COUNTY BOROUGH COUNCILCwYNGOrR eBWRcDEsISTaREFmSlROL
AsbestosManagementPlan
For
WrexhamCountyBoroughCouncil
LandlordServicesRuthinRoadWrexham
LL137TU
NominatedDutyholder
AndyLewis-HeadofHousingandPublicProtection
oate;..U..(,(......
··
NominatedDutyholder
FredCzulowski-LandlordServicesManager
Signature;....·'i······..L...... Date;......
NominatedDutyholder
MichaelTWilliams-PropertyManager(AssetsandCompliance)
Signature;...... :..-:\.....Date;......
NominatedDutyholder
SteveSmith-PropertyManager(RepairsandContracts)
...
S1gnature;...... Date;......
BYSIGNINGTHISDOCUMENT,THENOMINATEDDUTYHOLDERACCEPTSTHERESPONSIBILITIESDETAILEDWITHINTHISDOCUMENT.
Thisdocumentis tobereadinconjunctionwiththeAssociatedAsbestosRegisterspreparedforWCBCLandlordServicesforallbuildingswhereWCBCLandlord Serviceshaslandlordresponsibilities.
DocumentControl:
Thefollowingtable isahistoryofupdatesforthisAsbestos Management Plan.Themostcurrentandup-to-dateversionshouldbethemostrecent versionnumber.
Re-issuesmustbecontrolled bytheAsbestos Coordinator andcirculatedthroughouttheorganisationasrequired.
DATEVersionNumber
IDecember20111.3
Iconfirmtheaboveversion numberhasbeenpublishedtoallnecessarylntranets,issuedinelectronicformattoallnecessarydutyholders, personnel,andcontractchainetc.
SIGNED / HeadofHousingandPublicProtection.Name
DateDecember2012
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CONTENTS
SECTIONTITLEPAGE
1INTRODUCTION...... 6
2ASBESTOSPOLICY...... 14
3AIMSANDOBJECTIVES...... 16
4ORGANISATIONANDRESPONSIBILITIES...... 21
5CONTROLANDUSEOFTHEASBESTOSMANAGEMENTPLAN...... 26
6IDENTIFICATIONOFACMS...... 28
7RISKASSESSMENTOFACMs...... 31
8MANAGEMENTOPTIONSANDRATIONALE...... 32
9ASBESTOSREGISTER...... 34
10DISSEMINATIONOFINFORMATION...... 37
11CONTROLOFASBESTOSREMEDIATIONWORKS...... 41
12INFORMATION,INSTRUCTIONTRAINING...... 45
13RECORDSANDRECORDKEEPING...... 49
14MONITORINGOFACMs...... 51
15AUDITREVIEWOFTHEAMP...... 53
16EMERGENCYPROCEDURES...... 55
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APPENDICES
AASBESTOSLEGISLATIONANDGUIDANCE
BKEYSTONEASSETMANAGEMENTSYSTEMIASBESTOSREGISTERCGLOSSARY
DLABELLING,MATERIALNOTIFICATIONANDWARNINGSIGNS
EEMERGENCYNOTIFICATIONPROCEDURES
FMAINTENANCEIVOIDIREPAIRASBESTOSINFORMATIONORDERINGPROCEDURES
GASBESTOSINCIDENTFORM
HLISTOFAMENDMENTSTOAMP
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(\
WCBCAsbestos Management Plan-December 2011
1INTRODUCTION
1.1Introduction
1.1.1ThisAsbestosManagementPlan(AMP)setsouthowWCBCLandlordServices ismanagingtherisksfromAsbestosContainingMaterials(ACMs)identifiedatWCBCLandlordServicesportfolio,andprovideshowtherecordofactions undertakenandplannedshouldbekept.
1.1.2WCBCLandlordServicesispartof WrexhamCountyBoroughCouncilandforthe purposeofthisAMPwillcontinuetobereferredtoasWCBCLandlordServices.
1.1.3ThisAMPisaworkingdocumentdesignedtoeffectivelymanageandminimiseasbestos-related healthriskstopersonnelworkingon,occupyingorvisiting WCBCLandlordServicesportfolio.
1.2Background
1.2.1Asbestosisatermusedforthefibrousformsofseveralnaturallyoccurringsilicate mineralswhichhavebeenexploitedfortheirusefulpropertiesofflexibility,hightensilestrength,incombustibility,lowthermalconductivityandresistancetochemicalattack.
1.2.2Therearesixvarietiesofasbestoscurrentlynamedinthelegislation;
SerpentineGroup- Chrysotile(WhiteAsbestos)
AmphiboleGroup- Crocidolite(BlueAsbestos)
Amosite(BrownAsbestos)FibrousAnthophylite FibrousActinolite
Fibrous Tremolite ·
ThethreemaintypesusedintheUKareChrysotile,CrocidoliteandAmosite.
1.2.3Ithasbeenproposedthatexposuretoamphiboleasbestosposes a greater healthhazardthanexposuretoChrysotilealone,butalltypescancauseasbestos-relateddiseases,especiallyif theACMis damagedorindebrisform.
1.2.4ACMshavebeenwidelyusedinbuildingsasconstructionmaterials,fireproofing,thermal insulation, electrical insulation, sound insulation, decorative plasters,roofingproducts, flooring products, heat-resistant materials, gaskets, friction productsetc.Since1985thenewuseofanymaterialcontainingblueandbrownasbestoshasbeen banned. By 1999the newuseof any building materialscontainingwhiteasbestoshadeffectivelybeenbanned.
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1.2.5TheApprovedCodeofPracticeL127 paragraph12states:
((Whenasbestosisdisturbedordamaged,thefibresarereleasedintotheairandpeoplebreathethemin,whichcreatesarisktohumanhealth.Thetypesofworkthatreleasefibresinclude,forexample,drillingholeswithpowertools,sawingorsandingmaterial.Simplyworkingneartomaterialcontainingasbestosmight resultindisturbance,particularlyifitisinpoorcondition.Accidentaldamage,wearandtearorvandalismcanreleasefibresfromtheACMs,forexamplein walls,ceilingsandfloorcoverings".
1.3'DutytoManageAsbestos'-RegulatoryRequirements
1.3.1TheControlofAsbestosRegulationsCAR2006,requireemployerstopreventtheexposureoftheiremployeesandotherstoasbestosfromALLworkactivities,orwherethisisnotpracticabletoreducetheexposuretothelowestpossiblelevel.
1.3.2Regulation4ofCAR2006,'Themanagementofasbestosinnon-domesticpremises'placesa·dutyon thosewhohaverepairandmaintenanceresponsibilitiesforpremises,becauseofacontractortenancy, tomanagetheriskofasbestosinthosepremises.Wherethereisnocontractortenancyinplace,thepersonincontrolisregardedasthedutyholder.Thereisalsoadutyofcooperationinsuchmattersonallotherparties.
1.3.3TheApprovedCodeofPracticeL127(2ndEdition,2006)providesguidanceonthecompliancewithRegulation4.ThisApprovedCodeofPracticeunderpins·theprinciplesofthemanagementofasbestosrecommendedinthisplan.
1.3.4Inbrief Regulation4requiresdutyholdersto:
a.Takereasonable steps to find materials in premises likely to containasbestosandchecktheircondition;
b.Presumethatmaterialscontainasbestosunlessthereisstrongevidenceto
supposetheydonot.
c.Makeawrittenrecordofthelocationandconditionofasbestosand presumedasbestos-containingmaterialsandkeepsuchrecord(s) uptodate
d.Assesstheriskofanyonebeingexposedtothesematerials.
e.Prepareaplantomanagetheidentifiedriskandputitintoeffecttoensure
that:
oAny material knownor presumedto containasbestos iskept ina goodstateofrepair
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oAnymaterialthatcontainsorispresumedtocontainasbestosis,becauseoftherisksassociatedwithits location or condition,repairedorifnecessaryremoved.
oInformationonthe locationandconditionofthematerialistobegiventoanyonepotentiallyatrisk
f.Theconditionofidentifiedandpresumedasbestosmaterialsistobemonitoredonaregularbasistoensurethatdamageordecayhasnotoccurred.
g.TheAMP, includingthearrangements madeto putitinplace,isto be
monitoredandregularlyreviewed.
