Auxiliary Oversight Committee

AGENDA

November 12, 2014

Members Present:Shari Shuman, Jay Coleman, Mauricio Gonzalez, Joe Turner

Support Staff Present:Scott Bennett, Anne Hoover, Everett Malcolm, Christine Malek,

Mike McGuire, Kathy Ritter, Vince Smyth, Valerie Stevenson,

Dawn Knipe, Wendi Zongker, Megan Kuehner

Guests Present:Chad Learch, Meghan Hull, Dan Richard, Tim Robinson,

Brandon Thigpen

  1. Administration & Finance – Herbert University Center

-Vince Smyth presented a request for additional budget authority for the Herbert University Center to assist in replacing R25 with EMS Campus as the scheduling system for classrooms at a cost of $49,000.

-Jay Coleman made a motion to approve the additional budget authority of $49,000 to cover the cost of EMS Scheduling. This was seconded by Joe Turner and approved by the committee.

  1. Academic Affairs – FLOWHE

-Dan Richard presented a request to establish a new auxiliary account to assist in paying for meeting expenses throughout the year.

-Jay Coleman made a motion to approve the establishment of a new auxiliary for FLOWHE. The motion was seconded by Joe Turner and approved by the committee.

  1. Academic Affairs – Enrollment Services

-Chad Learch presented a request for a New Student Orientation Fee of $60 which would be charged to all new freshmen participating in overnight orientation. The $60 would cover food, housing, staffing and program costs.

-Mauricio Gonzalez made a motion to approve the new fee of $60 for New Student Orientation overnight programs. Jay Coleman seconded the motion and the motion was approved by the committee.

  1. Student Affairs – Student Government

-Mike McGuire presented a request to use a portion of the Student Union Construction Fee to install a glass door storefront for the Spinnaker Media Office. The cost will be $8186.60. This will create a secure space for the Spinnaker Media suite.

-Mauricio Gonzalez made a motion to approve the use of $8186.60 to install a glass door storefront for the Spinnaker Media Office. Jay Coleman seconded the motion and the motion was approved by the committee.

  1. Student Affairs – Student Government

-Mike McGuire presented a request to use a portion of the SG Activity and Service Fee for future initiatives. In addition, update the fund balance, update ticket revenue and update the reserves.

-Joe Turner made a motion to approve the use of the SG Activity and Service Fee fund balance as requested. Jay Coleman seconded the motion and the motion was approved.

  1. Student Affairs - ELP

-Tim Robinson presented a request to establish a new auxiliary fund for the International Center to house ELP revenue designated for International Initiatives. Five orgs (one for each college) will be set up under this fund and will be managed by each college.

-Mauricio Gonzalez made a motion to approve the establishment of a new auxiliary fund to house the ELP revenue designated for International Initiatives. Jay Coleman seconded the motion and the motion was approved by the committee.

  1. Administration & Finance – Chartwells Meal Plans

-Vince Smyth presented a request to establish a late fee of $100 for the Chartwells meal plans. Beginning with the spring term, the University will sell the meal plans directly and will then pay Chartwells. Students will save sales tax with the new process and will also show on the student account. To be consistent with Housing and other payments due to the University, a late fee is requested.

-Jay Coleman made a motion to approve the establishment of a $100 late fee for Chartwells meal plans. The motion was seconded by Mauricio Gonzalez and approved by the committee.