PRESENT: Larry Leatherman, President

THE BOARD OF EDUCATION OF INDEPENDENT DISTRICT I-20, MUSKOGEE COUNTY, OKLAHOMA, MET IN REGULAR SESSION, JUNE 17, 2014 AT 6:00 P.M. BOARD OF EDUCATION SERVICES AND TECHNOLOGY (B.E.S.T.) CENTER, 202 WEST BROADWAY, MUSKOGEE, OKLAHOMA. REQUIREMENTS OF TITLE 25, O.S. (1977 SUPP) SS 311, WERE MET AS FOLLOWS: ON NOVEMBER 13, 2013, THE DATE, TIME AND PLACE OF ALL REGULAR MEETINGS WERE FILED IN THE OFFICE OF THE COUNTY CLERK OF MUSKOGEE COUNTY, OKLAHOMA, AND BY POSTING THE AGENDA AND RECOMMENDATIONS OF THE SUPERINTENDENT OF SCHOOLS IN THE FRONT ENTRANCEWAY OF SAID B.E.S.T. CENTER AND ON THE DISTRICT WEB SITE, PRIOR TO 5:00 P.M. ON JUNE 12, 2014.

PRESENT: Larry Leatherman, President

John Barton, Vice President

Keith Biglow, Member

Gary Bivin, Member

Mike Ebert, Board Clerk (6:19 p.m.)

1. CALL TO ORDER – Larry Leatherman, President

INVOCATION – Larry Leatherman, President

PLEDGE OF ALLEGIANCE – Larry Leatherman, President

2. PUBLIC TO BE HEARD

There were no requests to address the board.