The above arespecific legalduties under Regulation4CAR2006; other legal
dutiesapplyseepara.1.5
1.4TheDutyHolder
1.4.1The'dutyholder'asdefinedinRegulation4isasfollows;
a)Everypersonwhohas,byvirtueofacontractortenancy,anobligationof anyextentinrelationtothemaintenanceorrepairofnon-domestic premisesoranymeansofaccesstheretooregresstherefrom;or
b)inrelationtoanypartofnon-domesticpremisesinwhichthereisnosuch contractortenancy,everypersonwhohas,toanyextent,controlofthat partofthosenon-domesticpremisesoranymeanspfaccesstheretooregresstherefrom,
c)andwherethereismorethanonedutyholder,therelativecontributiontobemadebyeachsuchpersonincomplyingwiththerequirementsofthis regulationwillbedeterminedbythenatureancjextentofthemaintenance andrepairobligationowedbythatperson.
1.5Relatedlegaldutiesinadditiontothedutytomanage
1.5.1a.
b.
c.
d.
e.
f.
TheHealthSafetyatWorketc.Act1974(HSW1974),
TheManagementofHealthandSafetyatWorkRegulations1999,Workplace(HealthandSafetyandWelfare)Regulations1992,TheConstruction(DesignandManagement)Regulations2007, TheDefectivePremisesAct1972,
EnvironmentalProtectionAct1990,section79.
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1.5.2ControlofAsbestosRegulationsCAR2006:aswellasimposingadutytomanage
asbestosinpremisesrequiresemployersto:
a.undertakeriskassessmentsbeforecommencingworkwhichexposes,or isliabletoexpose,employeestoasbestos;
b.produceaplanofworkdetailinghowtheworkistobecarriedout;and
c.eitherpreventexposuretoasbestosorreduceittoaslowalevelasisreasonablypracticable.
d.arangeofotherlegislativerequirementsisalsoincluded,forexampleontheuseandmaintenanceof control measures and protective clothing,andadutytopreventthespreadofasbestos.
e.anyassessment madeforthepurposesofCAR2006willnotneedtobe
repeatedfortheManagementRegulations.
1.5.3Regulation4CAR2006dutiescomplementtheabovedutiesandmakesgenerallegaldutiesspecific,toensurethatalltherisksfromasbestosareproperlyaddressed.(L127,para20).
1.5.4ThismanagementplanisintendedtoaddresstherequirementsoftheControlof Asbestos·Regulations2006withparticularfocusonRegulation4.Additionalprocedures,documentation,recordsetc.arerequiredtomeetthe provisionsoftheotherrelatedduties.WCBCLandlordServicesprocedures for managingtheseregulationsarelocatedintheWCBCCorporateHealthandSafety PolicyandProcedures.
1.6DomesticRented Premises-StatementofIntent
(L127,para7)
uTheDutytomanageasbestosinpremisesdoesapplytocommonpartsofpremises,includinghousingdevelopmentsandblocksofflats,butdoesnotplaceanydirectdutiesonLandlordsinrespectofindividualhousesorflats.However,landlordsdohavetomeettherequirementsoftheDefectivePremisesAct1972inEnglandWalesortheCivicGovernments(Scotland)Act1982inScotland.A domesticpremisesisaprivatedwellinginwhichapersonlives.Legalprecedentshaveestablished thatcommonparts offlatsarenotpartoftheprivate dwelling
andarethereforeclassifiedasnon-domestic. Thiswouldincludecommonpartsofbothpurposebuiltblocksofflatsandinsomecasesconversionstoflats.Examplesofcommonpartswouldincludefoyers,corridors,liftsandliftshafts,staircases,boilerhouses, verticalrisers,gardens,yardsandouthouses. Howeveritwouldnotapplytorooms withinaprivate residence thataresharedbymore
thanonehouseholdsuchasbathrooms,kitchensetcinsharedhousesandcommunaldiningroomsandloungesinsharedaccommodation."
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(HSG264paragraphs60-69)
"Domesticpremises
60Inthedomesticsector,_localauthoritiesand_housingassociationshave responsibilityforverylargenumbersofpropertieswhichneedarangeofmaintenanceandrepairworkaswellasgeneralimprovementandupgradingoroccasionallydemolition.Workscanincludeelectricalrewiring,structuralrepairsandalterations,replacementwindows,centralheating,insulation,renewalof bathroom and kitchen fittings or complete renovations. The work may be
necessaryonindividualorsmallnumbersofpremises(egemergencyworkduetofire/water/stormdamage)oronlargenumberswheretherearemajorimprovementorupgradingschemes(egthe'DecentHomesImprovement' programme).
61Domesticpropertiespresentparticularchallengesforsurveyingasbestos.Themainissuesarethescale(ielargenumbersofproperties(andconsequentlywhatisreasonableandpracticable)),therealextentofsimilarityinbuildingmaterials andthepersonalnatureoftheproperty.Asbestoswasextensivelyusedin domesticprppertiesbetween1930and1980.Howeverthepresence ofACMscannowbequitevariableandunpredictableevenwithinthesamearchetypalgroup.Thecontentvariesforseveralreasonsincluding:
•Inconsistent/variableinitialuse;
•Randomuseofwastepiecesandoffcutsbybuilders;
•Previousunrecordedremovalofasbestos;
•Modifications of properties by tenants (present and past)and housingassociations(removingandaddingACMs).
62Domesticdwellingsoftenfallintoparticulararchetypalgroupsintermsofstyle, designandage,egflatswithinblockswouldgenerallybesimilarinconstruction. Thesefactorscanbeusedtodevelopthesurveystrategy. Thefollowing paragraphsoutlinethegeneralstrategytouseforsurveyingdomesticproperties.Therearethreecomponents:establishtheasbestosstatus ofproperties, carryoutmanagementsurveysandcarryout,asnecessary,refurbishment surveys.
Establishasbestosstatusofproperties
63Carryoutadesk-topstudytoestablishtheprobableasbestosstatusofgroupsof properties.Inthisexercise,propertiescanbeplacedinto archetypal groupsbasedonvariousparametersincludingconstructiondate(egestatesphases), housedesignandlocation.Thesegroupsofpropertiescanbeseparatedintothefollowingcategories:asbestosfree,'contain'ACMs,and'possiblycontain'ACMs.
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Themaincriteriainvolvedhereforconcludinggroupsareasbestosfreewouldbeanypropertyconstructedin2000orlater.Itmaya/sobepossibletoconcludethatgroupsareasbestosfreebasedonotherinformation,such as originalconstructioninformation,buildingmaterial specification, previous asbestossurveysorremovalsorotherrecords.Theevidenceforthiswouldneedtobestrongandrecordscomplete.Thesesourcesofinformationwouldalsobeusedto concludethedefinitepresenceofasbestosinparticularpropertygroups.Other propertiesconstructedpre-2000shouldbeclassedaspossiblycontainingACMs(unlessthereisevidencetoshowotherwise(egprevioussurveysetc)).
