SCTBanner
Instructional
and
Non-Instructional
FacultyAssignments
Prepared June 25, 2007
Patty Eck, CPS
Academic Affairs Support Specialist
Office of the Provost
Academic Hall, Room 270
Mail Stop 3400
Telephone: 2064
Fax: 5102
E-mail: peck
Homepage:
Experience Southeast...Experience Success
Table of Contents
Topic / PageGo To a Particular Page……………………………….. / 2
Signing on……………………………………………... / 3
Creating a Shortcut on Your Desktop…………………. / 3
SIAASGN - Faculty Assignment Table……………….. / 5
Icons…………………………………………………… / 5
Finding Banner IDs……………………………………. / 6
Term Codes for Fall, Spring, and Summer……………. / 8
Instructional Faculty Assignments…………………….. / 8
Workloads……………………………………………... / 11
Contract Types………………………………………… / 12
Position Numbers……………………………………… / 13
Assignment Type Codes………………………………. / 13
Non-Instructional Faculty Assignments
(formerly called Alternate Assignments)……………… / 15
Non-Instructional Assignment Type Codes…………... / 17
Course Information Changes………………………….. / 19
Core Hours…………………………………………….. / 20
Assignment Types Which Produce PT/OVL Contracts.. / 21
Exiting From SIAASGN………………………………. / 21
Looking Up Position Numbers………………………... / 22
New Faculty…………………………………………… / 25
Troubleshooting……………………………………….. / 28
NOTE: To go directly to a particular page in this document, hold down the Ctrl key and hit G. A “Find and Replace” box will appear on your screen. Click on the “Go To” tab, then make sure the “Go to what:” box is on the word Page (if it is not, click on Page). Click in the “Enter page number:” box and enter the page number you wish to go to. Click on the “Go To” button. This moves you to the requested page. Click on the “Close” button.
Sign ontoBANNER by going to Web site
(Creating a Shortcut on Your Desktop: At this point, right click anywhere in the white space on this document and choose Create Shortcut. This will place an icon on your desktop so that you can click on it to go directly to the BANNER Web site. To rename the icon that is now on your Desktop, right click on the current name, click rename, type in the name you want, and click somewhere outside the box you are in. You have now renamed the icon. A name suggestion is BANNER Log On.)
NOTE: If you need to have more than one session of Banner open at a time, you cannot use your Shortcut. You must sign on through your Internet Explorer browser by entering the address You would need to sign on through Internet Explorer two different times if you wanted two sessions open.Under Internet Native Banner (INB), choose Production Database [PROD]by clicking on it once.
Enter your portal Username, hit tab, enter your Password, hit tab, enter PROD in the database field, then hit enter. You should now see the blue General Menu screen GUAGMNU.
Your cursor is now in the Go To… field. Type in table name SIAASGN, and hit enter. You should now be in the Faculty Assignment table SIAASGN. This is the table where you assign faculty to their a) instructional assignments (courses), or b)non-instructional assignments (formerly called alternate assignments).
The icons across the top of the screen are as follows.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Icon # / Description / Icon # / Description1 / Save / 11 / Execute Query
2 / Rollback / 12 / Cancel Query
3 / Select / 13 / View/Send Message
4 / Insert Record / 14 / Print
5 / Remove Record / 15 / SCT Banner XtenderSolutions
6 / Previous Record / 16 / BXS – Add Document
7 / Next Record / 17 / Broadcast Message
8 / Previous Block / 18 / No Fine-Grained Access Control Security enabled
9 / Next Block / 19 / Multi-Institution Not Enabled
10 / Enter Query / 20 / Online Help
21 / Exit
Your cursor is now in the ID field.
If you know the faculty member’s ID number (begins with ‘S0’), enter it in the ID field. Proceed to the Term Code section on page 8 (you are now ready to enter the Term Code).
If you do not know the faculty member’s ID number, continue here.
To find a faculty member’s Banner ID number, tab to the second ID field (past the arrow pointing down), and type as much of the faculty member’s name as you can.
Hit enter. You will now see a screen with your search results.
In order to see the names, click on the down arrow next to the Search Results box.
Use the elevator bar to scroll up and down until you find your faculty member’s name and click on it. You will now see your faculty member’s ID inserted into the table.
Click in the Term field and enter the term you are working on (Fall, Spring, or Summer). Following is a table to help you pick the correct Term Code.
Term Code / Stands For / How To Break It Down200810 / Fall 2007 / 2008 is the fiscal year for 07-08; 10 is Fall
200820 / Spring 2008 / 2008 is the fiscal year for 07-08; 20 is Spring
200830 / Summer 2008 / 2008 is the fiscal year for 07-08; 30 is Summer
INSTRUCTIONAL FACULTY ASSIGNMENTS
Locate the icons at the top of your screen and click on the Next Block icon (the 9thicon that has an orange down arrow). This will show you any courses that this faculty member has already been assigned for this term. If there are no courses listed, you need to assign your faculty member to his/her courses (or non-instructional assignments which you cannot see on this screen).
Your cursor is now in the CRN Field and you will notice that there are courses already assigned to this instructor which appear on this screen. If you need to assign another course to this instructor, click on Record, Insert.
