MapleBrook Soccer Association

Fall Manager Checklist

Manager Liaison:

Tracy Krasnoff

(612) 834-4043

Important Dates for Fall 2012

  1. August 25 – Mandatory MYSA Fall Coaches Meeting, you will be notified of which district your team will play in prior to this meeting. Game schedules and field directions are distributed at this meeting.
  2. September 8 – October 7: League Games occur
  3. September 25 – U11 to U14 notify MYSA, via your user log in, if team will participate in Fall State if they qualify
  4. September – Age Group Training occurs ( See MBSA website for dates)
  5. October 8 – All league games must be reported to MYSA (fines incurred if not reported)
  6. October 13-14: Fall State for U11-14 held in Rochester

Requirements

  1. E-mail Club Administrator and tell her you are a team manager in order to ensure you are on coach/team manager email distribution list.
  2. A background check is done annually. The soccer year begins in fall. If you do a background check for fall soccer season then you do not have to do another one for summer soccer. The background check is paid for by the MBSA.
  3. The MapleBrook Coaching Staff Code of Conduct must be signed (online virtual signature). This is done on the club’s website, “Code of Conduct” tab. This is done annually.
  4. MN State Law requires concussion training. View video on CDC’s website ( and then register and upload your certificate of completion on the coaches page of the club’s website (

Communication with Families

  1. Create roster – distribute to families
  2. Email Distribution list
  3. Cell phone text distribution list
  4. Team Website
  5. Communicate to parents your and the coaches preferred method of communication. As well as who they should contact for various items.

Team Website Pages

  1. Contact Registrar to be given access to your team website.
  2. There is a website user manual on the manager page of the MBSA website
  3. Include:
  4. Coach and team manager contact information.
  5. Roster (optional): Use players first or last name (not both first and last names for safety issues) and jersey numbers (optional).
  6. Game schedule – use game tab, this will flow to calendar
  7. Calendar: Use team name in all entries, Include all team events, keep current, tell parents to refresh frequently.
  8. Upload: Field directions and game schedule received from MYSA

Player Forms

  1. Each player has MYSA Medical liability form filled out and signed. This does not need to be notarized unless the team is planning on doing an out of state tournament.
  2. Each player has the MapleBrookPlayer and Parent Code of Conduct form signed.
  3. Each player has the CDC Parent/Athlete Concussion Information Sheet signed.
  4. Keep forms available in case of injury at practices or at a game. Consider keeping the original and give the coach copies.
  5. All forms are good for the soccer year: (Fall 2012 and Summer 2013)

Uniforms

  1. Fall uniform kits – One pair red shorts, one pair red socks, one silver jersey, one red jersey
  2. Ordered and paid for full kit if playing summer as well as fall, will get remainder of items in spring
  3. Fall kit available to those only playing fall.
  4. Fall only players can also borrow a uniform, confirm that numbers do not conflict with team.
  5. Contact uniform coordinator with uniform questions.

Equipment: (all equipment is paid out of the team fees)

  1. Game ball and four corner flag for home games.
  2. Pinnies
  3. Extra balls
  4. Medical kit
  5. Cones
  6. PUGG goals (may borrow from club—contact Chad Thomas)
  7. Ice pack- 2 instant ice packs
  8. Talk to coach/prior year teams about what they have to use. Remainder of items will be purchased with team fees.

Game and Practice Schedule and Field Directions:

  1. Send out both game and practice schedule to players’ families, and post on team website. Practice schedule is determined by coach
  2. Include Age Group Training on practice schedule/website
  3. Send out field location to players’ families, and post on team website

Bring to Games

  1. Passes
  2. Competitive Match Report, with stamped self addressed envelope for home games.
  3. 4 corner flags (home games)
  4. Ejected Participant form (pink card)
  5. First aid kit
  6. Emergency contact information
  7. Medical liability forms
  8. Discuss with coach who is responsible for bringing items

Player/Coaches Passes – No PASS NO PLAY

  1. Online background check, MapleBrook Coaching Staff Code of Conduct, and CDC Concussion Training must be completed for team manager(s) and coaches.
  2. Player and coach passes are submitted to MYSA by the club’s registrar and then are printed by MYSA. Passes are picked up from MYSA by the registrar or designated person. Passes are then distributed to team managers by the club’s registrar. The bulk of passes are distributed in late August. Club registrar must be notified if passes are needed for an early tournament.
  3. Age verification, for players who are new to MBSA: done by the Registrar or a Board member (the player’s legal name and birth date must be confirmed with the original birth certificate).
  4. 1” x 1” photo of every player, coach and manager needed for passes.
  5. Signature of every player, manager and coach on the back of their pass.
  6. Laminate each pass. The team budget(supplies) pay for the lamination. 3” x 4”self sealing photo laminating pouches work great - available at Target, Walmart, and office supply stores
  7. Place all passes in alphabetical order (by last names) on a ring. Players then Coaches and Managers

Game Reporting/ Game Form

  1. Competitive Match Report
  2. PDF form is available on both the MBSA and MYSA website.
  3. Give to center ref prior to start of each game.
  4. Self addressed, stamped envelope for home game given to center referee. Labels for envelopes are given at the mandatory coaches meeting held by MYSA.
  5. Report game score of both home and away games (for U11-14 age groups only—U9/U10 do not report game scores). This is done online on MYSA’s website using username and password given at the mandatory coaches meeting.

Game rescheduling:

  1. Instructions on how to reschedule home games are on the club’s website on the “team managers” page. You must provide three dates for rescheduling.
  2. Once the away team accepts the new date and field, MBSA Coach/Manager must go to MYSA’s website to complete the online reschedule form. You will need your MYSA online username and password that are given in your team packet at the mandatory coaches meeting.
  3. If you are the away team you will need to accept the rescheduled time online from the home team using your MYSA online username and password.

Weather

  1. If the City of Maple Grove closes a field due to weather, information is found on the club’s website under “Fields & Weather” and then under “Weather Status.” Link is: or call 763-494-5959 after 4:00 PM.
  2. If game is not cancelled by the city or you are not notified for an away game by the opposing team, players must go to the field. The center ref, at the field, will determine and game cancellations/postponements.

Budget- Fall Only

  1. Create team budget with the coach
  2. Collect money from families to cover team costs
  3. Summer has a different budgeting/billing process

Tournaments

  1. Team figures out how many and which tournaments including Fall State
  2. has a tool to help you search for tournaments and get information on each tournament (contacts, cost, dates, etc.).
  3. Register and pay for tournaments.
  4. Send game schedule and directions for tournament.
  5. Do tournament check-in for the team

End of season party and gifts: Optional

  1. End of season gifts: Coaches and/or players – discuss with all parents
  2. Organize end of the season party – this can be delegated.

Snacks: Optional

  1. Discuss with Coach first then parents if snacks and/or drinks are going to be provided after games or oranges at halftime. Older teams generally do not do snacks.
  2. Create snack list
  3. Collect food allergy information and distribute with snack list.

Manager Resources:

MapleBrook Soccer Association Website:

MapleBrook Team Manager Webpage

MYSA Website

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