Managementsurveys
64ManagementsurveysshouldbecarriedoutonpropertieswhichcontainorpossiblycontainACMs.'Asbestos-free'dwellingsshouldberecordedassuchin themanagementplananddonotneedsurveying.Howeverworkersinsuchpremises(particularlypre-2000)shouldalwaysbevigilant.Aproportionofpropertiesineachcategory(iecontainorpossiblycontainACMs)andeacharchetypalgroupshouldbesurveyed.Exactsamplingratios cannot bespecified,astheproportion willdependonthevariabilityofhousingstock.AproportionshouldbesurveyeduntiltheresultsdemonstrateasfarasreasonablypracticablethatthereisconsistencyintherangeofACMsinthepropertytype.NoteverypropertywillcontainalloftheACMitemsbuttherangeofACMsinthepropertytypeswillbeknown.Everynon-surveyedpropertyhasthepotentialtocontainalloftheACMsintherangeandtheACMsshouldbemanagedonthatbasis.Wherethereisconsiderablevariability,theratiosurveyedwillbehigh.
65Informationfromthemanagement
!'canbeenhancedwithdatafrommore
intrusivesurveyswhenthecircumstances:·allow,egwhenpropertiesarevacant.Informationfromrefurbishment anddemolitionsurveysshouldbeusedtoupdatetheasbestosregisterforthatparticulartypeofproperty.
66Managementsurveys,supported by refurbishment and demolition surveys,shouldbeusedastheprimarymeansofmanagingroutinemaintenanceworkin domesticpremises.HoweverdutyholdersmustrecognisethatthesesurveysarelimitedintheirscopeandextentofintrusionandthereforedonotprovidesufficientinformationonthepresenceofACMsforlarger·scalerefurbishmentandotherimprovementprojects.
Refurbishmentsurveys
67Refurbishmentanddemolitionsurveyswillberequiredwhererefurbishmentworkorotherworkinvolvingdisturbingthefabricofthebuildingiscarriedout.Thesurveystrategyforrefurbishmentworksissimilartothatfor managementsurveys.Refurbishmentanddemolition surveysshouldalsobecarriedoutonaproportionofpropertiesintheworkprogramme.Theratioagainwilldependon asbestosvariability with thehousing stock andmay be high where
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NOTE-Thismanagementplanmustbeusedin conjunctionwiththeAsbestosRegisterandActionPlanfortheproperties/premisesconcerned.
thereissubstantialvariation.Aproportionshouldbesurveyeduntiltheresults demonstrateasfarasreasonablypracticablethatthereisconsistencyintherangeofACMsinthepropertytypeandthereisanaccuratepictureofasbestospresence.Therefurbishment anddemolitionsurveywillonlybenecessary inthespecificarea/locationwheretheworkswilltakeplace,egcupboard,partofaroom,kitchen/bathroom.Howeverfurtherrefurbishmentanddemolition surveyswillbenecessaryinotherlocationswhennewimprovementschemesareproposed.Theselocalisedrefurbishmentanddemolitionsurveys should havethespecificpurposeofidentifyingACMsforremoval,controloravoidanceduringrfurbishmentworks.
68Forhouseimprovementschemesandotherprojectwork,refurbishmentanddemolitionsurveysshouldbeincorporatedintotheplanningphaseassuchworkasfaraspossible.Thiswillavoiddelaysanddisruptionetc.Wheretheworkisurgent(egessentialoremergencymaintenance,repairandinstallation),therefurbishmentsurveysmayhavetobecarriedoutjustbeforetheworkitself. Surveysshouldbeperformedwithduediligence.
69TheabovestrategyrequiresmanagementarrangementswhichreflectthecircumstancesanduncertaintyofACMsindomesticpremises.TherewillalwaysbethepotentialforACMsnottohavebeenidentifiedbeforemaintenanceandrefurbishment workiscarriedout.Inthesesituationsthemanagement arrangementsmustincludethefollowing:
•Adequateasbestostrainingoftradespeople(egtocoverawareness, includingidentification)andworkprocedures:
•Arrangementsmustbeinplaceto ensure that asbestos registers orrecordsarecheckedbeforeworkcommencingandthereareproceduresfor dealingwithanysuspect/suspicious/unknownmaterial,iestopwork,checkmaterialetc;
•Adequatesupervisionto ensure procedures are implemented andfollowed".
1.6.1ThisinformationwillberetainedbyWCBCLandlordServicestobedisseminated toallinterestedpartiespriortoplanning,oranypotentialdisturbance of theACMs,forexamplesuchasmaytakeplaceduringroutinemaintenanceIrepairworksoramajorrefurbishmentprogramme.
1.6.2If items of high priority or risk are identified within domestic dwellings theappropriate remedial action will betaken byWCBC Landlord Services. TheoccupantwillbeinformedoftheactiontobetakenbyWCBCLandlordServices.Ifhighhazardlevelitems(suchasAsbestos InsulationBoard)areidentifiedby ourAsbestosconsultant,theirrecommendationsaretobefollowed. IftheACMis inagoodandmanageableconditionthenWCBCLandlordServiceswillinform
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NOTE-Thismanagementplanmust beusedinconjunctionwiththeAsbestosRegisterandActionPlanfortheproperties/premisesconcerned.
theoccupantofitspresence,reassuretheoccupantthatthereisminimalriskandprovidetheoccupantwithinstructionnottodisturbthematerial.
1.6.3WCBCLandlordServiceswillregularlycommunicategeneralinformationregardingasbestos,itssafemanagementandWCBCLandlordServicespolicieswithitstenants,leaseholders,membersandcouncillorsthroughvarious means,forexampleinformationleaflets,newslettersetc.
·
;
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....
WCBCAsbestosManagementPlan-December2011
2ASBESTOSPOLICY
2.1AsbestosPolicy
2.1.1WCBCLandlordServicesshall,sofarasisreasonablypracticable:-
a.Preventexposuretoasbestosandasbestoscontainingmaterials.
b.Wherepreventionisnotpossible,ensuretherisksfromasbestospresent areminimised.
c.Ensure a suitable and sufficient assessment. of' risks to health fromasbestos present ismade.
d.EnsureanyonecarryingoutworkforWCBC LandlordServiceswillhavesufficient information,instructionandtraining(includingemergency procedures)sothatallpersonswhoseworkhasthepotentialtocreateanasbestoshazardareawareofthepreciserisks,natureandlocationofasbestos.ThisincludesWCBCLandlordServicesemployeesandexternal contractorsorconsultants.
e.ProvideandmaintainanAsbestosRegisterIDatabase.
f.Develop,implementandreviewaneffectiveAsbestos ManagementPlanwhichwillinclude;
•IdentificationandcategorisationofACMsinordertomanagetheseasbestoshazardsbasedonprioritisationandassessmentoftherisktohealththattheypresent.
•AprioritisedprogrammefortheremediationofACMsthat,becauseof theirlocationand,orcondition,presentanactualorperceivedrisktohealth.
•Monitoringandreinspectingtheconditionofand maintaining identifiedACMsthathavebeenassessed asbeingsuitabletobeleftin-situandfallwithintheremitofCAR2006Reg4.
•Ensuringonlycompetentpersonsare usedinthesurveying,sampling,analysingandremovalofasbestos.
•Ensuringsuitableandsufficient recordsaremaintainedinordertodemonstratecompliance:
g.Develop,implementandreviewaneffectiveAsbestosActionPlan.
h.Adequatelycontrolandrecordasbestoscontainingmaterialsandasbestos
remedialworks.
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i.Regularlyreviewthispolicytoensurecompliancewithcurrent legislation.
Undertake reviews following incidents or new legislation or changes topersonnelorworkmethods(refertosection15)..
