I. Invitation to Bid

Provision of Security Services for DFPC Store Outlets 2016-Cagayan De Oro, Palawan & Iloilo

OGM1608

Duty Free Philippines Corporation (DFPC) through its 2016 Corporate Budget being the Approved Budget for the Contract (ABC) intends to apply the sum of:

LOT / DESCRIPTION / Approved Budget for the Contract (ABC) / Amount of Bidding Documents
Lot 1 / Cagayan De Oro
Memorandum SM (2016)-081M / One Million One Hundred Ten Thousand Five Hundred Forty One Pesos and 70/100 (PhP1,110,541.70) / One Thousand Pesos (PhP1,000.00)
Lot 2 / Palawan
Memorandum SM (2016)-052B / Six Hundred Forty Thousand One Hundred Eighteen Pesos and 75/100 (PhP640,118.75) / One Thousand Pesos (PhP1,000.00)
Lot 3 / Iloilo
Memorandum SM (2016)-051B / Five Hundred Seventy Seven Thousand Eight Hundred Seventy Eight Pesos and 95/100 (PhP577,878.95) / One Thousand Pesos (PhP1,000.00)

Bids received in excess of the ABC shall be automatically rejected at bid opening.

DFPC now invites bids for the Provision of Security Services for DFPC Store Outlets – Cagayan De Oro, Palawan and Iloilo. Prospective bidders must have at least five (5) years (2012 to 2016) experience in providing security services with its largest similar contract amounting to at least fifty percent (50%) of the ABC per Lot. The said contract should be with any reputable establishment engaged in retail operations (mall, department store, supermarket, shopping center or hyper mart) with a minimum deployment of five (5) security guards. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II, Instructions to Bidders.

Bidding will be conducted through open competitive bidding procedures using the non-discretionary “pass/fail” criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act” and is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested Bidders may now obtain further information from DFPC and inspect and/or purchase the Bidding Documents at the address given below from 9:00AM – 5:00PM, Mondays thru Fridays until 29 December 2016.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.

DFPC will hold a Pre-Bid Conference, however, only those who have purchased the Bidding Documents shall be allowed to participate in the Pre-Bid on 14 December 2016, 10:00AM at the address given below.

Deadline for submission of Bids and eligibility requirements shall be on 02 January 2017 at 10:00AM and Bid opening shall immediately follow at 10:15AM at the address given below. Bids will be opened in the presence of the Bidders’ representatives who choose to attend. Late bids shall not be accepted.

All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in BDS under ITB Clause 18.

For purposes of computation, where applicable, all figures should be rounded off to a maximum of two (2) decimal places.

DFPC reserves the right to reject any and all proposals, to annul the bidding process, or declare a failure of bidding, or not award the contract in any of the situations stated under Section 41 of the Revised IRR of RA 9184, and makes no assurance that a contract shall be entered as a result of this invitation without thereby incurring liability to the affected bidder or bidders.

BAC Secretariat

Duty Free Philippines

EHA Bldg, Fiesta Mall, Columbia Complex

Ninoy Aquino Ave., Parañaque City

(632) 552-4343; (632) 5524-337 / 16555 loc. 3039 / 3095

Fax No. (632) 879 3664 / 552-4345 / 552 4399 loc. 834/833

Email add.:

