NHS GRAMPIAN

Minute of the eHealth Committee

held on Friday 18th February 2011at 10.00am

in the Seminar Room, Summerfield House

Present:

Councillor Kate Dean (Chair)

Dr Steven Baguley, Clinical Director, eHealth

Mr Richard Carey, Chief Executive, NHS Grampian

Mrs Alison Hawkins, General Manager, eHealth

Mrs Linda Juroszek, Area Clinical Forum representative

Dr Izhar Khan, Chair, Consultant Sub Committee

Dr Pauline Strachan, Chief Operating Officer

In Attendance:

Mrs Hazel Drummond, Personal Assistant

Mr Austen Kite, Laboratories Computer Manager (deputising for Dr Simpson)

Item / Subject / Action
1. / Apologies
Dr Roelf Dijkhuizen, Medical Director
Mr Sandy Dustan, Acting General Manager, Aberdeenshire CHP
Dr John Reid, Chairman, GP Sub Committee
Dr Olive Robb, Radiologist
Dr W G Simpson, Consultant, Clinical Biochemistry
2. / Minute of previous meeting held on 19th November 2010
The minute of the meeting held on 19th November 2010 was agreed as an accurate record of discussion.
3. / Matters Arising from meeting held on 19th November 2010
3.1 / Development of Order Sets
Order sets for investigative procedures were under development and would be widely circulated once the draft protocols were complete. This dovetailed with the Order Comms process and would be trialled in May. Order Comms was already in place for GPs and Laboratories. The Committee noted this very positive development.
3.2 / Theatres – Radiology Viewing Monitors
It was confirmed that the installation of radiology viewing monitors had been completed.
3.3 / Picture Archiving Computer Systems (PACS)
It had been agreed with National Services Scotland that once the installation of Citrix to support the Carestream system had been completed to our specification, responsibility for ongoing support would pass to NHS Grampian IT Service.
3.4 / Outsourcing of films – Elgin
It was hoped to appoint to the vacant Radiologist position in Elgin in the near future. In the meantime, outsourcing of radiology reporting was seen as a “backstop” to avoid a backlog building up. This outsourcing was quality assured by the Radiologists and would cease with the appointment of the new member of staff.
It was anticipated that the Elgin films would be available on PCAS from April 2012 and an update on this position would be given at next meeting. Mrs Hawkins agreed to check the flow of the Elgin PACS to ensure that they could be viewed over the whole of NHSG. It was confirmed that the PACS Group would take forward the Business Case for Community Hospitals. / AH
AH
4. / Patient Management System
During the weekend of 12th/13th February, the Patient Management System (PMS) had gone “live” in the biggest migration of electronic data in NHSG. The transfer from PAS to PMS had gone really well although, inevitably, a number of issues emerged and a multidisciplinary team was in place to address these. It was anticipated that the outstanding issues in both Dr Gray’s Hospital and the Royal Aberdeen Children’s Hospitalwould be fixed by the end of today but that ARI and Woodend would take almost three weeks to review, check and correct. This would involve a joint approach between IT and Outpatients with identified funding to support the work required.
The Committee recorded grateful thanks and congratulations to MrsHawkins and her team for the massive amount of hard work on the mammoth task they had faced before, during and after the introduction of PMS.
5. / IT Systems Update
The key focus was on PMS at present but most of the other projects continued to progress as planned.
The Committee noted the report.
6. / eHealth Committee Role and Remit
The eHealth Committee Constitution had been updated to include the Chief Operating Officer in the membership and to reflect the change in the reporting line to the Performance Governance Committee instead of the NHSG Board.
The above changes were approved by the Committee and the Constitution would now be submitted to the Operational Management Team for noting. / AH
7. / Report to the Performance Governance Committee
The report to the Performance Governance Committee would include:-
  • PMS
  • Order sets under development
  • New concepts
Ordered 50 bar code scanners as pilot for out patient services toestablish their benefit
Kiosks (patient self check in) in clinic reception areas
8. / AOCB
8.1 / National eHealth Strategy
It was agreed that an invitation would be extended to the national eHealth Lead, Paul Rhodes/colleague, to give a presentation on the new National eHealth Strategy at the next meeting of the Committee / AH
8.2 / Wireless LAN in ARI
A communication would be prepared to inform the location of the Wireless LAN in ARI together withdetails of how to log on to this network. / AH
9. / Date of Next Meeting
13th May 2011from 10am-12 noon in the Seminar Room, Summerfield House (ASM 29th April at 9am in Roelf Dijkhuizen’s office)
Future Meeting Dates
(all from 10am-12 noon in the Seminar Room, Summerfield House)
19th Aug 2011 (ASM 5th Aug at 9am in Roelf Dijkhuizen’s office)
11th Nov 2011 (ASM 28th Oct at 9am in Roelf Dijkhuizen’s office)

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