Name:
Title:HEADOFHOUSINGANDPUBLICPROTECTION
Signature;...... :Dated:-Be
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3AIMSANDOBJECTIVES
3.1Aims& ObjectivesoftheAsbestosManagementPlan(AMP)
3.1.1InissuingandimplementingthisAsbestosManagementPlanforitspremises WCBCLandlordServiceswantstoensurethatitsresidents,visitorsandstaffareprotected. Detailsoftheaimsandtheobjectivesassetoutbelow:
3.1.2Aims
Toprotectthose:
a.workingonthe,orwithinthe,fabricofWCBCLandlordServices,Housing RevenueAccount(HRA)portfolioandproperties.
b.whooccupyWCBCLandlordServices(HRA)portfolioandproperties.c.membersofthepublicvisitingWCBCLandlordServicesportfolioand
properties.
3.1.3Achievementwillinvolve:
a.Preventingexposuretoasbestosfibre
b.Preventingthespreadofasbestosfibres
c.Pro-activemanagementofasbestoscontainingmaterials(ACMs)
d.EffectivelycontrollinganyworksplannedtoaffectACMs
e.IncreasingawarenessofACMs
f.Increasingcompetencyandexperienceofthosewithinthesites
3.1.4OBJECTIVES:
a.IdentifyandassessACMswithinWCBCLandlordServices(HRA)portfolioandpropertiesandtomanage theseasbestoshazardsbasedonprioritisationandassessmentoftherisktohealththattheypresent.
b.DevelopaprioritisedprogrammefortheremediationofACMsthat,becauseoftheirlocationandIorconditionandIorproximitytoother workspresentanactualorperceivedrisktohealth.
c.Monitorandmaintaintheconditionofidentifiedasbestoscontainingmaterialsthatareassessedasbeingsuitabletobe leftin-situ andfall withintheremitofCAR2006Reg4.
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d.Resourceandmodernise(whereappropriate)WCBCLandlordServices managementsystemsforrecordkeepingandinformationdistribution.
e.Consultwithspecialist health and safety consultants to maintain andmaximise the benefits of their expertise and experience in the managementofasbestosrisks.
f.Raise awareness of the risksfrom asbestos containing materials. and the
controlmeasuresneededtopreventharmfromthesematerials.
g.Operatecontractorandoperationalmanagementproceduressuchasaworksordersystemtoensureemployees,staff,contractorsetc.arenotexposedtoriskfromunauthorisedworkordisturbanceofasbestos materials
h.Reviewandimplementadocumentedasbestosmanagementplanwhichdetailsallaspectsoftheidentification,assessmentandcontrolofallasbestos,known andsuspectedwithinWCBCLandlordServices(HRA)portfolioandpropertieswhichfallwithintheremitofCAR2006Reg4.togetherwithallactivities likelytocausedisturbanceofACMsandthose whomaybeexposedbythoseactivities.
3.1.5Theprecedingaimsandobjectivesshouldbeconsideredcomplimentarytotherequirements of The Control of Asbestos Regulations 2006 in particular Regulation4andarenotintendedtoreplacetherequirementsoftheregulationsasthe definitive objectives inproduction ofacompliant asbestos managementplan.
3.2AsbestosManagement Plan-StatementofIntent
3.2.1ThisAMPhasbeen establishedforWCBCLandlordServices and the roleof'DutyHolder'hasbeenidentifiedasstipulatedunderRegulation4oftheControl ofAsbestosRegulations2006andasindicatedwithinSection4ofthisdocument.
3.2.2ItisthePolicyoftheWCBCLandlordServicestodevelopand implement anAMPjwhichshallhelpfulfilthegeneralrequirementsoftheControlofAsbestos Regulations2006andmorespecificallyRegulation4;'thedutytomanageasbestosinnon-domesticpremises'.
3.2.3TheAMPprovidesmanagementdirectionthroughproceduralguidelinesandalso includesinformationonthemaintenanceandorremovalofasbestoscontainingmaterials.
3.2.4Objectivesforcompletingtheoutstandingasbestossurveysissubjecttobudget, changesinlegislationandistobecompletedintandemwith(andinadvanceof)ongoingCapitalWorksProgrammes,withtheintentionofeventually obtaining100°/ocoverageofthebuildingstockwithinLandlordServicesportfolio.
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I:,
WCBCAsbestosManagementPlan-December2011
3.2.4ItistheintentionofWCBCLandlordServicesto managethehazardofACMsidentifiedontheirpremisesandpropertiesin amannerthatwillpreventtheriskofharmtothehealthofallstaff,tenantsandotherresidents,contractorsandothervisitorsandincompliancewithRegulation4ofTheControlofAsbestosRegulations2006.
3.2.5ACMsinthecommonpartsofWCBCLandlordServicespremisesandpropertiesare beinginspectedandthe information recorded. Regular reinspections are undertaken bytheasbestosteam·or by approved and accredited inspectionbodies.Thisprocessisauditedandreviewedtoassesscompliance.
3.2.6ThisAMPhasbeenestablished to appropriately manage all identified andpresumedACMs.RisksfromACMsandpresumed ACMs shall beassessed, prioritised, controlled and managed. RiskAssessment outcomes willgenerally involveACMsbeingmanagedasfollows;
a.Where existinginstallationsincludeACMswhich areinagoodconditionandnotsubjecttoabrasionordeterioration,thematerialshallbeleft undisturbedanditsconditionmonitored.
b.WhereexistinginstallationsincludeACMswhich are damaged, deterioratingorinadequatelysealed,itshallberepairedandIorencapsulatedprovidedtherepairwillbedurableandnotlikelytobeaffectedbyfurtherdamageordisturbance.
c.WhereexistinginstallationsincludeACMswhichare damaged, deterioratingorinadequatelysealedandrepairasaboveisnotpracticable, theyshallberemovedandreplacedwithasuitablematerialnotcontainingasbestos.
3.2.7WCBCLandlordServiceswilltakeallreasonablestepstoreduceexposuretoairborneasbestosfibrestothelowestlevelpracticableevenifthisisbelow prescribedexposurelimits.
3.2.8WCBCLandlordServicesiscommittedto achieving this intent by the mostreasonablypracticablemeanspossible,andinawaythatensuresacoordinated approachwiththe management ofother hazardsandthe requirements oftheservicesandfacilitieswithinWCBCLandlordServices.
3.2.9WCBCLandlordServiceswillensurethatcomplianceisachievedwith the requirementsofallrelevantlegislation,codesofpracticeandguidance.
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3.2.10WCBCLandlordServiceswillensure thatallpartiesinvolvedinachieving thisintentaregivennecessaryinformation,instruction,trainingandfacilitiestoallowtheintenttoberealizedsafely,andwiththeinformedconsentandco-operationof allpartiesinvolved.Suchinformationmayinclude:
•Thelocationofasbestoswithinareasunderthedutyholderscontrol
•Theriskfromasbestosandthestepsinplacetocontroltherisk
•Healthsurveillancedetailsandinformation
•ActionsandcontrolmeasurestobecarriedoutintheeventofaccidentaldamagetoACMs
•Emergencyproceduresforaccidentalexposuretoasbestos
3.2.11AsbestosSurvey,RegistersandannotatedFloorPlansdetailsareheldandmaintainedintheWCBCLandlordServicesOffices.Theinformationisavailableinbothelectronicandhardcopyandwillbemadeavailabletoconsultants,maintenancestaff,contractorsandanyotherpersons planning or undertakingworkthatmaydisturbACMsonthepremises.
3.2.12Wherebuildingorengineeringworksareduetobeundertakenonpremises,the
appropriateprocedures,definedinAppendixEofthisAMPshallbefollowed.
3.2.13ContractorswillbeprovidedwithacopyofthisStatementtoread,understandandagreetoaspartoftheirtenderbidorotherplannedoremergencymaintenanceworks.
3.2.141fthereisanydoubtastothecompositionofmaterialslikelytobe .disturbedduring anyproposedbuildingworks,asamplewillberemovedbyanapproved/competentpersonandanalysedforitsasbestoscontentpriortotheworksbeingundertaken.
