Reach Workcamp 2018 Information
General Overview and Schedule
This year’s location is New Berlin, NY The dates are July 8-July 14, 2018. We will plan to leave in the morning on Saturday, July 8th. We will be home by the evening on Saturday, July 14!! As a Workcamper you are making a commitment to our group, to Reach Workcamp, and it must be a firm commitment!! Committing to go to workcamp requires you to commit to making the fundraisers and meeting dates a priority as all are mandatory unless otherwise stated.
October 29 – Applications are due. The registration fee for the workcamp is $100 which is non-
refundable and non-transferable. A second payment of $100 is due on February 11th.
January 7 – Reach Workcamper Prep Meeting # 1 – Mandatory Meeting. 10-11:30am – Room 207. We need to get forms filled out and make sure we are on the same page for this workcamp, so if you miss this meeting you are ineligible to go to workcamp. Parents, please plan to be at the last ½ hour of this meeting. 2nd payment of $100 due on February 11th and can be paid at this meeting. Please bring your calendars to this meeting so we can establish the date for the 2nd Reach Workcamp meeting.
January-May - 'Fill My Envelope' – Depending on number of campers, Approximately $2000
Each workcamper will have a set of envelopes numbered from $1-$15. They will ask family, friends, neighbors and Fairport UMC family to help them by filling just one envelope. These funds are tax deductible and can appear on each Fairport UMC contributors giving statement if paid in the form of a check.
February 8-11– Soup Sale – Approximately $800 – We take orders in January and assemble the soup on
February 8, 9, & 10 and distributing on February 11th after church and at the Winter Carnival!
March/April Meeting Date To Be Determined - Reach Workcamper Prep Meeting # 2 – Mandatory
Meeting. As with the January meeting, if you miss this meeting you are ineligible to go to workcamp.
May 5 – Car Wash – Approximately $300
Everyone works this one! FUMC parking lot!
May 28 – Memorial Day Parade Fundraiser – Approximately $500
Breakfast pizza, cinnamon buns and coffee sales to the community. Cinnamon buns to be made on the 27th.
June 2-3 – Canal Days Parking – Approximately $1000
Parking in our lot for $5 per car (give ½ page handout).
July 1 – Commissioning in Worship during 2nd Service
July 4 – Independence Day Parade Fundraiser - Approximately $300
Breakfast pizza, cinnamon buns and coffee sales to the community. Cinnamon buns to be made before the 4th.
July 5 – Reach Workcamper Prep Meeting 7-9pm – Mandatory Meeting
Located in our lot.
Reach Workcamp 2018 / $$Expenses
20 Workcampers @ $409.00 per person / $8,180.00
Gas (approx.. 350 miles ea way) / $500.00
Tolls / $0.00
Lodging – to workcamp TBD Possibly $50 pp / $1,000.00
Adult Workcamper Fees 5 adults @ $409.00 per person / $2,045.00
Group building activity TBD / $500.00
Meeting expenses / $200.00
Total / $12,425.00
Income
October Workcamper registration – 25 @ $100.00 / $2,500.00
Youth Budget – 2276 Activity Fund for adult fees / $1,000.00
FUMC 50/50 Request / $3,000.00
February Workcamper payment – 20 @ $100.00 / $2,000.00
Soup Sale – February *2 / $800.00
Car Wash – May *1 / $300.00
Memorial Day Parade – May *3 / $500.00
Canal Days Parking Fundraiser – June *2 / $1,000.00
July 4th Parade *3 / $300.00
Fill My Envelope / $2,000.00
Total / $11,400
Event Coding
Mandatory attendance on the day of the event / *1
Mandatory participation – choice of day and time / *2
Choose to work at one of these events / *3
The obvious purpose of the fundraisers is to raise money for our trip. The less obvious and very necessary functions of these events is that we begin to form a team with everyone getting to know each other. Participation in fundraisers is necessary for youth and adults to feel part of the team.
Personal Expenses
Reach requests that we provide our own basic tools, list attached. Dinner on Wednesday (a half day for work) and any activity that we do that afternoon/evening will be the financial responsibility of each workcamper. In the past we have usually had a picnic in a local park which has kept this expense to a minimum. This will be decided by YONk, based on group interest. There will probably be the opportunity to purchase snacks and ice cream during the week also. The total personal expenses should not exceed $60.00 per person. Please do not bring large amounts of cash.
Workcamper Eligibility
To be eligible to attend workcamp participation in Sunday School, youth evening meetings, fundraisers and mission trip specific meetings is required. This trip is a “Reach” in many ways. Proper preparation spiritually and relationally is as important, or more important, than being prepared physically.
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Mission Trip Application
Name ______Date of Birth ______
Address ______City ______State _____ Zip ______
Phone ______Email ______
Have you been to Workcamp before? ______
What interests you most about this trip? ______
______
______
What are your personal expectations for this trip? ______
______
______
How do you feel God can use your gifts to benefit our team on this trip? ______
______
______
Please indicate that you understand or have completed the following:
______I understand that I am committing to attend the prep meetings listed in this packet.
______My family and I are committed to the fundraisers listed in this packet
______I understand that consistent attendance in Sunday School and youth evening meetings is
necessary for me to be spiritually and relationally prepared for this trip.
______Enclosed is my registration fee of $100.00 in cash/check #______.
______
Signature of Applicant Signature of Parent/Guardian
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