3. REPORTS/COMMENTS FROM MEMBERS OF THE BOARD OF EDUCATION

None

4. STANDING RESOLUTIONS

Motion made by John Barton seconded by Gary Bivin to APPROVE Standing Resolutions A. through R. as listed and AMENDED:
A.  Minutes of Previous Meeting(s)
May 13, 2014 Regular Meeting
May 15, 2014 Special Meeting
May 29, 2014 Special Meeting
June 10, 2014 Special Meeting
B. Schedule of Payments
Checks to be issued in payment of May encumbrances/invoices as duly audited from the
funds and in the amounts listed below and itemized in the financial reports:
AP - Checks # 20145257 to 20145855 $2,883,863.81
PR - Checks #1400037-1400039 $ 348.00
DD’s - # 1458503 to 1459424 $1,680,777.77
C. Schedule of Encumbrances – Numbered 21406460 to 21406980 - $7,384,789.34
D. Operating & Investment Funds
May 1, 2014 to May 31, 2014
1. Operating Account $ 7,757,047.51
2. Investment Account $ 0.00
E. Financial Report
1. FY 2014 Expense / Revenue Report
2. FY 2014 Activity Fund
3. FY 2014 Balance Sheet
F. PO’s over $3,500/$10,000 (per fund)
21406462 / Avid Center / 11 / $ / 26,208.00 / Curriculum, Registration
21406463 / Teacher Retirement System / $ / 13,951.27 / Fed’l Match
21406590 / Capstone Press / $ / 8,853.18 / Classroom Books HJ
21406592 / B & M Oil / $ / 16,000.00 / Diesel
21406703 / M-F Athletic Co / $ / 5,675.00 / Summer Pride Supplies
21406707 / Midwest Sporting Goods / $ / 3,903.50 / T-Shirts Summer Pride
21406708 / Alert Services / $ / 3,841.00 / Summer Pride Supplies
21406717 / B & H Photo Video / $ / 6,515.00 / Pershing Tv Supplies
21406726 / Okla Health Care / $ / 15,000.00 / Medicaid Billing State
21406780 / Okla Coaches Association / $ / 3,700.00 / Coaches Cards
21406834 / Lakeshore Learning Materials / $ / 3,628.33 / Learning Ctrs BFSA
21406847 / At&T Long Distance / $ / 11,500.00 / Long Distance calls
21406855 / The PC Landing Zone / $ / 15,000.00 / Tablet Repairs
21406868 / Standard and Poors / $ / 9,700.00 / Analytical Svc - Rating
21406929 / CPM Educational Program / $ / 8,018.90 / Math Books
21406935 / Nick’s Sporting Goods / $ / 4,300.00 / Port a Cool
21406954 / Best Buy for Business / $ / 8,499.50 / Kindles – reading program
21406969 / Educational Products / $ / 31,628.48 / School Supplies
21406978 / Office Connections / $ / 4,255.43 / Office Supplies
21406736 / Arnold’s Fruit Company / 22 / $ / 9,200.00 / Produce
21406646 / Renaissance Architects / 27 / $ / 268,048.85 / Architect Fees
21406773 / Builders Unlimited Inc / $ / 571,636.00 / Sadler Renovation
21406774 / Builders Unlimited Inc / $ / 681,596.00 / Baseball/Softball
21406854 / Renaissance Architects / $ / 10,709.37 / Reimb Expenses
21406856 / Standard Roofing Co / $ / 763,632.00 / Cherokee
21406913 / Debra Logsdon / $ / 37,823.00 / Cherokee Flooring
21406595 / Apple, Inc / 28 / $ / 58,981.49 / ECC Equipment
21406852 / PCRX,Inc / $ / 59,319.20 / Antivirus Software
21406853 / Riverside Technologies / $ / 27,750.00 / 1:1 backpacks
21406963 / Saied Music / $ / 23,272.40 / Sound System
21406964 / Saied Music / $ / 20,330.80 / PA System
21406965 / Saied Music / $ / 13,735.74 / Instruments
21406966 / Saied Music / $ / 18,525.13 / Instruments
21406848 / UMB Bank / 41 / $ / 809,400.00 / 2009 Bonds
21406849 / UMB Bank / $ / 306,427.50 / 2010 Bonds
21406850 / UMB Bank / $ / 1,224,000.00 / 2011 Bonds
21406851 / UMB Bank / $ / 1,933,080.00 / 2012 Bonds
21406478 / Gary Armstrong / 60 / $ / 6,000.00 / Supt Banquet
G. Activity Fund Transfers / From / To
H. Policies / Drug Testing Employees
& Applicants / Workers Comp / To approve
EF CNS Management / Revision / Language clean up
EFA CNS Outside usage / Revision / Language clean up
Employment of Family Members / One Months Review
Policy Development and Dissemination / One Month Review / Replaces Policies BF through BFG
Facilities Use / Approval
I. Budget / Public Hearing / Q & A
J. Contract / Collaborating for Results Inc / Title / II / 39,600 / Consulting Services – Faculty & Staff
MPS – City of Muskogee
K. Bids / #1415 – Insurance – Property Ins OSRMT $250,628 (2014 - $256,959)
Workers Comp OSAG $385,612 (2014 - $380,478)
#1421 Surplus Vehicles William Johnson - $853.00
#1425 Trash Service - Waste Management $3,333.18 @ month (low bid)
#1428 CNS RFP - Gourmet Solution No Charge
L. Budget
Amendment / 2014 General Fund - $576,975.35 - new Total $45,065,892.89
M. Meal Prices / 2015 required meal price increases
Option 1 – elementary prices $2.00 to $2.25 & MHS $2.35 to $2.50 ; or
Option 2 - elementary prices $2.00 to $2.10 & MHS $2.35 to $2.50 – Option 2 Selected
N. Continuing - Resolution
FY 2015 / Treasurer – Angela Barton Asst Treasurer – Rhonda Harper
Minutes Clerk – Carla Cooper Deputy Minutes Clerk – John Little
Encumbrance Clerk – Cindy Boydstun Activity Fd Encum Clerk – Rhonda Harder
CNS Encumbrance Clerk – Kim Logsdon
Attorney Rosentein, Fist & Ringold
District Memberships - ASBO & Okla ASBO
Chamber of Commerce
OSSAA
OSSBA & Policy Subscription
Muskogee Area Education Consortium
Muskogee Area Human Resources Association
Ok Schools Advisory Council
Activity Fundraisers/Expenditures – per Activity Fund Manual
Local Project/Program codes - per list
Lease Purchases - Zions Bank - QZAB Furniture $109,470.81
City Fd - Indian Bowl Turf $ 87,292.00
BancFirst - Industrial Authority $1,600,000.00
Wells Fargo - Tech Equipment $1,600,000.00
Lease - Camp Bennett $1.00
Wish Offices $1.00
Bank Cards - Armstrong Bank
Citizens Security Bank
TTCU
Firstar
O. Loan / Loan Agreement between Funds – 2015
General, Building, Child Nutrition & Bond Funds – no interest
Sinking Fund
P. Purchasing
Officers / Approval of District Purchasing Officers, limits and allowed codes for FY 2015 – per list
Q. Depository / Armstrong Bank as Depository Bank for FY 2015
R. Signatures for Payroll / Signatures for Personnel Action Reports – FY 2015
Mike Garde - Superintendent
Jim Wilson - Asst Superintendent
John Little - Chief Financial Officer
Martha Brians - Human Resources Officer

VOTES: AYES; BARTON, BIGLOW, BIVIN & LEATHERMAN. EBERT ABSENT. MOTION CARRIED.

5. PROPOSED EXECUTIVE SESSION

Motion made by John Barton seconded by Keith Biglow to enter into Executive Session for discussion of:

A.  Personnel recommendations 8. A. through 8. E. (names listed below) being presented for the resignation, termination, or employment of staff members, with vote to be taken after return to Open Session; pursuant to OKLA. STAT. tit. 25 § Section 307 (B) (1).

