IEEE P1609 Working Group Meeting Notice and Draft Agenda (One Day Only)
02/02/2016_R3

Tuesday, February 16, 2016

7layers HQ, 15 Musick, Irvine, CA 92618

Contact: Mohammad Battah

Senior Engineer, Technology & Services Development

WebEx Information:Will be provided closer to meeting date

Meeting Dates and Times (all times in PST):

0900-1800, Tuesday, February,16, 2016

Meeting Schedule:

Tuesday, February 16
When / What / Who / Presenter Notes
0900 PST / 1.0Introduction
Name, organization, affiliation
1.1 Callers, please provide e-mail address and affiliation to Tom Kurihara by message before Noon on the first day. Also please put your affiliation in parenthesis when you sign into WebEx. / Kurihara/
McNew /
  • Introductions (name, company, and affiliation)
  • Local arrangements (M. Battah)
  • IEEE Patent Call: If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance:
-Either speak up now,
-Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible, or
-Cause an LOA to be submitted
  • WG Attendance and Attendance Lis
*Note that everyone needs to show their affiliation on the webex login.
  • Identify Meeting Recording Secretary
  • Approval of draft agenda
  • Review of draft minutes from previous meeting and voting status to determine quorum.

0930 / 7Layers / M. Battah /
  • About 7Layers ITS and other activites

1030 / Future Meetings / McNew/ Kurihara / Discussion:
Next meeting, Tuesday-Wednesday, April 19-20, 2016,Annapolis, MD (Confirmed)
Determine work program and schedule for 2016
Determine meeting schedule for deliverables
1045 / Break
1100 / Policies and Procedures / Kurihara / IEEE AUDCOM review completed, no major AUDCOM concerns about 1609 WG P&P (copy to be posted)
1115 / 2.0 Action Item Review / McNew / Close OPEN items or move open items to this agenda for discussion
1140 / 3.0 Program of Work / McNew,
Smith,
Whyte,
Gwynne / Proposed work program for 2016 (i.e., revise 1609.0, open maintenance PAR for 1609.0, and PAR for 1609.12 after publication)
Ways to seek out stakeholder requirements and use cases
Review V4 List
1245 / Lunch Break
1400 / Continue 3.0
1609.3 & .4 / K. Smith
W. Whyte / Process review, open PARs for continuous maintenance
And possible amendments, corrigenda. WG decisions
1600 / Break
1615 / 4.0 PSID / All / Address IEEE RAC meeting decisions.
  • Definition of terms and criteria for use of identifiers
  • Directives, standards, allocation practice, legacy assignments
  • IEEE Registration Authority Committee (RAC) Policy, Terms of Reference, and Conventions
  • RAC PSID sub-group (SG) structure, composition, roles and responsibilities
  • Requesting assignment of identifier
  • Allocating and assigning of identifier
  • Maintaining assigned identifiers and procedures
  • Identifying role of IEEE VT/ITS 1609 WG and other interested parties
  • Establishing process for changes to approved process and procedures and accommodating appeals
Relationship to harmonization activities, regional and national initiatives
1800 / Adjourn

2.0REVIEW OF ACTION ITEMSJ. McNew

Action Item Review – Status of open action items from previous meetings.

N.B. Objective of agenda item is to identify OPEN items and placement into this meeting agenda or to indicate completed action and, not to discuss the technical merits at this point in the agenda.

From October 21-22, 2015
All action items from previous meetings were closed
201510-01 / T. Kurhara, J. McNew, and J. Kenney will set up a tiger team to address PSID issue. / Closed
201510-02 / Dick Roy agreed to complete the update of the draft PSID subcommittee document / Open
201510-03 / John Moring will send these items from the comments to Gloria Gwynne for future V4 list / Done
201510-04 / Gloria Gwynne will maintain the V4 List / On-going
201510-05 / Jim Misener will confirm and provide logistics information. / Done
201510-06 / Justin McNew will arrange for back-up site in the event that JM is unable to conform the proposed meeting venue / OBE
From November 11, 2015
201511-01 / Kevin Smithto submit 1609.3 to recirculation ballot 4, expected to be completed before Thanksgiving. Kevin is then authorized to send to RevCom if no issues are identified. / Done, both sent to RECOM, on January REVCOM agenda
201511-02 / William Whyte to send to M Kipness for 10-day ballot today (upon fixing Error. Reference Not Found). / Done, on January REVCOM agenda
201511-03 / John Moring, Justin McNew, and TH to attend the RAC meeting on November 12 and update the RAC on the decisions made regarding IEEE 1609.12 publication process and associated actions related to RAC PSID registry. / Done, on January REVCOM agenda
201511-04 / T. Kurihara to request conference room space at ARINC, Annapolis, MD, for April 19-20, 2016 / Added after meeting. Done. Space confirmed
201511.05 / W. Whyte make arrangements for teleconference on November 24, for comment resolution (CR)if needed for P1609.2 and P1609.3. / Added after meeting.
Canceled teleconference, no CR required
201511-06 / All. Request input to PSID allocation criteria and process before December 15, 2015
/ Added after meeting. Closed
On agenda for this meeting