3.2.151ntheeventofasbestos(orsuspectedasbestos)materialbeingdiscoveredunexpectedlyorbeingdamagedallworkmustceaseandtheareawillbesealedoffuntilithasbeeninspectedbyasuitablytrainedmemberofstaffand/oraspecialistasbestoscontractororconsultant.
3.2.161fACMsaredamagedtosuchanextentastogiverisetoconcern,theareawillremainsealedandwarningnoticeswillbeposteduntiltheenvironmenthasbeenriskassessedand/orcontrolmeasuresestablished.
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3.2.17Contractors appointedtoundertakeremedialworkorremovalofasbestos containingmaterialsshallbecompetentandhave,whereappropriate,aLicense issuedbytheHealthandSafetyExecutive.Consultantswhoundertaketesting,samplingandmonitoringshallbeaccreditedbyanappropriatebodyascomplyingwithIS017025.WCBCLandlordServicesmaintainsalistofapprovedasbestos contractorsandconsultants.
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4ORGANISATIONANDRESPONSIBILITIES
4.1Organisation
4.1.1AsbestosManagementOrganisationDiagram
[SeeNextPageforfullDiagram]
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WCBCAsbestosManagementPlan-December2011
r------
HeadofHousingandPublicProtection
ILandlordServicesSafety
ComplianceOfficer
IHousing
IAndyLewis
IStrategyand
NicJonesIPublicSector
I
IIJHousing
CorporateHSUnitServiceDevelopmentLandlordServicesManagerHousingStrategyandPubliclf
Department
IExternalAsbestos
IConsultant
ManagerFredCzulowskiSectorHousingManager(relevantnon-
JonathanEdwardsMarcWilliamstechnical)
Il
III
I Provideinformation,advicePropertyandRepairsManagersHousingOperations
HousingOperations
Iandtrainingtoallparties
IQualityandMichaelWilliams/SteveSmith
Idetailedwithinthe'----
IPerformanceTeamVacant(relevantnon-technical)
I(relevantnon-
------
I
technical)II
PlanningandQuality
IAssetDevelopmentSeniorBuildingServicesSenior Building Surveyor
ManagerManagerOfficerAndrewBerry
SteveDavisAlanJenkinsVacant
II_II
JAssetandDevelopmentAsbestosCoordinatorBuildingServicesTeamsBuilding Surveying Teams
RepairsNoidsTeamVacant(relevantnon-technical)(relevantnon-technical)
TeamLeaders
RepairsNoidsTeams
(relevantnon-technical)
I
DeputyAsbestos Coordinator/sVacant
Otherrelevantnon-technicalstaff
ContractorsincAsbestos Removal,AsbestosConsultants/Surveyors andAnalysts
Page22of76
NOTE-ThismanagementplanmustbeusedinconjunctionwiththeAsbestosRegisterandActionPlanfortheproperties/premisesconcerned.
4.2Responsibilities
4.2.1TheHeadofHousingandPublicProtectionisresponsibleforensuringthat:-
a.TheAsbestosPolicyisrelevanttoallpartsoftheLandlordServicesandis
signedandindate.
b.TheAsbestosManagementPlanandassociatedappendicesareapprovedandintegratedintoWCBCLandlordServicesoperatingprocedures.
c.Regular AMPreviews and reviews of the ActionPlan and Interim
Proceduresarecarriedout.
d.ThelongtermAMPisimplemented.
e.Adequateresourcesareprovidedandallocatedtocarryouttheplan.
f.Allcontactwithpress,enforcingauthorities,andlegalquerieswithrespect toasbestosorasbestosexposurearemanaged.
g.ReportingtotheStrategicDirector.
h. Seealso5.1.6, 5.2.3, 9.1.10and15.3.2
4.2.2TheLandlordServicesManagerisresponsiblefor:
a.EnsuringregularAMPreviewsandreviewsoftheActionPlanandInterimProcedures.
b.Reporting to the Head of Housing and Public Protection on asbestos
matters.
c.Providing budget and cost information on the asbestos management
programme.
d.Attending Asbestos Awareness training and WCBC Landlord Services operationalasbestosproceduretrainingandrefreshersessions.
e.EnsuringActionPlanisimplemented
f.Seealso5.2.3,and15.3.2
4.2.3TheProperty Manager(Assets and Compliance)andPropertyManager(RepairsandContracts)areresponsiblefor:
a.ParticipatinginregularAMP reviewsandreviewsoftheAction PlanandInterimProcedures.(See15.3.2)
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.'
WCBCAsbestosManagementPlan-December2011
b.ReportingtotheLandlordServicesManagerandensuringthattheinstructionsand recommendationsfromthe La'ndlordServicesManager andtheHeadofHousingandPublicProtectionarereviewedandimplemented.
c.EnsuringtheAssetandDevelopmentTeamhavehasincludedallcontractorsintheconsultationprocessforcomplyingwiththisAMPandtherelevantAsbestosLegislation.
d.AttendingAsbestosAwarenesstrainingandWCBCLandlordServices operationalasbestosproceduretrainingandrefreshersessions.
e.EnsuringthatallmanagersandteamsundertheirManagementControl havebeenprovidedwithsuitableandsufficientinformation,instructionandtrainingtosuccessfullycarryouttheirrelevantrolesandresponsibilities.
f.EnsuringthattheimplementationoftheAMPismonitoredtoensurethatworkingarrangementsandprovisionoffinancial,technical,humanandotherresourcesaresuitableandsufficienttomeetitsrequirement.(See auditandReview).
g.EnsuringthattheAssetandDevelopmentManagerandtheAsbestos Teamhavesuitableresourcestocarryouttheirrolesandresponsibilities.
4.2.4TheAsbestosCoordinatorisresponsiblefor
a.UndertakinganauditingroleonrepresentativeprojectsandtheAsbestos ManagementPlan.
b.Ensuringthatemergencyproceduresareestablishedandimplemented.
c.ProvidingexpertadviceonACM'sandtheirtreatmenttothosewithresponsibilityunderthisAMP.
d.EnsuringthattheperformanceoftheActionPlanandManagementPlanarereviewedatleasteverysixmonthsandamendedasnecessary,and anyissuesarereportedtotheAssetandDevelopmentManager.
4.2.5TheDeputyAsbestosCoordinatorsareresponsiblefor:
a.. ReportingtotheAsbestosCoordinatoranddeputisingdutiesallocated tothem by the Asbestos Coordinator and the Asset and DevelopmentManager.
b.Dutiescouldincludeassistinginanyoftherolesandresponsibilities detailedfortheAsbestosCoordinatorinparagraph4.2.10.
4.2.6TheLandlordServicesSafetyComplianceOfficerisresponsiblefor:
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a.RepresentingWCBCHousingandPublicProtectionDepartmentinall HealthandSafetymattersincludingasbestos.Includingattendingandreportingat/to:
b.
4.2.7KeyContacts
ALLE-MAILSTOBEADDRESSEDISENTTOTHEASBESTOSTEAM
a.AsbestosTeam
E-Mail:asbestos
b.JamesJones
Telephone:01978315471I07764561298
Email:
c.KarlStevenson
Telephone:01978315458I07740026706
Email:ERGENCYCONTACTNUMBERS
Office-01978315471-07764561298
OutofHours(ChesterCare)
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5·CONTROLANDUSEOFTHEASBESTOSMANAGEMENTPLAN
5.1Control
5.1.1ThisAMPisacontrolleddocument.Issueandamendmentsarerecordedbythe AsbestosCoordinatorintheDocumentControltableatthefrontof thedocument.
