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Ganesh Valappil

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TOTAL YEARS OF EXPERIENCE in Engineering/Const/Consultant:+15 YEARS

Mobile UAE #: 00971504272092

E-mail:;

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EDUCATIONAL QUALIFICATION

  • University Degree (MA & BA :Graduation) Calicut University, Kerala, India
  • Computer Diploma, BA in Administration and Office Management

PREFACE

-Good Command over English

-Dedicated, co-operative, pro-active, team leader and right attitude towards work

-Disciplined, sincere and having strong sense of responsibility.

- Co-ordination and interaction skills. Excellent in customer service

  • D.C.A (Diploma in Computer Application)
  • Computer knowledge: MS Office packages (MS Excel, MS Word, MS Access, etc…)
  • Operating System Win 98, windows 2000 & Windows XP Professional.
  • EDMS (Electronic Document Management System)
  • Documentum / Petrocet /Webtop, dockloader & Citrix
  • LANGUAGES KNOWN

English, Hindi, Malayalam

SUMMARY OF EXPERIENCE

Employer

Present Employer

i)CVTech Engineering Consultants, Dubai, UAE

Position Held : Lead Document Controller & Project Coordinator

Project: Azizi Hotels & Residence Building, Al Furjan, Dubai

ii)PETROFAC O&G International – Petrofac Training Services),

Period – January 2013 to January 2016, Location – West Qurna1, Basra, Iraq.

Worked in West Qurna1, Iraq, Basra, for SOC-Exxon as Trainer Document Control

system forLocal Iraq Govt. Oil company (South Oil Company) staffs and as a

Document control Manager cum project co-ordinator

(DC Trainer :Training local staff in Documentcontrol specialisation)

CORE COMPETENCIES
CHARACTER COMPETENCIES
FUNCTIONAL COMPETENCIES
Skills & Capabilities:
(Self-Assessment) / iii)PETROFAC International (EPC Division),Sharjah, UAE. (Oil & Gas Company)
Period – 2009 to 2012
Position Held :Lead & Supervisor Document Controller
iv)CV Tech Architecture & Design Consortium, Dubai, UAE
Period – 2007-2009
Position Held : Snr. Document Controller
Project: Mussandum Resort Project, Oman.
v)Dubai Property - SAMA-EC HARRIS, Dubai-UAE
Period : 2005-2006
Position Held : Assistant Support Manager for Documentation and Central Document Control Room.
Project : Ras Alkhore Project
vi)WS ATKINS, Abu-Dubai, UAE
Period: 2000– 2004
Position Held: Supervisor and Lead Document Controller
Project : Various Multimillion Project
vii)Chiyoda-Technip Jv, Doha Qatar.
Period : 1991-1999
Project : Ras Laffan Gas Project
Work Description
Key Role:
  • Manage all paper and electronic document flow within the team, and from/to contractors and Client, including information repositories, transmittals, review cycles, and QA/QC on document deliverables.
  • Ensure all received electronic media (where appropriate) are added to the correct folders maintained within the project EDMS, and that the required file attributes are applied to both the EDMS (Electronic Document Management System and the DCS (Document Control System)
  • Manage and execute end-to-end correspondence workflow for all official incoming and outgoing correspondence.
  • Coordinate with functional support team, set up and configuration of the document management systems (repository and control)
  • Coordinate the use of document “team working areas” for uncontrolled documents and informal sharing. Prepare and issue document performance reports (status, progress and forecast).
  • Giving intensive Training (OJT) to the Client representative on Document Control and process, Document management, EDMS, Quality checking, Hard copy Library etc…
Excellent typing skills
*** Ability to meet deadlines and manage
priorities.
*** Organizational skills.
*** Ability to interface with colleagues
*** Ability to meet multiple demands to do current task.
*** Attention to detail.
*** Diplomatic/Flexibility
*** Willing to work extra hours
*** Proficient in the use of word processing systems and
documents.
*** Knowledge of quality procedure.
*** Familiar with administrative process involved
in Engineering and procurement
Team player, customer focussed, change manager, self-motivated, innovator, lateral thinker, communicator, structured problem solver, fast mover who delivers on promise, Project Document Control, Asset Information Management, Electronics Document Management Systems (EDMS), Document Control Systems (DCS), Etc.
Knowledge and experience of standards and practices for Project IM related to document control and handover process.
Knowledge of WORKPACK AND TEST PACK documentation.
Redline and As-Built Drawings process.
Knowledge and experience of Document Control within a project based engineering environment.
Knowledge and experience in producing and executing Project DC and EDM Procedures.
Knowledge and experience with commonly used document repository (EDMS) and control tools (DCS) applicable to engineering and major projects.
Strong computer Literacy and a good working Knowledge of project reporting software such as: Webtop/Dockloader/Citrix, MS Access, and Excel.
Knowledge of project engineering process and interfaces with Project Engineers and Discipline engineers.
Knowledge of typical project interfaces on the project document flow with contractors and vendors.
Good presentation, negotiation and written communication skills.
Moderate leadership capability

General Outlook of Work

  1. Preparation of TDR and Non TDR (Transmittals) for submitting Procedures and Training Modules Documents.
  2. Checkingdocuments and ascertains its quality as per Project Documentation Procedure.
  3. Liaise with Client for implementation of Document Procedure according to Clients requirements.
  4. Co-ordinate with Leads/Editor andreport them outstanding documents status by weekly.
  5. Producing status report and progress report for incoming and outgoing documents for Management action.
  6. Scanning and formatting OCR and transmittingall documents to Client.
  7. Uploading and updating documents in the client server.
  8. Producing Metadata for Clients purpose.
  9. Effective distribution of documents (outgoing and Incoming) thro outlook.
  10. Incoming documents – Printing, distribution (as per Matrix) update and uploading in documentum.
  11. Preparing and despatch hard copy of all documents for Client as per contract requirements.
  12. Assisting Procedure Writers/Trainers for availability of all Project related documents.
  13. Uploading and down loading documents sending through ftp.
  14. CITRIX - Dock Loader – Upload Incoming & Outgoing documents
  15. MRB compilation and Operation Manual (Vendor documents/Manuals/P&ID)
  16. Redline and As Built Process
  17. Final Handover process and dossier preparation.
  18. Site Work pack and Test Pack process.

Other Accountabilities:

  • Support the implementation and manage the project document control and document management processes and systems to aid in efficient project execution.
  • Drive improvements within the Document Control scope through leadership, standards, and behaviors. Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project lifecycle value delivery.

PERSONAL DETAILS

Name: Ganesh Valappil

Sex: Male

Nationality : Indian, Kerala

Visa : Resident Transferable Visa

Marital Status : Married

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