You will notice a new, blank record has been inserted onto the screen.
Your cursor is now in the CRNfield of the new, inserted record. CRN stands for Course Reference Number. Click on Help, then List.
Type in the Subject, Course, and Section of the course you want to add. In this example, the Subject, CP, is all that was entered.
Click on Execute Query. You now see the results of your query for any courses with a subject of CP. You’ll notice that all of the results do not appear on this first screen because there is an elevator bar on the right-hand side which indicates there are more results.
Locate the correct course (use the elevator bar if necessary), and double click on the CRN for that course. You will notice that the course is now on the Faculty Assignment screen for that faculty member.
For each course that you assign to a faculty member, do the following.
- Look at the Workload field to make sure it contains a workload amount, even if it is 0 (zero). If the workload is incorrect or there is no workload listed, click in the Override Workload field, enter the correct workload, and hit enter. Be sure to check the courses with a workload of 0 (zero) carefully; if the faculty member needs to be paid for that course, the workload cannot remain at 0 (zero).
NOTE: If you are entering a workload under 1, you must put a zero (0) before the decimal point (i.e., for .334, enter 0.334).
Here is an example of the course with the Override Workload field entered.
Notice that by overriding the workload and entering an amount, the Calc WL (calculate workload) field has automatically been filled in. For courses that already contain a workload, this field will already be filled in.
- Look at the Contract Type field (on the fourth row) to make sure it contains the correct contract. This field defaults to the faculty member’s main contract. If this course is not a part of that faculty member’s main contract, you will have to pick the correct contract from the dropdown list in that field. To correct the contract type, click on the down arrow next to the Contract Type field, click on the correct contract type, and click on OK. The contract type has now been corrected.
Full-time faculty will have the following contract types to choose from except for TERM (1-year faculty). They will not have the SU (Summer) choice.
Contract Type / Definition / Use ForFS / Fall-Spring / Regular-load Courses
OF / Overload-Fall / Overloads in Fall
OS / Overload-Spring / Overloads in Spring
SU / Summer / Summer Courses
Part-time faculty will have the following contract types to choose from.
Contract Type / Definition / Use ForF / Fall-PT / Fall Courses
S / Spring-PT / Spring Courses
SU / Summer / Summer Courses
- Click in the field labeled Position Number and enter the Position Number and Suffix 00 for this faculty member. Use suffix 00 for all faculty members.
NOTES:
Full-time faculty members havetheir own, individual position numbers that begin with an F. (See section on Looking Up Position Numbers if you need to find one.)
Part-time faculty all have the same position number, F99495.
Graduate Teaching Assistants all have the same position number, GRA997.
If you use a position number that is NOT a faculty position number, your course(s) will not import into the program to produce a part-time or overload contract.
The example below shows the position number added to the course.
- Click on the down arrow next to the Assignment Type fieldand select an Assignment Type Code from the list by clicking on it once, then clicking on OK. (If you do not see the Assignment Type code, use the elevator bar to the right of the codes to scroll down and find it.) An Assignment Type Code should now appear in the Assignment Type field.
Assignment Type Codes are listed below. The codes that only apply to Fall or Spring or Summer indicate that in the description. Assignment Type Codes with no semester listed in the description apply to any semester.
AssignmentType Code / Description / To Be Funded From
01RG / Fall or Spr REGLOAD (FT Only) / Established full-time positions
02CR / CORE Funding / PT/OVL allocation for each College/School
03EL / EXTENDED LEARNING Funding / Extended Learning
04AL / Fall or Spr ALTERNATIVE Funding / Area Other Than the Department (for Extended Learning, use 03EL)
05RE / Fall or Spr REPLACEMENT Funding / Vacant Faculty Line
06TA / Fall or Spr TEACH ASST Funding / Graduate Assistant Funds
07RR / READING RECOVERY Funding / Reading Recovery
08AP / ADV PLACEM TEACHER DEV Funding / Advanced Placement Teacher Development
09DC / DUAL CREDIT Funding / Dual Credit
10CH / Summer Chairperson / Regular Department Dollars
11WB / Summer WEB Funding / Web as Approved by Vice Provost
12WK / Summer WORKSHOP Funding / Workshops as Approved by Vice Provost
13PM / Summer SOUTHEAST PM Funding / Southeast PM as Approved by Joyce Becker
14MS / Summer MISCELLANEOUS Funding / Funds Approved by Vice Provost
15GR / Summer GRANT Funding / Funds Approved by the Grant
16EX / Summer EXPERIENTIAL LRNG Fund / the Department’s Experiential Learning fund
17IE / Summer IEP Funding / IEP Departmental funding
18BE / BEC-BootheelEducationCenter / BEC funding
19KA / KAHEC-Kennett Area HE Center / KAHEC funding
20SA / SAHEC-Sikeston Area HE Center / SAHEC funding
21CE / Continuing Education / Continuing Education funding
22ST / Student Teacher Supervision / Student Teachers
23NL / No Load / Used when the faculty member receives no load
24PB / Poplar Bluff / Poplar Bluff funding
25CC / Cape Higher Ed Ctr / Cape Higher Education Center funding
You have now completed the steps to select this course for this faculty member and are ready to save the record. Locate the icons at the top of your screen and click on the first icon with a picture of a disk on it (it will say Save). Notice the note at the bottom of your screen says Transaction complete: # records applied and saved. Save EACH course as you assign it.
