Pepsi Beverage Company - Recycling
Recycling ProjectLeeds School of Business Project Management Team
9/29/2010
Contents
1. Project Participants 2
1.1 University of Colorado: Leeds School of Business 2
1.2 Pepsi Recycling Group (PBC) 2
1.3 Mentor Contact Information 2
2. Pepsi Bottling Company Recycling Project Charter 3
2.1 Project Purpose Breakdown 4
2.2 Assumptions 6
2.3 Team Roles and Responsibilities 7
2.4 Communications Plan 9
2.5 Work Breakdown Structure 12
2.6 Project Schedule 14
2.7 Risk Management Plan 20
2.8 Final Deliverable Outline 22
2.9 Minutes 23
1. Project Participants
1.1 University of Colorado: Leeds School of Business
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
Vijay Velagapudi
University of Colorado at Boulder
720-560-1565
Peter Gatenby
University of Colorado at Boulder
720-775-5098
Harrison Neff
University of Colorado at Boulder
505-459-0049
Ian Tarbox
University of Colorado at Boulder
303-999-6425
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
1.2 Pepsi Recycling Group (PBC)
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
Sean Crowell
Pepsi Beverages Company
Process Compliance Supervisor
720-210-6106 (Cell)
303-299-4363 (Work)
Dan Frauenfelder
Pepsi Beverages Company
Process Control Compliance Manager
720-641-5346 (Cell)
303-299-4315 (Work)
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
1.3 Mentor Contact Information
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
Jim Marlatt
University of Colorado at Boulder
Course Instructor
720-933-5541 (Cell)
Matthew Conner
Manager
Hitachi Consulting
303-808-1152 (Cell)
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
2. Pepsi Bottling Company Recycling Project Charter
Project Purpose
The intention of this recycling and solid waste minimization project is to completely rework the recycling station layout of the Pepsi bottling facility in Denver, Colorado. We will work to increase recycling rates and revenue from recycling, educate the Pepsi workforce on better recycling practices, and create a set of BMP’s for the physical layout of recycling stations.
Project Scope
The scope of this project is to come up with any possible solutions that can reduce waste and increase the recycling rate of the Pepsi bottling Facility in Denver Colorado. Our main goal will be to increase the rate of recycling in the facility with a project minimum of 90% recycling and ultimate goal of 100% recycling or zero waste. Our scope will also include developing relationships with potential recyclers and creating new methods of recycling for the facility.
The scope of this recycling project will also include:
· Quick Wins – Solutions that require little or no capital
· Communications with waste and recycling vendors
· Communications with Pepsi’s Recycling broker, Allegiant Global
· Improvements requiring a large capital investment
· Increase recycling credits
· Seeking out new recycling credits
· Creating and implementing a training guide for new and existing employees
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
2.1 Project Purpose Breakdown
2.2 Assumptions
Assumed RolesStakeholder / Roles
PBC / 1. Define and describe objectives and deliverables
2. Define scope and Approach
3. Meet at least once every two weeks.
4. Act as a representative within the company when the project out stretches our immediate contacts
5. Treat us as business professionals and take this project seriously
6. Keep an open mind to all ideas and give critical feedback
7. Be available for questions and concerns from project managers and return with answers within 3 business days
8. Make available resources and data, including employee interviews and workshops within three business days of the request
9. Respond to emails and contacts within three business days
10. Be present during presentation of project proposal
Project Team / 1. Create new curriculum for training book/workshops
2. Construct the most simple and cost effective recycling/waste stations
3. Build trust and influence with employees to better understand and motivate them
4. Set milestones for drafts and final deliverables
5. Establish roles and responsibilities
6. Research outside of the materials provided by Pepsi
7. Think universal with implementations and look for quick wins
8. Provide a multi-lingual focused system
9. Be available for questions and concerns from PBG
10. Respond to emails and contacts within three business days
11. Provide valuable deliverables for PBG on time and in a professional manner
Other Assumptions
Overall Project / 1. Main objective is to increase recycling levels to over 90%
2. Ultimate goals is to attain zero waste (outside of scope)
3. Project team will be granted free access to information, resources and the facility
4. It is outside the scope of the team to change the bottling process
5. Find a reliable way of measuring and recording recycling levels
6. Find a solution to current problems with employee recycling
7. All communications will be addressed within three business days on all sides of the project
2.3 Team Roles and Responsibilities
Roles / Responsibilities /Project Organizer (Harrison) / 1. Manage and maintain all documents relating to the first and final deliverable
2. Ensure that all assignments are completed fully to a high standard and on time
3. Ensure all members are generating a valid input and are abiding to the communications plan and the team roles and responsibilities.
