December 13, 2010
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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
ELSEN– LEONARD - MYERS - TARGOSZ: present
MALIGRANDA – SMITH - absent
Guests: Attorney Mary Gaziano, Kelli Jeffers, Sally Bennett, Todd Stockburger, Todd Weegens, Chad Insko, Lori Schultz, D. Mark Hubbartt, Kathryn Williams, Jennifer Viel, Randy Smith, Dick Medearis, Vivian Gaines, Angie Toot, Dennis Noegel, John Wiegert, Don Elliott, and Michelle Jahr.
The Board accepted the Agenda as written.
A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to accept the minutes of the November 8, 2010, Regular Board Meeting, and the November 29, 2010 and December 4,2010 Public Forum Minutes, as amended, the spelling of Mrs. Targosz, her name was wrong. Change payment to six under the Engineer section c-e., and Public Works e., Landmark Ford is the truck provider. Motion carried on a voice vote.
A motion was made by MR. ELSEN, seconded by MR. LEONARD to approve the following line item transfers:
Transfer Amount / From Fund / Fund ID / To Fund / Fund ID$1,000.00 / 15-46-850 / (MFT Road Project) / 15-46-502 / (Engineering-MFT)
$2,288.00 / 01-41-832 / (Contingency) / 01-41-530 / (Professional Fees/Misc)
$3,000.00 / 21-43-533 / (Legal) / 21-43-523 / (Veh 105)
$300.00 / 21-43-533 / (Legal) / 21-43-660 / (Printing)
Motion carried on a unanimous roll call vote of those present.
A motion was made by MR. LEONARD, seconded by MR. ELSEN to pay the bills over $5,000 to Gill’s Freeport Disposal, Elliott & Company and Attorney Mary Gaziano. Motion carried on a unanimous roll call vote of those present.
A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to pay the bills under $5,000 as presented. Motion carried on a unanimous roll call vote of those present.
The Treasurer’s Report has been placed on file for audit. Mr. Elsen noted the Department Heads are doing great jobs staying under budget. State of Illinois is five months behind on paying income tax to the Village.
December 13, 2010
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PUBLIC COMMENT
No one signed up to speak.
COMMITTEE/DEPARTMENT REPORTS/REQUESTS
A. PUBLIC WORKS
a. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to adopt Ordinance 2010-12 Ordinance Authorizing Sale of Surplus Personal Property (Public Works Department Trucks).
Motion carried on a unanimous roll call vote of those present.
b. The rate study will be discussed at the next committee meeting.
c. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to
approve for payment the 2010 MFT Road Project: AC Pavement
Striping Company $9,991.79 for striping and $14,580.00 for crack routing and filling. Motion carried on the following roll call vote:
Targosz – Elsen – Leonard – yes - Myers- No
Smith – Maligranda – absent
A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to adopt a supplemental resolution to increase the cost of the project by $4,571.79 from the original $20,000. Motion carried on the following roll call vote: Targosz – Elsen – Leonard – Yes- Myers – No Maligranda – Smith - absent
d.-e. The controller failed on the Greenlee lift station, requiring
emergency repairs.
A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to
Authorize amendment of the IGA with RRWRD to add the repair to
the Greenlee lift station plus the repair cost up to $10,000 from line
51-44-542. Motion carried on a unanimous roll call vote of those
present.
B. VILLAGE ENGINEER
a. Responses to the LMI Survey are coming in slowly. The CDAP grant
application is due in February 2011.
December 13, 2010
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b. The 2010 MFT Project was completed earlier.
c.-e. The RRWRD IGA, the Water System Study, and Unified Development
Ordinance remain open and in progress.
Fehr-Graham is preparing for the Clean Water Inspections.
D. FINANCE COMMITTEE
c. Don Elliott and Michelle Jahr discussed the Audit Report and
Management Letter. The report and letter are referred to the
Finance Committee for review.
C. VILLAGE ATTORNEY
a. A motion was made by MR. ELSEN, seconded by MR. LEONARD to
adopt Ordinance 2010-08 An Ordinance Levying Taxes for all Corporate Purposes for the Village Of Winnebago, Illinois, for the Fiscal Year Beginning May 1, 2010, and Ending April 30, 2011.
Motion carried on a unanimous roll call vote of those present.
b. The surplus equipment in the Police Department is being reviewed for
sale. It will be very important that the hard drives of all computers be cleared of all information and vouched to be clear.
D. FINANCE COMMITTEE
a. The current budget is being met by the Department Heads or in
some cases they are coming in under budget.
b. The Department Heads are working on their budgets for the eight
months of 2011.
c.-d. These were covered earlier.
e. Annual insurance bids remain open.
f. The rate survey is open.
g. Possible revenue sources would be a sales tax increase (which
requires a referendum) or a utility tax on electricity or gas.
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E. POLICE COMMITTEE
a. The squad has been repaired and is back in service.
b. The Police Department will continue to enforce the Snow Parking
Ordinance.
F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY
TEAM/SENIOR BUS TASK FORCE/WIPC
G. ADMINISTRATION TEAM/CLERK
a. It is hoped the final version of the Personnel Manual will be ready
for a vote at the January Meeting.
b. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to
give Mrs. Frew a $.50 per hour raise retroactive to the pay date
closest to November 10, which began November 14, 2010, as she
has successfully completed her probationary period. Motion carried
on a unanimous roll call vote of those present.
H. PRESIDENT
a. There were two Public Forums on the Burning Ordinance where good
discussion took place. The matter is referred to the Community
Development Committee for review and recommendations. Public
Works was asked to look into the possibility of renting or
purchasing a leaf vacuum. It was requested that we enforce the
current Ordinance where it is illegal to burn on public property.
b. Addition of a new Zoning Category remains open.
c. The Meridian Pointe Land remains open.
d. It was suggested the Department Heads meet, possibly monthly,
to keep the communication line open and to know what each
department is doing.
e. There will be a Holiday luncheon for employees and Trustees, Friday
December 17, 2010 at noon.
The School District is looking at possibly adding Geo-Thermal for the
Middle School. It will be very important that the Village be involved
in the testing and implementation as it could compromise our water
system.
December 13, 2010
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The School District is also looking at possibly closing the Seward
School, to help with their money issues. There is a meeting
December 20, 2010 to discuss the issue.
Upcoming Meetings:
Public Works Committee - January 5, 2011 at 6:30 p.m.
Police Committee - December 22, 2010 at 6:30 p.m.
Finance Committee - January 3, 2011 at 6:30 p.m.
Community Development - January 3, 2011 at 5:30 p.m.
NEW BUSINESS
Thank you to Attorney Gaziano for the delicious treats brought to
the meeting.
A motion was made by MR. LEONARD, seconded by MR. MYERS to
adjourn at 8:40 p.m. Motion carried on a voice vote.
______
Sally Jo Huggins, Village Clerk
Minutes Approved January 10, 2011