5.1.2Allholdersarerequiredtoholdthemostrecentversion.Thiscanbecheckedat anytimebycomparisonwiththeAMPMasterCopywhichiskeptindigitalformatbytheAsbestosCoordinator.ItisalsolocatedintheLandlordServices'ssectionontheWCBC'sintranet,'Wrexnet'.Itistheresponsibilityofeachholdertoensure theyholdacurrentversionoftheAMP.
5.1.3TheAsbestosCoordinatorisresponsibleforcallingforareviewoftheAMPat leasttwiceayear(seeSection15).Anyadditionalamendmentswillbecarried outassoonaspossibleandwillnotbedelayeduntilascheduledreview.AfullrecordofthisreviewwillberetainedbytheAsbestosCoordinatorintheAMPReviewFile.
5.1.4TheAsbestosCoordinatorisresponsibleforregularauditsontheAMP(seeSection15).ShouldtheresultsoftheseauditsrequireamendmentstotheAMP thoseamendmentswillbecarriedoutassoonaspossibleandwillnotbedelayed untilascheduledreview.
5.1.5AnyonecanproposeamendmentstotheAsbestosCoordinatorwhowillkeeparecordofthemintheAMPProposedAmendmentsFileandincludeandimplementanyamendmentshe/sheconsidersnecessary.OnlytheAsbestos Coordinator,ordesignatedexternalcontractorunderthemanagementoftheAsbestosCoordinator,mayactuallyamendtheAMP,ensuringallamendments areincludedinthecurrent"AMPMasterCopy".
5.1.6TheHeadofHousingandPublicProtectionisresponsibleforensuringallparties whoareinvolvedinthemanagement ofasbestosinWCBCLandlordServices portfolioorpropertieshaveaccesstoacurrentcopyoftheAMP.TheAsbestos Coordinator isresponsibleforensuringthatallsupersededpapercopiesoftheAMParedestroyed.
5.2Use
5.2.1ThisAMPwillformthebasisforthesafemanagementofACMsonWCBC LandlordServicesportfolioandforcontrolofworkswhichdisturbsorislikelytodisturbanyACMswhicharecarriedoutbyoronbehalfoftheWCBCLandlordServices. ·
5.2.2This AMPis not intended to replace the comprehensiveknowledge and
understanding of the regulations, codes of practice and guidance relating to
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managementoforworkwithACMsrequiredbeforebeingconsidered competenttocarryoutthosetasks.
5.2.3ItistheresponsibilityoftheHeadofHousingandPublicProtection and theWCBCLandlordServicesSeniorleadershipteamtoensurethatallstaffand contractorsundertakingworkwhichdisturbsorislikelytodisturbanyACMshaveaccesstoacopyofthisAMP,orrelevantappendicesandtheirworkisauditedtodetermine andrecordtheircompliance/orlackofitwiththerequirementsofthelegislationandthisAMP.
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NOTE-Thismanagementplanmustbeusedin conjunctionwiththeAsbestosRegisterandActionPlanfortheproperties/premisesconcerned.
6IDENTIFICATIONOFACMs
6.1IdentificationofACMs
6.1.1To comply with Regulation 4(5) CAR2006 Identification of ACMs should becarriedoutbytwomethods,reviewofinformationandinspection;
(5)Withoutprejudicetothegeneralityofparagraph(4),thedutyholdershall ensurethat-
(a)accountistakenofbuildingplansorotherrelevantinformationandoftheageofthepremises;and ·
(b)aninspectionismadeofthosepartsofthepremiseswhicharereasonablyaccessible.
6.2ReviewofInformation-Desktopstudy
6.2.1AthoroughdesktopstudyhasbeenundertakenontheWCBCLandlordServices PropertyStocktoestablishtheasbestosstatusoftheproperties,toestablishthecurrent level of information known and recorded about asbestos within theproperties
6.2.2Thedesktopstudyhasreviewedalltheinformationthatcanbeobtainedabout
thepremisesbasedonageandrisk.
6.2.3Anyexistingsurveys/assessmentsofthepremiseshavebeenassessedandconsiderationgiventohowaccuratetheyare,basedonwhentheywerecarriedout,whethertheyareuptodate,whatpartsofthepremisestheycoveredandiftheycomplywithcurrentrequirementsinthisAMP.
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6.3Surveys /Inspections
6.3.1Threelevelsofinspectionmaybecarriedouttodeterminethepresenceofasbestos:-
i.Bulksamplingofspecificmaterialslitems(usuallyduringemergency
procedures)
ii.Management survey inaccordance with HSG264 (to manage asbestos in .
thepremises)
iii.Pre-Refurbishment I Pre-Demolition survey inaccordance with HSG264
(priortointrusivemaintenanceIrepairIrefurbishmentIdemolitionworks)
6.3.2InspectionswillbecarriedoutbyIS017020andIS017025UKASaccredited organisationsthathavebeenawardedtheworksinaccordancewiththeWCBCLandlordServicestenderingQAprocedure.
6.3.3Surveying activitieswill becarried out inaccordance withthe HSE's HSG264,
'TheSurveyGuide'Guidance.
6.3.4Surveyinformationrecordedon-sitemustincludeHSG227MaterialandPriorityAssessment information(HSG227-Acomprehensiveguidetomanagingasbestosinpremises).
6.3.5InaccordancewithHSG264everyreasonableattemptwillbemadetoaccessnormallyaccessibleareasduringManagementsurveys.Anyinaccessibleareasmustbenotedforfuturereferenceandriskassessment.
6.3.6InaccordancewithHSG264allareasanditemswillbeassessedregardlessofaccessibilityduringPre-refurbishmentIpre-demolitionsurveysinlinewiththescopeoftherefurbishmentetcworks.
6.3.7Itemswillbepresumedtobeasbestoscontainingunlessthereisstrongevidence
tothecontrary,suchas:-
a.theresultofasamplehavingbeentested.
b.informationfromthemanufacturer.
c.informationcollectedduringthedocumentarysearch.
6.3.8All survey inspections will be supported by clearly annotated floor plans Idrawingsindicatingthepresenceof all items (e.g. asbestos, non-asbestos,presumed,inaccessible).
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6.3.9ObservationswillberecordedonallroomsIlocationstoindicatebasicbuilding structureandmaterials,supportedbyphotographs.
6.3.10Any inaccessibleareas(see6.3.56.3.6)willbeneedtoberecordedintheregisterandonthedrawinganyareanotaccessedorinspectedanditmustbeassumedtocontainasbestosunlessyouhavestrongevidencethatitdoesnot.
6.3.11ItisarequirementofRegulation21oftheCAR2006thatthoseengagedintheanalysisofsamplesofmaterialtodetermineiftheycontainasbestosmustdemonstratetheycomplywithISO17025. IntheUnitedKingdomUKASisthesolerecognisedaccreditationbodyforthisstandard;AUKASlaboratorymustbe usedtoanalyseanysamplestakentodeterminethepresenceofasbestos.
6.3.12TheformatandresultsofreviewsorinspectionsonWCBCLandlordServicespropertieswillbeheldontheKeystoneAsbestosRegister,seesection9.
6.3.13PriortoanyroutinemaintenanceworktheAsbestosRegistershouldbeconsultedoraninspectioncarriedouttodeterminethetruenature,locationandextentofanyACMspresentthatmaybedisturbedbytheworks.
6.3.14Aninspectionand/orassessmentwillbe carriedoutontheguidanceoftheAsbestosTeamwherethereisreasontobelieveACMsorasbestoscontaining debrismaybepresentinpremisesfromwhatevercause(previousworks,damage,omissionsonpreviousinspectionsetc.).AfullrecordofallinspectionsIassessmentswillbekept.