(Sgd.)BERNARDINE R. BELMONTE

BAC Chairman

III. Bid Data Sheet

ITB Clause /
1.1 / The PROCURING ENTITY is DUTY FREE PHILIPPINES CORPORATION
1.2 / The lot and reference are:
Lot 1: Security Services for DFPC Cagayan De Oro Store
Memorandum SM(2016)-081M
Lot 2: Security Services for DFPC Palawan Store
Memorandum SM(2016)-052B
Lot 3: Security Services for DFPC Iloilo Store
Memorandum SM(2016)-051B
2 / The Funding Source:
The Government of the Philippines (GOP) through the 2016 Corporate Budget of Duty Free Philippines Corporation in the amount of :
Lot 1: One Million One Hundred Ten Thousand Five Hundred Forty One Pesos and 70/100 (PhP1,110,541.70)
Lot 2: Six Hundred Forty Thousand One Hundred Eighteen Pesos and 75/100 (PhP640,118.75)
Lot 3: Five Hundred Seventy Seven Thousand Eight Hundred Seventy Eight Pesos and 95/100 (PhP577,878.95)
The name of the project is :
Provision of Security Services for DFPC Store Outlets 2016-Cagayan De Oro, Palawan & Iloilo
(OGM1608)
3.1 / No further instructions.
5.1 / No further instructions.
5.2 / None of the circumstances mentioned in the ITB Clause exists in this Project. Foreign bidders, except those falling under ITB Clause 5.2(b), may not participate in this Project.
5.4 / The Bidder must have completed, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(iii), a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC per Lot or:
Lot 1: Five Hundred Fifty Five Thousand Two Hundred Seventy Pesos and 85/100 (PhP555,270.85).
Lot 2: Three Hundred Twenty Thousand Fifty Nine Pesos and 38/100 (PhP320,059.38)
Lot 3: Two Hundred Eighty Eight Thousand Nine Hundred Thirty Nine Pesos and 48/100 (PhP288,939.48)
Similar contract shall refer to security services in any reputable establishment engaged in retail operations (mall, department store, supermarket, shopping center or hypermart) with a minimum deployment of five (5) security guards.
7 / Not applicable.
8.1 / Subcontracting is not allowed.
8.2 / Not applicable.
9.1 / The Date and Venue of the Pre-Bid Conference is:
14 December 2016, 10:00AM
DUTY FREE PHILIPPINES
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave.
Parañaque City
10.1 / The PROCURING ENTITY’s address is:
Duty Free Philippines Corporation Ground Floor, EHA Building, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, Parañaque City
BERNARDINE R. BELMONTE
BAC Chairman
Thru: BAC Secretariat
Tel No : 552 4337 loc 3039, 552 4343
Fax No. 879 3664 / 552 4345 / 552 4399 loc. 834

12.1(a) / No further instructions.
12.1(a)(i) / 2015 General Information Sheet stamped received by the SEC which is an additional submission to the required SEC registration for corporation.
12.1(a)(iii) / The statement of all ongoing and completed government and private contracts shall include all such contracts within five (5) years (2012-2016) prior to the deadline for the submission and receipt of bids.
13.1 / Cost Distribution per month (Refer to Bidding Form No. 6, original).
13.1(b) / No further instructions.
13.2 / The ABC is
Lot 1: One Million One Hundred Ten Thousand Five Hundred Forty One Pesos and 70/100 (PhP1,110,541.70)
Lot 2: Six Hundred Forty Thousand One Hundred Eighteen Pesos and 75/100 (PhP640,118.75)
Lot 3: Five Hundred Seventy Seven Thousand Eight Hundred Seventy Eight Pesos and 95/100 (PhP577,878.95)
Any Bid with a financial proposal exceeding these amounts shall not be accepted.
15.4(a)(iii) / No incidental services are required.
15.4(b) / No incidental services are required.
16.1(b) / The Bid prices for Goods and services supplied from outside of the Philippines shall be quoted in Philippine Pesos.
16.3 / No further instructions.
17.1 / Bids will be valid until 02 May 2017.
18.1 / The bid security shall be in any of the following amount:
ACCEPTABLE FORMS / AMOUNT
1.  Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank / Two Percent (2%) of the ABC or
Lot 1: Twenty Two Thousand Two Hundred Ten Pesos and 83/100 (PhP22,210.83)
Lot 2: Twelve Thousand Eight Hundred Two Pesos and 38/100 (PhP12,802.38)
Lot 3: Eleven Thousand Five Hundred Fifty Seven Pesos and 58/100 (PhP11,557.58)
2.  Bank draft/guarantee (signed by the appointee) or irrevocable letter of credit (original and machine validated) issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank
3.  Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security. / Five Percent (5%) of the ABC or
Lot 1: Fifty Five Thousand Five Hundred Twenty Seven Pesos and 09/100 (PhP55,527.09)
Lot 2: Thirty Two Thousand Five Pesos and 94/100 (PhP32,005.94)
Lot 3: Twenty Eight Thousand Eight Hundred Ninety Three Pesos and 95/100 (PhP28,893.95)
4.  Any combination of the foregoing. / Proportionate to share of form with respect to total amount of security
5.  Bid-Securing Declaration / Refer to Bidding Form No. 3
18.2 / The bid security shall be valid until 02 May 2017.
20.3 / Each Bidder shall submit one (1) original and three (3) copies of its Eligibility/Technical Component and Financial Component.
21 / The Address for Submission of Bids is:
DUTY FREE PHILIPPINES
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave.
Parañaque City
The deadline for Submission of Bids is on
02 January 2017 at 10:00AM.
24.1 / The place of Bid Opening is
DUTY FREE PHILIPPINES
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave.
Parañaque City
The date and time of Bid opening is on:
02 January 2017 at 10:15AM.
24.2 / No further instructions.
27.1 / No further instructions.
28.3 / All Goods are grouped in lots listed below. Bidders shall have the option of submitting a proposal on any or all lots and evaluation and contract award will be undertaken on a per lot basis. Lots shall not be divided further into sub-lots for the purpose of bidding, evaluation, and contract award.
Lot 1: Security Services for DFPC Cagayan De Oro Store
Lot 2: Security Services for DFPC Palawan Store
Lot 3: Security Services for DFPC Iloilo Store
28.3(b) / Bid modification is not allowed.
28.4 / No further instructions.
29.2(a) / 1.  2015 Income Tax Return (form 1701/1702)
2.  Business Tax Return (forms 2550M and 2550Q) for the last six (6) months (July to December 2016) prior to opening of Bids filed thru Electronic Filing and Payment System (EFPS).
Only tax returns filed and taxes paid through the BIR Electronic Filing and Payment System (EFPS) shall be accepted.
29.2(c) / 1.  Table of Organization and Company Profile with list of Security Management Staff and designation (original).
2.  Location map and photo of Main Office (original).
3.  Affidavit to put up an office/Certificate stating that there is an existing office in the respective location (original).
32.4(g) / No further instructions.

