Regular Meeting, Page 1
THE LANDIS SEWERAGE AUTHORITY
REGULAR MEETING
October 2,2017
Pledge of Allegiance.
The regular meeting of the Landis Sewerage Authority was called to order by Chairman Villar at 6:00 p.m. The following members were present at roll call: Barse, Merighi, Errickson, Reuben and Villar were present.
The proper notice was given to all members in accordance with the by-laws.
Chairman Villar stated that public notice of this meeting, pursuant to the Open Public Meeting Act, has been given in the following manner:
- Posting written notice in the lobby entrance of the Authority.
- Hand delivering notices to the offices of the Daily Journal and The Press.
- Filing written notices in the offices of the Authority and City Clerk.
Also present: Robert A. SchwarzField Engineer
A. Steven FabiettiSolicitor
Carol A. RicciExecutive Assistant
It was moved by Barse and seconded by Errickson that the reading of the minutes of the regular meeting held on September 18, 2017 be dispensed with and the same be approved in the form submitted to all members by mail. Roll call: Barse, Merighi, Errickson and Reuben voted “yes”. Villar abstained.
It was moved by Barse and seconded by Reuben that the reading of the minutes of the closed meeting held on September 18, 2017 be dispensed with and the same be approved in the form submitted to all members by mail. Roll call: Barse, Merighi, Errickson and Reuben voted “yes”. Villar abstained.
The Chairman asked if there were any general public comments or comments on the proposed Resolutions. There were none.
Resolutions:
It was moved byErrickson and seconded byBarse that Resolution No. 2017- 90, “Be it resolved by the Landis Sewerage Authority, that the following bills of items or demands are hereby approved and authorized for payment out of the Revenue Fund Revolving Payroll Account…. $69,886.41”, be adopted. Roll call: Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
It was moved by Errickson and seconded by Reuben that Resolution No. 2017- 91, “Be it resolved by the Landis Sewerage Authority, that the following bills of items or demands are hereby approved and authorized for payment out of the Revenue Fund Bills…. $225,875.64”, be adopted. Roll call: Barse, Merighi, Errickson, Reuben and Villarvoted “yes.
It was moved by Errickson and seconded by Reuben, that Resolution No. 2017-92, “A Resolution of the Landis Sewerage Authority summarizing allocation activity through the close of Allocation Round 171…be adopted. Roll call: Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
It was moved by Errickson and seconded by Merighi that Resolution No. 2017-93, “A Resolution of the Landis Sewerage Authority correction on credits, charge-offs, refunds and cancellation of accounts in the amount of $396.25…” be adopted. Roll call: Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
It was moved by Errickson and seconded by Barse, that Resolution No. 2017-94, “A Resolution of the Landis Sewerage authority approving exemption from the competitive bidding requirements for the purchase of one (1) PRESVAC Model PV-2500CS 2,500 gallon vacuum tank unit, truck mounted with related accessories and supplies through a contract with Educational Services Commission of New Jersey (ESCNJ) (Formerly Middlesex Regional Educational Services commission) and Vacuum Sales, Inc. issuing a notice of intent to award a contract with Vacuum Sales, Inc. and authorizing the Executive Director to enter into a contract with Vacuum Sales, Inc. at a price not to exceed $97,601.80…” be adopted. Roll call: Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
It was moved by Errickson and seconded by Reuben that Resolution No. 2017-95, “A Resolution of the Landis Sewerage Authority approving exemption from the competitive bidding requirements for the purchase of one (1) Kenworth T370Chassis for a tanker truck through a contract with National Joint Powers Alliance (NJPA) and Gabrielli Kenworth of NJ, LLC: issuing a Notice of Intent to Award Contract with Gabrielli Kenworth of NJ, LLC and authorizing the Executive Director to enter into a contract with Gabrielli Kenworth of NJ, LLC not to exceed $82,323.69…” be adopted. Roll call: Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
Reports:
Executive Director
Dennis Palmer reported that he would be attending the National Water Environment Federation meeting and would be returning to work on Thursday. This is his written report.
I the packets for the board is an update on our various projects. The two updates are the plant bid documents, which are behind on electrical and it is expected to be complete for bid mid-November. Also, the Jet Vac truck will be coming next week. The ad for Sears has been placed with the paper and a bid service agency.
A Capital Bank representative stopped in for a status check on our projects and they were shown the draft plans prepared to date, NJDEP permits and given the Project Status Report.
At Monday’s meeting you will see two resolutions for one vehicle. The co-op bids the base truck and frame as one bid and there are several applications for different equipment that is then bid separately for use by public agencies. One resolution is the base truck and the second for the optional equipment mounted to the truck; in this case, a vacuum tank and related equipment.
We have had ongoing meetings, emails and discussions with Tyson, a significant connection fee looks to be upcoming in 2018. We are working with two other industries to improve their discharge on pH and oil and grease.
An initial meeting and a follow up meeting for a new out of state food processor was held with City and County Economic Development staff to be located in the Mill and Garden Road area if Vineland is the final selected location. Flow is estimated at 70,000 GPD.
Vineland Kosher Poultry is to have a closing on a sale on Thursday, September 18th to a Halal producer. The largest Halal market has been represented as NY to Baltimore. We have not met the new owners. I provided VKP an application form so they may pass it on and we can get the contact information.
Staff is working on bid specs or proposals on several projects, new pumps, a blower and sewer lining.
I had a phone hearing with Unemployment for an employee who failed to return to work after a leave, failed to produce medical or health care documentation for his leave, failed to respond to two letters sent by certified mail and was terminated in May, 2017.
The lien sale is scheduled for October 12th. We have about 100 less so far for this year in part, I believe, to the credit card program.
The staff had training on fire extinguisher use from City Fire Department as part of our ongoing safety training and a Lock Out/Tag Out and Confined Space training is planned for October 10th.
Chairman Villar asked for a motion to accept Dennis Palmer’s written report since he was not able to be at the meeting.
It was moved by Errickson and seconded by Merighi to accept the written report of the Executive Director into the minutes of the regular meeting of the Landis Sewerage Authority. Roll call: Barse, Merighi, Errickson, Reuben & Villar voted “yes”.
Field Engineer
We received revised plans for the new truck fueling station and truck wash facility and we commented according to our requirements. Construction is anticipated to start in approximately 30 days.
The new jet vac truck arrived and we will be having training in the near future. Training is scheduled on the new TV trailer tomorrow as well as the epoxy coating for manholes.
The new laboratory starts this week for testing in accordance with our state permit as well as industrial sampling.
Any other items were covered in Dennis Palmers written report.
Solicitor:
Steven Fabietti presented the Board with an overview of the Appellate Court’s ruling on the NJPDES Permit fee appeal.
Chairman: No Report
Issues and Correspondence:It was moved by Barse and seconded by Errickson that the Executive Director be authorized to go out to bid for two tractor trucks, farm tractor (200 hp) and pull behind spreader. Roll call: Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
Committee Reports:
Engineering/Plant: No Report
Budget/Finance:
Thomas Merighi reported that everyone has a copy of the budget and if you could take a good first look at that we will come together as a Finance Committee in the next week and we will be presenting it at the October 16th meeting.
Human Resources: No Report
Public Relations: No Report
Insurance Committee: No Report
Allocations/Administration: No Report
Old Business:None
New Business: None
Adjournment:
At 6:17 p.m. there being no further business to come before the Board, it was moved byErrickson and seconded byReuben that the meeting be adjourned. Roll call:Barse, Merighi, Errickson, Reuben and Villar voted “yes”.
THE LANDIS SEWERAGE AUTHORITY
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G. STEVEN ERRICKSON, Secretary