6.3.15AsperCAR2006Reg4,ACMswillbere-inspectedregularlytoensurethatthey continuetobemaintainedinasafeconditionandatalowrisk.There-inspectionregimeisdetailedinSection14ofthisAMP'Monitoringof ACMs'.
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7RISKASSESSMENTOFACMs
7.1AssessmentofACMs
7.1.1Assessment of ACM's shall be carried out by a suitably qualified person inaccordancewithHSG227.
7.1.2Theriskassessmentiscarriedoutinstages;thematerialassessmentandpriority
assessmentprovidingtheriskassessmentassetoutinHSG227.
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8MANAGEMENTOPTIONSANDRATIONALE
8.1ManagementOptionsandRationale
8.2General
8.2.1IngeneralACMsingoodconditionandwhichareunlikelytobedamaged·ordisturbedshouldbeleftinplaceandmanaged.
8.2.2IngeneralACMsinpoorconditionmustberepairedorremoved.Poorcondition meansthatthematerial'sexposedsurfaceisinaconditionwheretherearesubstantialareasofvisiblyloosefibresthatmaybereleasedbyveryslightdisturbance, oranymaterialwhichhassufferedsignificantdamageordeterioration.(Examplesofpotentialdisturbancewouldbesomeoneusinghigh speedpowertoolsclosebyorthevibrationofnearbyplantoranotherformofcontactwiththematerial.)
8.2.3IngeneralACMswhichareonlyslightlydamagedcanberepaired,encapsulated orenclosed.TheseoptionswillbeusedbyWCBCLandlordServicesifnomajoralterationsorrefurbishmenttothatareaofthepremisesisplanned.ACMswhicharedamagedandcannotberepairedwouldusuallyneed toberemoved orsealedaway.Howevertherearesomematerials,suchasasbestoscementand compositematerials,wherefibresarefirmlyboundintothematrixofmaterial. Thesematerialsarelesslikelytoeasilyreleasefibresevenwhendamaged.
8.2.4Materialswillpresentagreaterriskifthey:
a.arealreadydeterioratedorhavebeendamaged;
b.arelikelytobedisturbedinthecourseofplannedwork,e.g.requireregularrepairormaintenance;
c.areveryaccessibleandlikely tobedisturbedordamagedinnormaluse;
d.arelikelytobedamagedbyvandalism;
e.arelocatedinhostileorvaryingenvironments.
8.2.5Themostsignificantriskwillbefromasbestosinareaswheremaintenanceis requiredregularly,orareaswhererefurbishmentworksaretotakeplace.Thisis particularlytrueforl'!laintenanceIrefurbishmentworkstoheatingandelectrical systems(forexample).Theriskwillbegreaterstillifthematerialisinaconfined spaceand/oranunventilatedarea.
8.2.6Thereisunlikelytobeanysignificantrisk from ACMs in areas which areunoccupied,inaccessible,andnotlikelytobedisturbedbymaintenanceactivities.
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8.2.7IfACMsaresuitablyidentifiedandmanagedthroughsuitabledisseminationofinformation,therewillnotbemuchriskthatapersonwillunknowinglyworkonthemwithouthavingproperprotection.IfACMsarenotidentifiedandtheyareinanareawhereworksIdisturbanceislikelytotakeplacetherewillbeahighriskofsomeoneworkingonthem,oraccidentally damaging themwithout knowingthattheycontainasbestos.
8.2.8EvenwhereACMsareinpartsofthepremiseswhereworkcouldregularlytakeplacetheywillnotpresentahighrisktohealth,providedthat:thematerialisingoodconditionandfibrescannotbereleased;itisnotpronetoaccidentaldamageorvandalism;andthereisasysteminplacetopreyentanyonefromworkingonitwithoutproperprotection.
8.2.9TherearecircumstanceswhereACMswillhavetoberemoved,despitethefactthattheyareingoodcondition.Forexample,wheredemolitionis planned orwheremajorbuildingworkormaintenanceislikelytodisturbthem,theyshouldbe
·removedbeforeworkstarts.WhereACMsareinplaceswheretheyareverylikelytobedamaged,orwheretheyarealreadybadlydamaged,managementalonemaynotbeenough.
8.2ManagementOptions
8.2.1Theavailablemanagementoptionstobeusedtoprovidephysicalcontrolwillbe;
a.identifyandmanagetheACM,noremediationworksrequired;
b.· protect/enclose theACM;
c.seal/encapsulatetheACM;
d.repairtheACM;
e.removetheACM.
8.2.2Theavailable management option will be those recommended by a suitablyqualifiedandaccreditedasbestoscontractororconsultant.
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9ASBESTOSREGISTER
9.1AsbestosRegister
9.2General
9.2.1WCBCLandlordServicesarein theprocessofconsolidatingallasbestossurvey,inspectionandremovaldataontotheKeystoneAssetManagementsystemandhavealldatainhardcopy. ReferencetoAsbestosRegisterintheAMPwillmeanreference tothe KeystoneAsset management system. [statement pending reviewofKeystonedataandprocessofdisseminatinginformation]
9.2.2TheAsbestosRegisterisarecord ofknownorsuspectedACMsthroughout WCBCLandlordServices(HRA)portfolio.Itcontainsinformation,foridentifiedorsuspectedACMs,ontheirlocation,nature,conditionandextent.Italsostates, whereknown,thoseareaswhichhavenotbeensurveyed.InformationmayalsobeincludedonnoriACMswhere,inthenormalcourseofthebuildingoperation, theymaybeconfusedwithACMsandthuscauseconcern.
9.2.3Thepresumptionmustbe thatACMsarepresentinallun-surveyedareasandforallsurveyedareaswherethematerialwouldnothavefallenwithinthescopeoftheoriginalsurvey Iinspection. '
9.2.4Whereavailableannotateddrawingsshouldbeusedtoillustratethe Registerinformation;these will be marked upwith the location, nature, condition andextentofknownorsuspectedACMs.
9.2.5Thedata,layoutandanydrawingsusedaspartoftheRegisterwillbealignedwiththerecommendationsofHSG264andHSG227.Informationrecordedwill,asminimum,allowanobjectiveriskassessmenttobecarriedout,asdescribedwithinsection7.
9.2.6AsbestosRegisterinformationwillbestoredelectronically,withcopiesofarchive
andcurrentRegisterheldbyWCBCLandlordServices.
9.2.7TheAsbestosRegistercontainsawiderangeofinformationthatneedstobekeptuptodate.Thoseindividuals,departmentsororganisationswiththeabilitytoaffectorinfluencedataintheRegisterwillbeexpectedtosupplyrelevant informationtotheAsbestosCoordinatorasandwhenchangesoccur.AttheAMPauditsorreviewstheAsbestosCoordinatorwill requestfeedbackontherangeandquantityofamendmentsreceived..
9.2.8TheRegisterwillbeupdatedregularly,asfurtherinformationisgenerated.
9.2.9Archive copiesoftheRegisterwill bekeptbyWCBC LandlordServicesforatleast 40years;thecopieswill beavailableforauditpurposes,forexample,todemonstrateon-goingmanagementofACMs.
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9.2.10ChangesinrelevantlegislationwillbereflectedwithintheAMP,AsbestosActionPlanandAsbestosRegisterrespectively.AwarenessandimplementationofrelevantchangeswillbetheresponsibilityofWCBCLandlordServices'sAsbestos Coordinator.ProposedchangestotheAMPwillbediscussedat theAMPReview.
9.2.11TheelectronicAsbestosRegisters(databases)areheldbyWCBCLandlordServices. TheAsbestosCoordinatorensuresthattheRegisterissubjecttoongoingreviewandupdate.
