RVU Compliance Calendar: 2017

RVU Compliance Calendar: 2017

Month / Regulation
Name / Regulation / Due Date / Recipient / Who Reports and Distribution Method
January or July / Foreign Sources and Gifts over $250,000 (Any country other than the United States) / HEA, Title 1-B Sec. 117; FSA Handbook Volume 2, Chapter 6 / January 31 or July 31 (from the most recent event triggering the report) / FSA University Participation, Dept. of Education / Office of Finance
Report to:
www.eligcert.ed.gov
February / IPEDS (Integrated Postsecondary Education Data System) Surveys / HEA, Title 1-C, Section 131 – 132
Student financial aid; graduation rates; 200% graduation rates; admissions. / Exact dates may change annually. / NCES (National Center for Education Statistics) / Dr. Williams – Office of Institutional Effectiveness
https://surveys.nces.
ed.gov/ipeds/
March / Exit Counseling / HEA Sec. 485 (b)(1)(A); 34 CFR 668.42; 34 CFR 685.304 (b); 34 CFR 674.42 (b); 34 CFR 682.604 (g); FSA Handbook, Volume 2, Chapter 6 / March 15 / Loan Borrower / Student Financial Services
Website, electronic media, publications, or mailings
April / IPEDS (Integrated Postsecondary Education Data System) Surveys / HEA, Title 1-C, Section 131 – 132
Fall enrollment; finance; HR; academic libraries. / Exact dates may change annually. / NCES (National Center for Education Statistics) / Dr. Williams – Office of Institutional Effectiveness
https://surveys.nces.
ed.gov/ipeds/
May / Voter Registration Forms / HEA Sec. 487 (a)(23) / 120 days before deadline to register to vote / Enrolled Students / Office of
Student Affairs
Email or regular mail
Bloodborne Pathogens and HIPAA / OSHA Standard 29 CFR 1910.01030
HIPAA Law / May 31st / OMS III & IV / Compliance Office
Email Notification; CITI Program Online Training
June / State Authorization Review / Chapter 34, § 600.9(c) / Varies by State/SARA – Usually Annual / n/a / Compliance Office
Websites, Email, SARA
July / Completion, Graduation and Transfer-out Rates / HEA Sec. 485 (a)(4); HEA Sec. 485 (a)(7); 34 CFR 668.41 (a)-(d); 34 CFR 668.45; 34 CFR 668.8 (b)(1)(ii);
FSA Handbook Volume 2, chapter 6 / July 1 / Enrolled and Prospective Students / Registrar & Dr. Williams
Website, electronic media, publications, or mailings
August / Bloodborne Pathogens and
HIPAA / OSHA Standard 29 CFR 1910.01030 / Aug. 1 Notification. Complete by Aug. 20th / OMS I & II / Compliance Office
Handouts; email (online CITI course)
August / Title IX Awareness / DOJ 20 U.S.C. A∮1681 ET.SEQ. Reg. 66092 / July 31st for First Year Stu. / OMS I, MSBS, PA / Title IX Coord. In-Person Training at Orientation
Month / Regulation
Name / Regulation / Due Date / Recipient / Who Reports and Distribution Method
August / Copyright Infringement Policies and Sanctions / HEA Sec. 485 (a)(1)(P); 34 CFR 668.43 (a)(10); FSA Handbook Volume 2, Chapter 6 / Annually / Enrolled and Prospective Students / Compliance Office
Website, electronic media, publications, or mailings
August / Title IX Awareness / DOJ 20 U.S.C. A∮1681 ET.SEQ. Reg. 66092 / August 31st / All RVU Students and Employees / Title IX Coordinator
Online Training by 3rd Millennium Classroom
August / *Consumer Information / 34 CFR 668.41 (a)-(d), 34 CFR 668.42, 34 CFR 668.43 / Annually / Enrolled and Prospective Students / Student Financial Serv. Website, electronic media, publications, or mailings
Septemb. / OSHA/HIPAA Refresher for Faculty / Bloodborne Pathogens and HIPPA and Exposure Control Plan / Annually / All Full-time, Campus-Based Faculty / Compliance Office
Email Notification CITI Program Online Course
October / Campus Safety and Security Survey / HEA Sec. 485 (f); 34 CFR 668.46; FSA Handbook Volume 2 Chapter 6 / Oct. 1st / Department of Education;
All RVU Students and Employees / Safety & Security Office
https://surveys.ope.ed.gov/security
Notice of report mailed or delivered to each enrolled student and employee or made available on an Internet or Intranet website
October / Campus Safety and Security Report / CLERY Act.
Fire Safety Survey / HEA Sec. 485 (a)(1)(T); 34 CFR 668.49;
FSA Handbook
Volume 2 Chapter 6 / Oct. 1st / Department of Education;
All RVU Students and Employees / Safety & Security Office
https://surveys.ope.ed.gov/security
Notice of report mailed or delivered to each enrolled student and employee or made available on an Internet or Intranet website
October / IPEDS / HEA, Title 1-C, Section 131 – 132 / Exact dates may change annually / NCES (National Center for Education Statistics) / Dr. Williams – Office of Institu. Effectiveness
https://surveys.nces.
ed.gov/ipeds/
October / Entrance Counseling;
Federal Loans / HEA Sec. 485 (l); 34 CFR 685.304 (a); 34 CFR 682.604 (f); FSA Handbook Volume 2, Chapter 6 / Prior to First Disbursement / Loan Borrower / Student Financial Serv.
Website, electronic media, publications, or mailings
Nov. / Review of the Drug and Alcohol Abuse Prevention Program / HEA Sec. 120; 34 CFR 86; FSA Handbook Volume 2, Chapter 6 / Throughout the Month / All RVU Students and Employees / Safety/Security & Compliance Office
Website, electronic media, publications, or mailings
Nov. / FERPA -Privacy of Student Records—Family Educational Rights and Privacy Act / HEA Sec 485 (a)(1); 34 CFR 668.41 (c); 34 CFR Part 99; FSA Handbook
Volume 2, Chapters 6 and 7 / Annually / Enrolled Students / Student Affairs Office
Website, electronic media, publications, or mailings
Dec. / Audits / HEA Sec. 487 (c); 34 CFR 668.23; FSA Handbook Volume 2, 4 / Six months after the end of fiscal year / Federal Gov. Student Aid / eZ-Audit
https://ezaudit.ed.gov

