Four Oaks Condominium Association, Inc.

Bedminster, NJ 07921

Monthly Meeting

Hills Village North Association Clubhouse

February 4, 2015

Call to Order

The Monthly Meeting was called to order by President Carol Guttschall at 6:00 p.m.

In Attendance

Carol Guttschall, President/Treasurer Pat D’Italia, Trustee

Jean Kuhn, Secretary Valerie Whyte, Community Manager

Kathleen Gibbs, Trustee Mary Culver, Minutes Taker

Marie Mirra, CPA, Mirra & Associates

Absent

Lynne Hoge, Assistant Treasurer

Approval of Minutes

·  A motion to approve the Minutes of the November 5, 2014 meeting was made by Jean, seconded by Kathy, all in favor.

Marie Mirra presented the audit and recommended adjustments will be made.

Administrative

·  Election will be in April. Carol and Lynne are scheduled for re-election. Valerie will send a Call to Candidates in time for the election in April.

Legal

·  Motion to accept Legal Agreement renewal with an increase in late fees pertaining to collections to $220.00/hour and attorney fees remaining the same at $275.00/hour made by Kathy, seconded by Pat, all in favor.

·  Collection Report – reviewed by the Board.

Financial

·  Audit reviewed.

·  Purchased another $50,000.00 CD.

·  Received municipal reimbursement 2014 4th quarter street lighting check in the amount of $1,416.35.

·  One closing – 33 Four Oaks.

Building & Grounds

·  Ray England from High Tech will be in attendance at the March meeting to address the Board and homeowners. The Board has asked High Tech to draw a plan of appropriate plants for every single unit. If a homeowner would like to have those plants put in, they must use High Tech and pay for it themselves. The policy and list will be presented at the March meeting.

·  Patios/Grills – based on the Fire Code insisting grills be 5 feet away from the building, the Board discussed allowing homeowners, via a PMF, to put pavers in according to architectural standards. This item will be tabled until the Spring.

·  Roof replacement – Motion to approve the roof replacement by Anthony Guiliano Contracting in the amount of $38,000.00 plus permit cost of $1,180.00 at 37 – 47 Heatherwood made by Jean, seconded by Pat, all in favor.

·  Decks – Rezkom will be in attendance at the March meeting to address the Board and homeowners. They will be bringing samples of deck material.

·  Valerie will send another garage door replacement letter in the Spring.

Adjournment

Jean motioned to adjourn the Monthly Meeting at 7:48 p.m., Pat seconded, all in favor.

Next meeting is scheduled for March 4, 2015 at 6:00 p.m.

Respectfully submitted,

Mary Culver

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