9.2.12AversionofthemostrecentlyissuedAsbestosRegisterwillbelocatedonWCBCLandlordServicesITnetworkwhereitwillbeavailabletoallselectedpersonnel.Thelocationof,orthemeanstolocate,theAsbestosRegisterwillbegiventoallwhomayrequiresuchinformation.InformationonACMlocationandconditionwillbemadeavailabletoanyonelikelytodisturbit.
9.2.13ForthosewithoutaccesstoelectronicorpaperbasedinformationshouldcontacttheAsbestosCoordinator.Informationwillthenbemadeavailableasone ormoreofthefollowing:
a.PhotocopiesofRegistertext
b.Printoutofcolourmarkedupplans.
c.· Other records as required.
9.2.14Thoseaccessingtheinformationshouldregularly read information on theinterpretationandlimitationsoftheRegister.Inparticulardetailsof:
a.Areasnotaccessed,and
b.ACMscommonthroughabuildingorfloor.
c.Scopeandlimitationsofspecificsurveysorinspections
10.1.15Allrequestsforinformationwillbe dealtwithbytheAsbestosCoordinator.
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9.3AsbestosRegisterMinimumContent-Inspection/Survey/AssessmentInformation
9.3.1TheAsbestosRegistershouldrecord;
a.Detailsofthenature,location,extentandconditionofmaterials,alongwithalgorithmvaluesforthematerialIpriorityandriskassessmentsrespectivelyasdeterminedbyHSG227togetherwithdetailsofthelaboratorytestresultsofsamplestaken,linkstophotographsandlocationdiagrams.
b.Detailsofthesites,buildingsandlocationsmanaged,togetherwithlinksto
diagrams,floorplansandphotographs.
c.Detailsofallinaccessibleareasandpresumedmaterialswhereaccesshas
notbeenpossible.
d.Ifavailable,thealgorithmvaluesforthematerial/priorityandrisk assessmentsrespectivelyasdeterminedbyHSG227togetherwitharecommendationforremedialactionbasedonthosevalues.
e.Periodic inspection record, providing anuptodate riskassessment and
historicalrecordofthematerial,fromits discoverytoeventualremoval.
f.Inaddition,detailsofprojectsandindividualitemsofworkthatareaffected bythepresenceoftheasbestos,alongwithdetailsofthecontractorsthatcarryouttheworkshouldberecorded.Thisprovideshistoricalrecordsof whodidwhat,whereandwhen,includingaddressandcontractdetailsofasbestoscontractorsandlaboratoriesused.
g.Thespreadsheetshould.produceacomprehensiveset of reports and Registersthatcanbefilteredandsortedtomeettheneedsofallparties concernedincludingindividualcustomers.
9.3UseoftheAsbestosRegister
9.3.1InformationfromtheAsbestosRegistermustbeconsultedpriortocarryingout anyworkwhichisliabletodisturbanybuildingmaterialsordebriswhicharenotstronglypresumed(withsupportingevidence)orprovedtobenon-asbestos.
9.3.2The Asbestos Co-ordinator must update the asbestos Register following any
removalorremedialwork. Recordsshouldincludeasminimum:
a.amendmenttoRegisterdetailingitemsremediated/removed
b.Airmonitorirtgstrategyandreports,andspecificallytheCertificateofRe
Occupationwith4StageClearancedocumentation(ifrelevant)
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10DISSEMINATIONOFINFORMATION
10.1DisseminationofInformation
10.2General
10.1.1CAR2006Regulation4(9)Themeasurestobespecifiedintheplanformanagingtheriskshallincludeadequatemeasuresfor-
(a)ensuringthatinformationaboutthelocationandconditionofanyasbestosoranysuchsubstanceis-
(i)providedtoeverypersonliabletodisturbit,and
(ii)madeavailabletotheemergencyservices.
10.1.2The register is in digital format in a database.A paper copy can be made
availableforuseonsite.
10.2Disseminationofinformation-InterimProcedure
10.2.1ItisassessedthatthosemostlikelytodisturbACMsarecontractorsengagedindemolition,refurbishment,andrepairormaintenanceworksrespectively.InadditiontheinformationshouldbegiventoStaffandtheEmergencyServicesinordertopreventaccidentaldamage.
10.2.2ForEmployeesengaged inroutinemaintenance,,repairandrefurbishment
theflowchartinAppendixEshouldbefollowed.Insurilmary;
a.AllsuchemployeesmusthaveattendedAsbestosAwarenessTrainingandhave been provided with suitable and sufficient training on the WCBCHousing and Public Protection Procedures as summarised bythe flowchartinAppendixE.
·b.All employees are provided with information on asbestos items on the
worksticketIorderpriortotheworkscommencing.
c.WhenaworkinstructionisreceivedbythecontractortheymustcheckforthepresenceofACMs.WherenoinformationisavailableACMsmustbeassumedtobepresent.IfnoACMsarepresentthenworkcan progressasnormal.WhereACMsarepresent,orpresumedtobepresent theemployeeisthenrequiredtocontacttheAsbestosCoordinatortomake anassessment.
d:IftheassessmentconcludesthatnoACMswillbedisturbedthenthework canprogresswithcaution.Howeveriftheassessment concludes thatACMswillbedisturbedthen·theAsbestosCoordinatorwillinstructonthecorrectcourseofaction,probablyinvolvingaspecialistcontractor.
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e.RegularauditsofroutinemaintenanceandrepairworkwillbecarriedoutbytheAsbestosCoordinatortoensurecompliance.
10.2.3For External Contractors engaged in refurbishment and demolition the
followingprocedureisfollowed;
a.AllexternalcontractorsmustbeassessedpriortoworktoensurethattheyhavesuitableandsufficientasbestosriskmanagementpoliciesandproceduresandtoensurethatalloftheirstaffthataretoworkonWCBCLandlord ServicespropertieshavehadsuitableandsufficientAsbestos AwarenessTraining.
b.AttheplanningstagetherelevantWCBCLandlordServicesOfficermustcheckforthepresenceofACMsinthepremisesontheAsbestosRegister.Wherenoinformationis availableACMsmustbeassumedtobepresent. IfnoACMsarepresentthenworkcanprogressasnormal.WhereACMsarepresent,orpresumedtobepresenttheProjectManager isthenrequiredtomakeanassessmentiftheworksarelikelytodisturbthose materials.Thisassessmentmustbewritten,recordedandforwardedtotheAsbestosCoordinator.Iftheassessmentconcludesthat noACMswillbedisturbedthentheworkcanprogresswithcaution.HoweveriftheassessmentconcludesthatACMswillbedisturbedthentheAsbestosCoordinatormustbecontactedwhowillinstructonthecorrectcourseofaction,probablyinvolvingaspecialistcontractor.
c.TherelevantWCBCLandlordServicesOfficermustensurea PrerefurbishmentIDemolitionsurveyhasbeencarriedoutinthepremises concernedwherethereisanydoubtthatACMscouldbepresent.
d.AllACMslikelytobedisturbedbytheworkmustberemovedpriortothestart ofotherworks.All work on ACMs must beundertaken instrictaccordance withcurrentguidance and WCBC Landlord Services procedures and adequate records keptand forwarded to the AsbestosCoordinator.
e.ProjectManagersaretogiveallrelevantinformationtocontractors, includingCouncilProcedures.Contractorsshallpassthis informationinhardcopy formontotheirsite operativesorsub-contractors
f.Allcontractorsaregivenaccesstothedataon any asbestos removal workscarriedoutandmadeawarethatshouldsuspectmaterialsbe uncoveredtheProjectManagermustbeinformedasamatterofurgency.
g.Regular auditsof projectswill becarried out bythe Safety Compliance
OfficerandtheAsbestosCoordinatortoensurecompliance.
h.Contractorsmustdemonstratesuitableandsufficientasbestosawareness trainingandrefreshersbeforeprojectworkcommences.
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