*Consumer Information includes the Following:

General Institutional Information: Contains information about 1) ADA accessibility for students and employees; 2) copyright infringement; 3) peer to peer file sharing; 4) federal protection rights for an individual’s privacy of certain records including FERPA; 5) complaint resolution; 6) official withdraw requirements; 7) retaking coursework and refund policies; 8) specific data for college comparison including cost of attendance, educational programs, accreditation, course descriptions, degree requirements, and transfer of credit policies; 9) text book information; and 10) student responsibilities.

Health and Safety Information and Policies: Contains information to ensure the health and safety of the campus community and includes 1) drug and alcohol abuse prevention program; 2) reporting required by the campus security department; 3) sexual misconduct policy; 4) information for crime victims about disciplinary proceedings; and 5) vaccination policy.

Student Financial Assistance: Contains basic financial aid information including 1) assistance available from federal, state, local and institutional programs, and procedures to apply; 2) eligibility requirements for financial aid; 3) how financial aid is disbursed; 4) federal student financial aid penalties for drug law violations; 5) satisfactory academic progress (SAP) and return of title IV (R2T4) policies for financial aid students; 6) student loan information and exit loan counseling for student borrowers; 7) title IV funds for study abroad; and 8) rights and responsibilities of title IV recipients.

Student Outcomes: Contains information 1) required by the Student Right-to-Know Act including student body diversity statistics and graduation rates; and 2) gainful employment disclosures.

Other Disclosures: Contains information for obtaining a Colorado voter registration form and RVU’s observance of Constitution Day every Sept. 17.

Disclosures that RVU is exempt from providing because we do not offer programs or on-campus housing: These requirements include the 1) comprehensive transition and postsecondary program; 2) fire safety policies, fire statistics and fire log; 3) missing person procedures; 4) teacher preparation program report; 5) types of graduate and professional education in which the school’s graduates enroll; 6) athletic program student participation rates and financial support data; 7) distance education disclosures; and 8) information on federal work study.