V. Special Conditions of the Contract

GCC Clause /
1.1(g) / The PROCURING ENTITY is Duty Free Philippines Corporation
1.1(i) / The Supplier is ______.
1.1(j) / The Funding Source is:
The Government of the Philippines (GOP) through the 2016 Corporate Budget of Duty Free Philippines Corporation in the amount of :
Lot 1: One Million One Hundred Ten Thousand Five Hundred Forty One Pesos and 70/100 (PhP1,110,541.70)
Lot 2: Six Hundred Forty Thousand One Hundred Eighteen Pesos and 75/100 (PhP640,118.75)
Lot 3: Five Hundred Seventy Seven Thousand Eight Hundred Seventy Eight Pesos and 95/100 (PhP577,878.95)
1.1(k) / The Project Site is :
DUTY FREE PHILIPPINES CORPORATION
Lot 1: Security Services for DFPC Cagayan De Oro Store
Lot 2: Security Services for DFPC Palawan Store
Lot 3: Security Services for DFPC Iloilo Store
5.1 / The PROCURING ENTITY’s address for Notices is:
DUTY FREE PHILIPPINES CORPORATION, EHA Building, Fiestamall, Columbia Complex, Ninoy Aquino Ave., Parañaque City
Bernardine R. Belmonte Flaviano Z. Jamandron, Jr.
OIC – Office of the COO Security Department Manager
Tel. Nos. (632) 879-3668 Tel. Nos. (632) 552 4316
Fax No. (632) 552 4301 Fax No. (632) 879 3524

The Supplier’s address for Notices is:
______
______
______
______
6.2 / Services Rendered and Documents
Delivery of Services shall be made by the SUPPLIER in accordance with the terms specified in Section VI, Schedule of Requirements.
The SUPPLIER shall, at the mid and end of each month, submit the following documents:
1.  Statement of Account.
2.  Attendance Summary (original copy of the semi-monthly summary of daily time records duly certified by the PROCURING ENTITY).
3.  Photocopy of its payroll (immediately preceding payroll period) indicating receipt of payment of salaries and wages due to guards assigned at the PROCURING ENTITY.
4.  Sworn affidavit executed by the agency's finance officer stating the following:
·  Salaries and wages of the guards assigned in the PROCURING ENTITY for the immediately preceding payroll period has already been paid and released in accordance with the latest applicable wage order.
·  SSS, PhilHealth, Pag-ibig, Retirement Benefit and State Insurance Fund remittances are paid for by the SUPPLIER every end of the month in accordance with their latest applicable computation table.
Undertaking of the SUPPLIER
1.  Ensure that all guards assigned to service the PROCURING ENTITY are at all times vigilant, honest, dependable and aware of their security and safety functions to protect the image of the PROCURING ENTITY.
2.  Monitor the assigned guards in the performance of their duties and responsibilities by conducting regular daily inspections and provide periodic security survey/security audit to ensure that the security guards are properly discharging their duties in consonance with the existing and new company policies and procedures, giving due regard to the interest of the PROCURING ENTITY;
3.  Maintain and constantly check the CCTV and Electronic Article Surveillance (EAS) systems and provide an on-call technician in case of malfunction and trouble-shooting at its own account, as applicable. In case the malfunction or damage to the systems is directly attributable to them, they shall cause the repair thereof, at its own account;
4.  Maintain an office in the project location for better feedback and monitoring of performance and competence. For this purpose, the SUPPLIER shall immediately notify the PROCURING ENTITY of any change in the office address;