To select another course for this faculty member, click in the CRN field on the next record and follow the instructions above beginning with SELECTING A COURSE.
To select courses for another faculty member, located the icons at the top of your screen and click on the second icon with a picture of an arrow going backwards (it will say Rollback). Enter your next faculty member’s ID or go back to the section of this handout which begins If you do NOT know your faculty member’s ID number.
NON-INSTRUCTIONAL FACULTY ASSIGNMENTS
(formerly called Alternate Assignments)
So that you don’t forget to enter all of your non-instructional assignments, you should have a printout of all of them in front of you to enter from. The most common non-instructional assignments are chair appointments, directors, coordinators, and supervisors.
Once you are at the Faculty Assignment table SIAASGN, enter your faculty member’s ID or go back to the section of this handout which begins If you do NOT know your faculty member’s ID number.
Enter the Term in the Term field and hit the Next Block icon.
From the top menu, click on Options.
Click on Faculty Non-Instruct Assignment. You will notice that you are now on the Faculty Non-Instructional Assignment screen.
Your cursor is now in the Type field. Double click in the Type field and select the appropriate non-instructional assignment from the choices. Following are your choices.
Non-InstructionalAssignment Type Code / Description
AA01 / Chair Summer Only Alt Assign
AA02 / Assoc Dean Smr Only Alt Assign
AA03 / Director Alt Assign
AA04 / Coordinator/Suprvsr Alt Assign
AA05 / Administrator Alt Assign
AA06 / Radiation Safety Alt Assign
AA07 / Farm Supervisor Alt Assign
AA08 / Assessment Alt Assign
AA09 / Library Administrator Alt Assi
AA10 / Accreditation Alt Assign
AA11 / Miscellaneous Alt Assign
AA12 / Student Teacher Supervisor
AD / Associate Dean
CH / Chairperson
GR / Grant Release
USRC / U-Sponsored Release Changes
USRP / U-Sponsored Release Permanent
If your faculty member holds either of the following positions, use the U-Sponsored Release Changes (USRC) code (stands for University-Sponsored Release Time Changes) to identify these Non-Instructional Assignments.
Faculty Senate Chair
Faculty Senate Vice Chair
If your faculty member holds any of the following positions, use the U-Sponsored Release Permanent (USRP) code (stands for University-Sponsored Release Time Permanent) to identify these Non-Instructional Assignments.
Assistant Director, Museum
Assistant Director, RegionalHistoryMuseum
Coordinator, Off-Campus
Director, Advanced Placement Teacher Development
Director, Assessment
Director, Center for Faulkner Studies
Director, GodwinCenter for Science and Mathematics
Director, Honors
Director, HooverEldercareCenter
Director, Institute of Gerontology
Director, RegionalHistoryMuseum
Faculty Associate, Center for Scholarship in Teaching and Learning
Director, University Press
You will notice the Non-Instructional Assignment type as well as the workload that is assigned to that type and your faculty member’s contract type have now appeared on your screen.
If there is a college and department associated with this Non-Instructional Assignment, choose them. These codes can be found by double clicking in the yellow field beneath college or department, locating the correct code, then clicking OK.
The screen now shows a College and Department for this Non-Instructional Assignment.
Make sure the contract type is correct. If it is not, change it to the correct contract type. Enter an Assignment Type code (see page 13for codes) and enter the faculty member’s position number and a suffix of 00.
The screen now shows an Assignment Type code and the position number and suffix.
You have now completed the steps to enter a Non-Instructional Assignment for this faculty member and are ready to save the record. Locate the icons at the top of your screen and click on the first icon with a picture of a disk on it (it will say Save). Notice the note at the bottom of your screen says Transaction complete: # records applied and saved. Save EACH Non-Instructional Assignment as you complete it. Hit the Rollback icon to access another faculty member, or hit the Exit icon to return to the main menu (GUAGMNU).
COURSE INFORMATION CHANGES:If you make a change that affects the part-time and overload contracts (such as changing instructors after contracts have been issued or dropping a course), you MUST contact Patty Eck in the Provost’s Office (fall/spring semesters) or Robyn Young in the Vice Provost’s office (summer semester). By making these contacts, adjustments can be made to the part-time, overload contracts.
If you assign an instructional or non-instructional assignment to the wrong faculty member, you will have to delete the incorrect record by finding the record in SIAASGN and, after clicking in the CRN field, clicking on the Delete Record button, then clicking on Save. Notice the note at the bottom of your screen says Transaction complete: # records applied and saved. This indicates your course was deleted.
You cannot delete a course from the faculty member’s record using the above method if there are students already enrolled in the course. You can do it through SSASECT. See Troubleshooting table.
The Provost's Office will validate the number of hours you indicate as Core (02CR) against the number of hours that have been approved by the Provost in communication with the Dean. These semester college totals only change if the Provost has agreed to make adjustments.