Ogeechee Tech Alumni Association

Board Meeting

February 25, 2013

MINUTES

Members Present: Alvie Coes, Alex Crumpton, LeAnne Robinson, Ethan Causey and Karen Mobley

Absent: Callie D’Angelo and Kenneth Friend

Call to Order: Karen Mobley called the meeting to order at 6:00 p.m.

Approval of Minutes: Upon a motion made by A. Coes, seconded by L. Robinson; the minutes of the January 28, 2013 meeting were approved as submitted.

Financial Report:

The revised budget as presented below was reviewed and accepted.

Revenues
Current Balance / $5,971.34
Projected Graduation Fees FY2013 / $3,000.00
Total Revenues FY2011 / $8,971.34
Operating Expense / Budget / Expenditures / Balance
Printing/Supplies/Operating / $500.00 / $500.00
Marketing and Communications / $1,000.00 / $1,000.00
Certification Courses / $210.00 / $210.00
Meetings / $0.00 / $0.00
Graduation / $1,500.00 / $1,500.00
Alumni Events / $3,000.00 / $3,000.00
TOTALS / $6,210.00 / $0.00 / $8,971.34
% Spent & Remaining / 0.00%

Old Business:

·  Alumni merchandise/apparel –

o  Men’s and women’s polo style shirts in red and charcoal gray have been ordered and will be available for sale in the OTC bookstore within a few weeks. Samples of the shirts were on hand. An e-mail blast will be sent out to the alumni group notifying them that alumni apparel is now available for purchase through the OTC bookstore. It will also be posted on the Alumni webpage.

·  Car Decals –

o  Car decals for new members have been ordered and received. Karen distributed a car decal to each member present. The car decals will be mailed to new members along with a welcome letter and membership card.

·  Diploma Frames & Class Rings –

o  Diploma frames have been ordered and will be available for sale in the bookstore in a few weeks. Two styles of diploma frames were ordered. A single frame for the diploma only and a double frame with an etching of OTC at the top and a place for the diploma below. The frames will sell for $149.99 and $199.99 respectively. The 10% Alumni discount can be used to purchase the frames. Class rings are now available for purchase through Herff Jones. A Herff Jones representative was on hand for the Graduation Gala that took place today with order forms. An e-mail blast will be sent to the alumni group making them aware of the diploma frames and class rings. It will also be posted on the Alumni webpage.

·  Establishing a Board of Directors –

o  In Progress. Ms. Mobley welcomed Ethan Causey, student representative, and Alvie Coes, III as new Board members to the meeting this month. We are still looking for new Board members. If you know of an alumnus that would like to be involved, please make a recommendation to Ms. Mobley.

·  Affinity Groups –

o  We will attempt to form Affinity Groups during the annual Graduate/Alumni Reception on May 15. The Alumni Association will facilitate meetings and/or networking events for the groups, but will not use association funds. The idea is to encourage alumni of the same program of study or area of study (i.e. Health Sciences, Industrial Sciences, Business programs, etc.) to connect and network with each other.

·  iGot Campaign –

o  The annual iGot (I Gave to Ogeechee Tech) fundraising campaign will be held on March 12. The Alumni Association will solicit donations from the membership through an e-mail blast and letters to those who do not have a current e-mail address on file.

·  Alumni Events –

o  The 1st Annual Graduate/Alumni Reception has been scheduled for May 15, 6:00 – 9:00 p.m. at Chops on Main. The reception is for current students who will be participating in the Graduation Ceremony on May 16 and Alumni Association members. Spouses and/or guests will not be permitted. The cost of the event will be split between the Alumni Association and Student Leadership Council.

New Business:

·  Graduation Reception – May 15, 2013

o  The Walnut Room at Chops on Main has been reserved for the event. Hors d’oeuvres and non-alcoholic beverages will be provided. There is no cost for current graduates and alumni association members to attend. Maximum capacity is 100. Save the Date cards were distributed to students who attended the Graduation Gala today. An e-mail invitation will be sent to those who are participating in the graduation ceremony and alumni association members.

·  Alumni Newsletter & E-mail Correspondence –

o  An alumni newsletter was distributed in February to Alumni Association members via e-mail. It is also posted on the alumni webpage. Newsletters and periodic e-mail notifications will be sent to alumni association members to keep members informed about what is happening at OTC and with the Alumni Association.

·  Alumni Association Fundraiser –

o  A possible Alumni Association Fundraiser was discussed. This would be separate from the annual iGot campaign. Funds raised would go directly to the Alumni Association. One option is to have a Casino Night fundraiser. This will be discussed further at the next meeting along with other possible fundraisers.

Announcements:

·  FREE CPR Classes for Alumni

o  February 28; 5:30 – 8:30 p.m.; room 847 OSB

·  Annual Career Fair – April 17; 9:00 – 12:00; OTC Conference Center

·  Graduation May 16, 2013

Next Meeting: March 25, 2013, 6:00 p.m.

Adjourn: There being no further business to discuss at this time; the meet was adjourned at 7:00 p.m.