(Ministry of HRD, Dept. of School
Education & Literacy, Govt. of India)
H.No.1-1-10/3, S.P. Road, Secunderabad-500 003.
(Telephone No: 040-23438411-15)
TENDER NOTICE
Sealed Tenders are invited from Registered Transport Agencies having their office in Hyderabad/ Secunderabad and having specialization in packing and moving works for transportation of Furniture and other office equipment. Tender forms with terms and conditions may be obtained from the Office of the undersigned on cash payment of Rs.500/- (non refundable) w.e.f. 07.10.2016 during office working hours or the tender form can be downloaded from the web site: navodayahyd.gov.inand submit the same alongwith DD of Rs.500/- towards cost of tender form. Duly filled in tender forms shall be dropped in Tender Box kept in Office upto 5:00 pm by 20.10.2016. The opening of the tender documents is on 21.10.2016 at 11:00 am.
F.No.1-10(A)/ADMN/16-17 DY. COMMISSIONER
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F.No.1-10(A)/ NVS(HR)/2016-17/ADMN
Notice Inviting Tender for Shifting of Office equipment, Furniture and other materials of Navodaya Vidyalaya Samiti, Regional Office, Hyderabad to NLI Ranga Reddy, Gopanpally (Gachibowli).
Sealed quotations are invited from the Firm/Agencies specialized in packing and moving works for transportation of Furniture, Equipment to JNV Gopanpally, Ranga Reddy. The items to be shifted from Secunderabad will be available for inspection from 07.10.2016 to 20.10.2016on all working days during (2:00 pm to 5:00 pm) For this purpose Section Officer (Admn), NVS, RO, Hyderabad may be contacted (Telephone No.23438414). The Firms/Agencies should also furnish a copy of the PAN,Registration, Certificate etc.if any inthe relevant field while submitting their quotations.
2. The desired parties may submit their quotations for the abovementioned items in a sealed cover super-scribed as “QUOTATIONS FOR TRANSPORTATIONOF FURNITURE,OFFICE EQUIPMENTS AND OTHER MATERIALS OF NVS. Complete Tender forms may be droppedin the tender box kept in Regional Office. Earnest money of Rs.10,000/- (Rupees ten thousand only) may please be attached with thequotation in the form of Demand Draft in favour of “Navodaya Vidyalaya Samiti” payable at Hyderabad/ Secunderabad failing which the bids shall be rejected. Thequotations should also indicate the response time and service commitment. Thetenderers should have sufficient staff and communication facilities to respond in theshortest possible time.
3.The office reserves the right to reject any or all quotations without assigningany reasons thereof.
4.The quotations received will be opened by the Committee at11:30am on 20.10.2016 in the NVS Office. The tenderers or their representative may, if they so desire, be present at the time of opening of quotations.
5. The terms & conditions of the contract will be as follows:-
(i)All pages of the tender document should be signed with stamp by the
authorized signatory before submitting.
(ii)The tender document should be sealed.
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(iii)The firm/agency shall indicate the lumpsum amount for the said job (as perAnnexure I). The rate should be filled up neatly (in both figures and inwords). Firms are also advised not to erase or mutilate the figures, etc.otherwise the quotation may be rejected. Any overwriting will not beallowed.
(iv)The number of vehicles that will be utilized for the purpose may also begiven along with copies of their Registration Certificate (RC).
(v)Detailed rates duly signed by the authorized person giving full name,address and contact telephone nos. etc. may be furnished by thestipulated time and date.
(vi)The transportation of offices/sections shall include following:-
a.Packing of files, computers, Office Equipment, Furniture, Generator andother materials as available in the respective rooms/sections atvarious floors, in the office of NVS RO Secunderabad.
b.Carrying all the packed articles/material carefully to ground floor,loading into the lorry and transportation to NLI Ranga Reddy, Gopanpally (Gachibowli).
c.Unloading all the packed articles/material from theLorry, and carrying to the rooms.
d.Unpacking of the goods and placing in the respective rooms.
e.Obtaining certificate for proper transportation with list of materials shifted,from concerned Officers/Sections.
f.The selected Firm/Agency has to use their own good quality packingmaterial, like gunny bags, packing tape, Sutli, cardboard carton,thermocole sheets,Taurpalins etc.
(vii)The Firms/Agencies should be Hyderabad/ Secunderabad based.
(viii)If any dispute arises between the Firm/Agency and its manpower in thematter of wages or any service conditions, the same will be settled by theFirm/Agency and the workers engaged by it themselves. This office in no case shall be a party to such a dispute.
(ix)Responsibility of taking necessary permission from the traffic policeauthority for transporting shall be of the selected Firm/Agency.
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(x)The security deposit shall be discharged after thesatisfactory completion of the contract. If the service provider failsor neglects any of his obligations under the contract, it shall beforfeited either whole or any part of performancesecurity furnished by the bidder as compensation for any loss fromsuch failure.
(xi)Responsibility for damage/theft/loss etc. of goods during transportation orphysical injury to any labour in loading/unloading shall be of theFirm/Agency.
(xii)The damage caused, if any to the property of the NVS through negligence or otherwise duringpacking, loading while on transit, unloading, unpacking and whiletaking to designated rooms, shall be at risk and responsibility of theFirm/Agency. The financial or any other loss suffered by theNVS RO on this account shall be madegood by the Firm/Agency.
(xiii)Evaluation of tender for deciding L1 bidder shall be done on thebasis of lowest quoted amount for the item as indicated inAnnexure-I.
(xiv)The successful bidder shall complete the entire work within10 days from the date of award of contract.
(xv)The payment shall be made after satisfactory completion of theentire work within 15 days from the date of submission of the bill.
(xvi)In case of any dispute, the decision of the NVS RO shall be final and binding on both parties.
6.All the tenderers are requested to read and understand the terms andconditions of the contract as detailed out in the foregoing paragraphs before sending
their quotations.
DEPUTY COMMISSIONER
Tel: 040-23438414
ANNEXURE-I
1. / Name of the Firm / :2. / Registered / Postal Address / :
3. / Telephone No. / :
4. / E-mail / :
5. / PAN No. / :
6. / VAT/ TIN No.(if applicable) / :
7. / Service Tax Registration (if applicable) / :
Sl.No. / Description of work / Lumpsum Amount
(Rs.)
1. / Shifting of office establishment including furniture, Almirahs, Racks, Bookshelves, Files, all office equipments and electronic related items like Computer, Printer, Photocopiers, Fax machines, Television, Refrigerator, Generator (15 KVA) and other miscellaneous items as shown by the Officer in-charge including packing, loading, transportation and unloading and un packing and placing it in specified locations from Regional Office, Secunderabad to NLI, Gopanpally, Ranga Reddy District. The amount quoted inclusive of all taxes.
Note:Evaluation of tender for deciding L1 bidder shall be done on the basis of total
lowest quoted amount for the item as indicated above.
Date:
SIGNATURE WITH SEAL