Rev. No.:01 Dt: 09-15-2014
Effective Dt : 10-15-2014
Page: 1
CONTENTS
SL.NO. / DESCRIPTION / PAGE NO.1 / Information & Instructions for completing an Application Form
2 / Application Form
Information & Instructions for completing an Application Form
1. Application shall be made in the prescribed form UFA 151 only. Separate application form shall be submitted for each discipline of testing. The application shall consist of the following:
· Three copies of completed application form
· Two copies of laboratory Quality Manual
· Prescribed application fees
· Copy of UFA-131 duly signed.
Incomplete application and insufficient number of copies submitted may lead to rejection of application. In case the space provided is insufficient, please use additional pages clearly indicating to which section they relate to.
2. The applicant laboratory shall undertake to carry out its testing activities in such a way as to meet the requirement of ISO/IEC 17025: 2005, additional requirements of UFA and the regulatory authorities, as applicable at all times.
3. Applicant laboratories are advised to ensure that the latest versions of UFA documents are available with them.
4. The application fee and other necessary charges related to accreditation process will be applicable as per the details given below:
Financial YearApplication Fee (non-refundable, to be paid along with the application) / Testing Laboratories (other than Forensic laboratories):
Upto 2 product groups per discipline of testing (eg. Metals & alloys, Food & agricultural products, Drugs & pharmaceuticals, Textiles etc.) / ……….
(Rs) / ………
(Rs)
……… / ………
For each additional product group in each discipline of testing / ……… / ………
Forensic Laboratories (covering all sub-discipline): / ……… / ………
Enhancement of Scope (apart from the scheduled re-assessment) / Testing Laboratories
Any extension in the existing accredited scope per group per discipline (except forensic laboratory) / ………/ group / ………/ group
For each additional product group in each discipline of testing / ……… / ………
For any change in scope of forensic laboratory / ……… / ………
Addition of Testing Discipline / a. Testing laboratories except Forensic Laboratories ( Upto 2 product groups per discipline of testing) / ……… / ………
b. For each additional product group in each discipline of testing / ……… / ………
c. Forensic Laboratories (covering all sub- discipline)
Forensic Laboratories
Any extension in the existing accredited scope / ……… / ………
Change in Name of Laboratory or Premises / Any change in the name of the laboratory or address leading to issue of new accreditation certificate with scope / ………/ discipline / ………/ discipline
Any Change in Authorized signatory / Any addition of authorized signatory(s) apart from the scheduled assessment / ………/ request / / request
Overhead Charges / For each assessment (including Desktop surveillance) irrespective of number of disciplines / ……… / ………
Annual Accreditation Fee / Testing Laboratories
(per discipline): / ……… / ………
(per year from the date of accreditation)
Forensic Laboratories
(covering all sub- discipline): / ……… / ………
Assessment Charges
(payable after the completion of assessment visit to the laboratory) / Comprising of / -
-
- / Travel, Boarding, Lodging
Honorarium for UFA Assessors
Overhead Charges
Travel, Boarding and Lodging expenditure / Travel to be made by Air in economy class (Apex fare) or by train in 2nd AC Class or by AC Bus.
The laboratory shall provide the tickets as per above entitlement. If the laboratory is not able to provide the tickets, UFA will reimburse the expenses incurred by the assessors as per above entitlement, on production of ticket/ receipt/ boarding pass and consecutively the incurred expenses (on actuals) shall be paid by the laboratory to UFA based on the invoice. If the journey is made by own car, the re-imbursement will be restricted to 2nd AC class fare by train.
The laboratory shall also make arrangements for boarding & lodging for the Assessment team. A single occupancy AC accommodation may be provided for each Assessor/ Observer in a reasonably good hotel/ guesthouse and arrangement for local transportation from temporary residence to the laboratory site and airport/ railway station/ bus stand.
Note: 1. Payments shall be made in demand draft/ at par cheques in favor of UFA payable at New Delhi.
