Schedule of Events

Bid No. 11-012/22

Electrical Connection to Building - L

ITEM / ACTION / DUE DATE / Responsible Person
1 / Prepare Ad / 6/1/2012 / Project Manager
2 / Assign Bid No. / 5/30/2012 / Buyer
3 / Prepare Bid Package including Front-End, Div. 1 and Specification & Drawings (Specs & Drawings from the Architect) / 6/1/2012 / Project Manager
4 / Final Bid set & Bidders List / 5/30/2012 / PM & Buyer
5 / LETTER TO NEWSPAPER / 5/31/2012 / Buyer
6 / Classified Ad-First Run (2 Ads-Seven calendar days separation required) / 6/5/2012 / Buyer
7 / Classified Ad-Second Run / 6/12/2012 / Buyer
8 / Reproduce and email/fax/mail bid to Bidders and Plan Rooms / 6/7/2012 / Buyer
9 / Post Bid to District’s Website / 6/7/2012 / Buyer
10 / Mandatory/Non-Mandatory Job Walk
(Have the pre-bid meeting 1-3 days after the second ad is run) / 6//19/12@ 10:00am / Project Manager
11 / Last day for RFI’s submittals, / 6/26/2012 / Project Manager
12 / Issue Addenda #’s 1 – x if necessary
(72 hours before Bid Due required) / 7/2/2012 / Project Manager
13 / Bid Due / 7/9/2012
2PM / Buyer
14 / RESULTS INTO COMPUTER and Distribute to interested parties / 7/10/2012 / Buyer
15 / Bid Selection Determined / 7/13/2012 / DGS/Purchasing.
16 / Bid Protest Period (5 Days after Bid Due required) / 7/16/2012 / PM
17 / “Action Item” District’s Selected Bidder for Board Approval - / 7/17/2012 / PM & David I.
18 / BOT Meeting /Approval / 7/17/2012 / PM
19 / Prepare Individual Contract(s) to be issued with the PURCHASE ORDER / Carol Reil

Project Manager, please provide the following information:

Project No.: / 2355A
DSA approval required? / No
California Contractor’s License required for this project / B or C10
The Engineering Estimate of Construction Costs: / $786,000
The Construction Period from “Notice to Proceed” is how many days? / 120
Liquidated Damages should be set at / $2000
Pre-Bid Meeting Location: Merritt College Bldg L Main Entrance
Who is the A&E (Architect &/or Engineer): Contact: John Salas / Salas O’Brien
Address: 305 South 11th St., San Jose, CA 95112 Tel: Email: :
Project Manager: Johnnie Fudge / DGS
Address:: Email: