principles state that data must be:
· Fairly and lawfully processed
· Processed for limited purposes
· Adequate, relevant and not excessive
· Accurate
· Not kept for longer than is necessary
· Processed in line with your rights
· Secure, and
· Not transferred to countries without adequate protection.
· By law, data controllers, including RKR, have to keep to these principles.
If you believe in any way that RKR is not processing your personal data in accordance with these principles, please contact RKR at the address listed on the contacts page.
How does Red Kite Runners collect data?
RKR collects personally identifiable data, through the membership application form, emergency contact form and
All personally identifiable information provided to Red Kite Runners is processed in accordance with the principles of the Data Protection Act 1998.
Is information passed to third parties?
It is Red Kite Runners policy NOT to disclose information to third parties unless explicitly required to do so under UK Law.
Red Kite Runners does NOT collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes or host mailings on behalf of third parties
What does Red Kite Runners use the information for?
The club holds the following information about members electronically:
1. Membership Details (Marianne Dodds, Karen Tann, Lesley Freeman, committee (limited details). Master details held with UKA, documents with membership secretary.
2. Race Results - but nothing more than exists in the public domain (UK Athletics,website of the club organising the race). Some derived data from that in the public domain is also held.
3. Club Website- Data from the public domain or derived information from the public domain. Photos taken by club members on website. Group shots used outside publically but close ups specific permission sought. Member data is only posted with permission and for purposes of running the club (e.g. committee/training contacts).
The club also hosts member’s data in social media sites: Facebook and Club Website. When RKR publishes posts on these media, they are devoid of any personal data. RKR cannot be directlyresponsible for what members post individually, but committee members have the power of moderation so can remove posts considered inappropriate for protection of members or should theybe considered inappropriate.