All. Additions welcome regarding ITS and related meetings to avoid conflict where possible

DATE / MEETING, VENUE, HOST
4th Wed each month (TBC in 2016) / SAE DSRC Tech Cmte meeting or as otherwise determined
Task Force meetings follow the Tech Cmte meeting as needed
S. Bai, Chair, J. Misener, Vice-chair, for 2016
2016
Feb 16-17 / IEEE 1609 WG, 7Layers, Irvine, CA (confirmed)
Mar 08-10 / ETSI TC-ITS Workshop, ETSI Sophia Antipolis (start 1300 3/8, end 1300 3/10 CET)
Mar 13-18 / IEEE 802.11, Macao, SAR, PRC
Mar / Release of NHTSA NPRM (potential)
Apr 11-15 / ETSI TC-ITS #22, Sophia Antipolis, FR
April 19-20 / IEEE 1609 WG Meeting, ARINC, Annapolis, MD (confirmed)
Apr 24-29 / ISO TC204 Plenary and WG Meetings, Concord, CA
May 15-20 / IEEE 802.11, Waikoloa, HI
Jun 20-24 / ISO T204 WG16 Plenary and meetings, Trondheim, NO (TBC)
Jun 27-Jul 1 / ETSI TC-ITS #23, Sophia Antipolis, FR
Jul 12-13 / IEEE 1609 WG Meeting, dates, host, venue, and location TBD
Jul 24-29 / IEEE 802.11, San Diego, CA, (07/28, RAC F2F Meeting, webex available)
Sep 12-16 / ISO TC204 WG16 Meeting, host, venue, and location TBD
Sep 26-30 / ETSI TC-ITS #24, Sophia Antipolis, FR (investigating Australia, 17-20 October)
Oct 2-7 / ISO TC204 Plenary and WG Meetings, Auckland, New Zealand
Oct 10-14 / ITS World Congress, Melbourne, Australia
Nov 6-11 / IEEE 802.11, San Antonio, TX
Nov 15-16 / IEEE 1609 WG Meeting, dates, host, venue, and location TBD
Dec / ISO TC204 WG16 Meeting, host, venue, and location TBD

As a reminder during a teleconference, the current established rules for IEEE meetings apply.Please be familiar with the documents at the following links:
-IEEE Patent Policy –
- Patent FAQ –
- Letters of Assurance Form –
- Affiliation FAQ –
- Anti-Trust FAQ –
- Ethics –

Following Information Provided by M.Battah, 7Layers

Hotel information (approximately 2.5 miles east of meeting site - TMK)

StayBridge Hotel

2 Orchard

Lake Forest, CA 92630

(949) – 462-9500

Please make sure that the participants make room reservations early as we can’t guarantee rooms availability, and when they make the reservation they should ask for 7layers corporate rate which is going to be ($135.00) per night.

StayBridge will provide a shuttle service upon request to our offices free of charge.

Direction From (John Wayne (Orange County) Airport (SNA))

Follow Sings to I 405 (S) Freeway

Turn right to merge onto I-405 S toward San Diego

Follow I-405 S to Bake Pkwy. Take exit 1B from I-405 S

Merge onto I-405 S

Take exit 1B for Bake Parkway

Use the left 3 lanes to turn left onto Bake Pkwy

Turn left on to Irvine Blvd

Turn right on to Musick

Make your first left into the parking lot

  • Continue straight, our building is located at the end of the parking loApproximately 12 miles – TMK)

Direction From (Los Angeles (LAX)) airport

Follow signs to I – 105 (E)

Use the right lane to take exit 2 for I-405 N/I-405 S toward Long Beach/Santa Monica

Keep right at the fork, follow signs for Interstate I-405S/Long Beach and merge onto I-405S

Take exit 1B for Bake Parkway

Use the left 3 lanes to turn left onto Bake Pkwy

Turn left on to Irvine Blvd

Turn right on to Musick

Make your first left into the parking lot

Continue straight, our building is located at the end of the parking lot

  • Approximately 51 miles - TMK

Non-USA citizen participant

7layers will provide an invitation letter upon request. (Please plan ahead to provide sufficient time (at least two weeks before the meeting start date) for processing before the meeting. – TMK)

Registration

All participants that are planning to attend the meeting at our office should send an e-mail to M. Battah so that 7Layers can prepare badges and address any other logistical issues required by 7Layers.

Lunch

Proposed to be provided by 7layers. (Thank you – TMK)

WEBEX

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