2. In addition to the above mentioned fee, service tax @ 12.36 % (Existing / as applicable) to be paid along with the charges / fees
5. Laboratories are advised to familiarize themselves with UFA 100 ‘General Information Brochure’, UFA 216 ‘Procedures for Dealing with Adverse Decisions’ and UFA 131 ‘Terms and Conditions for Obtaining and Maintaining Accreditation’ before filling up this form.
6. The applicant laboratory shall provide photocopies of appropriate document in support of the legal identity claimed (eg. Registration Certificate under Companies Act, approval from local or regulatory bodies, etc.)
7. The applicant laboratory shall intimate UFA about any change in the information provided in this application such as scope applied for accreditation, personnel, location etc. within 15 days from the date of changes.
8. UFA expects applicant laboratories that are to be accredited to follow the test methods as mentioned in the current National or International standards and as stipulated by regulatory bodies. Where such methods do not exist, other validated methods are acceptable. In case laboratory uses in-house validated methods the validation data should be submitted along with the application.
9. The applicant laboratories must participate satisfactorily in the Proficiency Testing program conducted by UFA/ APLAC or any other national or international accredited/ recognized PT provider. In cases, where formal accredited /recognized PT programmes are not available, the laboratory will either initiate Inter laboratory comparison or participate in Appropriate ILC programme conducted by accredited /reputed laboratory. The minimum stipulated participation is one type of test per discipline prior to grant of accreditation. The satisfactory performance shall be defined in term of z score. For unsatisfactory performance, the laboratory shall take corrective action and inform UFA.
10. The laboratory shall also inform UFA in advance about any reservation with valid reason regarding appointment of Lead Assessor/ Assessor for the assessment.
11. The applicant laboratory shall be given due notice of any intended changes relating to UFA accreditation criteria and will also be given such time, as in the opinion of UFA is reasonable to carry out the necessary changes to its policies/practices & procedure(s). The laboratory shall inform UFA when such changes have been completed.
12. The application must be filled up carefully to provide required information in such a manner that further correspondence for seeking clarifications are not required. Particularly the scope of accreditation (para 2.2) shall be complete to indicate unambiguously:
a. group of products, materials or items tested
b. specific tests or types of tests performed
c. specification, standard (method) or technique used with year of publication
d. range of testing/ limit of detection for each test (as applicable)
e. uncertainty of measurement (MU) for each test (wherever applicable) at a confidence probability of 95%
13. The details of laboratory locations and the tests which the laboratory intends to cover vide UFA accreditation must be listed clearly. The tests those are performed at site should be clearly identified in the scope of accreditation.
Note: Laboratory operates from different locations in the same city may apply for UFA accreditation as a single laboratory. The details of each location shall be explicitly mentioned in 1.1 of application form. In events where the laboratory operates from different city/ state, each laboratory shall be applied separately for accreditation.
14. The laboratory shall submit UFA 131 duly signed by the Chief Executive or his/her Authorized Representative to UFA Secretariat along with this application form. By signing UFA 131 the laboratory agrees to comply at all times with Terms and Conditions of UFA.
15. The laboratory shall offer the UFA or its representative cooperation in:
a. undertaking any check to verify testing capability of the laboratory.
b. the laboratory shall unambiguously provide names of all authorized signatories who are responsible for authenticity and issue of test certificates and reports.
c. offering access to relevant areas of the laboratory for witnessing the test being performed.
d. examination of all relevant documentation and records.
e. interaction with all relevant personnel.
16. The laboratory shall take all necessary actions and discharge all non- conformities raised during the assessment within a maximum time of two months. The same shall be verified to the satisfaction of UFA. The final decision on accreditation shall rest with UFA.
17. The application shall be kept confidential by UFA and information obtained during the processing of application, assessment visit and grant of accreditation shall be safeguarded and dealt with impartiality. The procedure for processing of application for accreditation is given in UFA 100.