Project Administrator (Vijay) / 1. Main contact with Sean and Matt
2. Plan meetings
3. Coordinate website for team communication
4. Store and distribute minutes as needed
5. Delegate minute takers in meetings
6. Take attendance for meetings.
Head of Research (Pete) / 1. Coordinate research as necessary
2. Responsible for ensuring that all collected research meets the outlined standard
3. Compile reports that provide the stakeholders with essential information derived from research
Head of Relations (Ian) / 1. In charge of maintaining relations with employees at the facility and with vendors
2. Design implementation for the employee training program
Research Team (Vijay, Harrison, Ian, and Pete) / 1. Carry out research
2. Meet with potential vendors and other identified contacts
3. Follow the standardized format for questioning to ensure relevance
Quality Managers (Harrison, Vijay) / 1. Ensure deliverables are of an agreed upon level of quality and are standardized
2. Responsible for communications with the Pepsi Electrical Team
Legal Council (Ian) / 1. Ensures that any implementations that the group makes fall in line with company policies as well as with state and federal laws
Client (Sean) / 1. Provides necessary information relevant to the project
2. Implement any reasonable solutions provided by the group
3. Give access to the facility when necessary
4. Provides relevant feedback
Consultant/Mentor (Jim, Matt) / 1. Help project team communicate and resolve any conflicts
2. Review and provide feedback on drafts of deliverables
3. Provide team with additional insights or relevant information on the project
Team Code of Conduct
Code / Details
Attend to all meetings, be on time / 1. Call, if not able to make it because of any conflict
2. Have all meeting deliverables emailed and loaded to Google Website before the other members meet
Have work/deliverables prepared and uploaded to Google Docs by the meeting time / 1. Minutes, conclusion, next meeting time/date, and assignments for everyone will be posted on Google Docs at the end of every meeting
2. Check this and have all assignments completed by the next meeting
Be in class every week / 1. Project team must be present in class in order to optimize the time provided for group work
Weekly meeting will be Sunday nights at 6:00pm at the Leeds School of Business / 1. This will be a chance for the team to update each other on the individual tasks being performed
2. Attendance is crucial
When turning in deliverables at a deadline, make sure it is top quality and edited / 1. Ask for help when needed
2. Ask questions before the meeting so that work can be finished on time
3. Upload deliverables before the meeting
Document meeting notes (minutes) / 1. Must be taken at every meeting with PBC and the Hitachi Consultant
Team members who fail to practice the above rules will face disciplinary action either from the mentor, Jim, or from the project team through the team evaluation
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
2.4 Communications Plan
Group communications
Plan to meet as a group firstly weekly within scheduled class times but also within set group meetings. These meetings will be structured with predetermined ideas to be discussed. At each meeting minutes will also be taken to keep a record of what was said and by whom. Within meetings everyone will be allowed to voice their opinions on all matters and attendance will be mandatory. In major discussions where a decision cannot be reached then a vote will be held in which the majority will rule. If a majority cannot be reached then other options will be investigated until the issue is resolved.
Outside of meetings communications will be maintained through many means, primarily through the use of phones (either texts or calls) and via Email. Phones will be used for a more instant form of contact and wherever possible calls or meetings will be set up so things can be discussed in greater detail. Wherever the exchange of documents is necessary or a more official form of contact is needed Email will be used due to the benefits these hold.
Communication with Pepsi
The main point of contact at Pepsi is Sean Crowell who is the process compliance manager. The group is planning on visiting the facility and meeting with Sean once every two weeks. During the meetings, we will discuss ideas and progress with regards to his ideas and the ideas that we have generated. Contact will also be maintained via e-mail and phone as necessary.
Communication with Hitachi Consultant
The Hitachi consultant assigned to the group is Matthew Conner, who is currently spending a lot of time in London (UK) and therefore face to face meetings will prove difficult at this time. While he is away the group will hold meetings with him, every two weeks, via a video conference and constant contact will be maintained via e-mail. Matthew will be returning to the US on October 10, 2010 and will be available for face to face meetings on the subsequent meeting dates.
Leeds School of Business Project Management Team
Pepsi Beverage Company - Recycling
Stakeholders Analysis
/Name / Position / Role / Interest / Influence / Expectations / Ways to manage expectations /
Dan Frauenfelder / Process Controls Compliance Manager / Oversight Position of authority / High / High / A deliverable solution that boosts recycling to over 90% / Dan’s time is stretched and so our main form of contact will be email to keep him informed of the progress
Sean Crowell / Process Compliance Supervisor / Project Sponsor / High / High / Final deliverable that encompasses solution to the problems foreseen and boosts recycling to over 90% (ultimately 100%) / Constant contact will be maintained via email and phone calls. Meetings will be once every two weeks provisionally with the addition of extra meetings as needed
Jim Marlatt / Class Teacher / Evaluator / High / High / A high quality professional final deliverable that will ultimately serve to fulfil the clients requirements / Frequent contact will be maintained within class and through contact via email, calls and meetings
Harrison Neff, Vijay Velagapudi, Pete Gatenby, Ian Tarbox / Project Team / Project Executioners / High / High / Create a final deliverable to fulfil the requirements of PBC to ensure all needs are met on time and to a high professional standard / Dedication from team members to complete work on time and to a high professional standard, maintained via frequent comprehensive meetings to ensure that all work is under control
Factory Employees / Daily operations / Manufacturing / Waste Sorting / Low / High / Many of the employees do not consider recycling important as it is seen as extra effort with no foreseeable benefit. A select few seem keen to recycle and implement new ideas / Meetings will be held with managers and supervisors to boost interest in the project. Training sessions are also going to be used as a form of contact and a way of managing the employees
Truck Drivers / Daily Operations / Waste sorting / Low / High / Majority do not consider recycling important and are unlikely to make additional effort to recycle without reason / Training and additional information will be used to boost interest as well as talking to managers and supervisors of the drivers.
Customers / N/A / PBC consumers / Med / Low / Some have provided additional incentives for those who recycle (e.g. Wal-Mart) others are less interested. Special events often green incentivised / Inform them of progress been made with the project. Liaison with special events department
Allegiant global / Outsource – Materials Consolidator / Collects and manages by-products of PBC / High / Med / Expecting additional by-products from the changing scheme which will increase their business / Liaison with Allegiant as to ensure practices implemented are viable within their company
Surrounding Community / N/A / Affected by Landfill waste / Med / Low / Less landfill through the implementation of such ideas that will boost recycling / Ensure all implemented ideas will be of benefit to the community and will not cause other problems (E.g. increased amount of landfill)
Leeds School of Business Project Management Team