B.  Open Transfers; pursuant to OKLA. STAT. tit. 25 § Section 307 (B) (7).

VOTES: AYES; BARTON, BIGLOW, BIVIN & LEATHERMAN. EBERT ABSENT. MOTION CARRIED.

6. RETURN TO OPEN SESSION

Returned to Open Session at 6:43 p.m.

7. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT

All members of the Board of Education present at this meeting attended the executive session.

Superintendent Mike Garde was asked to participate in the Executive Session

While in Executive session, the Board discussed only the following items:

Personnel Items under Item 8.

Open Transfers Requests under Item 9.

As authorized by Oklahoma Statutes, Title 25, Section 307 (B) (1) & (7). No other matters were discussed and no votes were taken. The Board returned to Open Session at 6:43 p.m.

8. PERSONNEL

Motion made by John Barton seconded by Keith Biglow to APPROVE personnel resolutions A. through E. as stated and AMENDED.

A. FAMILY MEDICAL LEAVE – CERTIFIED

RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the family medical leave of the certified staff for the 2013-2014 school year:

*Sheila Roberts – Kindergarten Teacher – Irving effective 5-8-2014 thru 5-30-2014

B. DECLINE OF POSITION – CERTIFIED

RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the decline of position of the certified staff for the 2014-2015 school year:

*Christal Strickland – Science Teacher – RAA effective 6-11-2014

C. RESIGNATION – CERTIFIED

RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the resignation of the certified staff for the 2014-2015 school year: AMENDED

*Amanda Martinez – 3rd Grade Teacher – Cherokee effective 5-30-2014

*Jessica Keys – Speech Pathologist – Pershing effective 6-12-2014

*Debra McCann – 3rd Grade Teacher – Pershing effective 6-15-2014

*Bruce Thompson – Assistant Band Director – MHS effective 6-17-2014

D. EMPLOYMENT – CERTIFIED – TEMPORARY

RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the temporary employment of the certified staff for the 2014-2015 school year: AMENDED

*Kaye Wittmer – 6th Grade Teacher – Grant Foreman effective 8-11-2014

*Andrea Garrett – Speech/Laguage Pathologist – Pershing effective 8-11-2014

*Kurtis Rowan – Science Teacher – RAA effective 8-11-2014

*Rosa Collins –Spanish Teacher – MHS effective 8-11-2014

*Neil Hayes – Math Teacher – MHS effective 8-11-2014

E. EMPLOYMENT – CERTIFIED – TEMPORARY – EXTRA DUTY

RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the temporary extra-duty employment of the certified staff for the 2013-2014 school year: AMENDED

STIPEND NAME SITE AMOUNT

SUMMER PRIDE

ACADEMIC INSTRUCTORS

Substitute Angie Hillmon MHS $20/hr

Substitute Mikel Delk MHS $20/hr

TITLE I TUTOR

Aprel Paris JDC $25/hr

F. EMPLOYMENT – SUPPORT

RESOLVED, upon the recommendation of the Superintendent of Schools to APPROVE the employment of the support staff for the 2014-2015 school year:

*Robert Dubose – Library Assistant – ARJH effective 8-11-2014

*Greg Breeding – Percussion Instructor – MHS effective 8-11-2014

*Kimberly Quillman – Receptionist – MHS effective 7-21-2014

VOTES: AYES; BARTON, BIGLOW, BIVIN & LEATHERMAN. EBERT ABSENT. MOTION CARRIED.

9. APPROVE OPEN TRANSFERS FOR 2014-2015 SCHOOL YEAR

Motion made by Gary Bivin seconded by Mike Ebert to APPROVE Open Transfers for 2014-2015 School Year as presented.

VOTES: AYES; BARTON, BIGLOW, BIVIN & LEATHERMAN. EBERT ABSENT. MOTION CARRIED.

10. NEW BUSINESS

NONE

11. ADJOURNMENT

Motion to adjourn meeting made by John Barton seconded by Mike Ebert.

VOTES: AYES; BARTON, BIGLOW, BIVIN & LEATHERMAN. EBERT ABSENT. MOTION CARRIED.

Meeting adjourned at 6:44 p.m.

STATE OF OKLAHOMA )

) ss:

COUNTY OF MUSKOGEE )

I, THE UNDERSIGNED minutes clerk of the Board of Education of Muskogee Public Schools District I-20, Muskogee County, Oklahoma do certify the above to be the true and correct minutes of the Board of Education Regular Meeting, June 17, 2014 (6:00 p.m.) with proper notification of meeting given as stated on Page 1 of these minutes.

Witness my hand and seal of this District this _____ day of ______, 2014.

______

Board Minutes Clerk

Muskogee Public Schools District I-20

(District Seal)

BOARD OF EDUCATION: ______

Larry Leatherman, President

ATTEST:

______

Mike Ebert, Clerk