MINUTES
for the meeting of the
COMMITTEE OF THE GAUTENG FENCING ASSOCIATION
held at
19 Palermo , Randburg
on
24th February 2010 at 0900
Attendees:
D Taylor (Chairman)
M Stafford (Secretary)
M Baird (PRO)
C Kriel (Competition Organiser)
DR G Tyshler ( Equipment )
Mr P Koen (Treasurer)
Mrs I Kynsch
Action1) / Welcome
The Chairman welcomed the members of theCommittee and expressed the hope that we can build on the achievements of the previous committee.
2) / Junior Portfolio
The next Schools tournament is planned for 6/7 March. The meeting decided to cancel and hold the first tournament on 22/23 May. The venue will be CrawfordCollege ( David to arrange booking ). IK will circulate the format of the competition
A discussion was held on the format that should be used for the schools league. GT proposed that we could have as little a system based on individuals only and not team and the tournament could be run using an adapted pool system. IK noted that Adelle and she had done a lot of work last year on the format. The meeting agreed to allow IK to determine and circulate the format. / DT/IK
3) / Gauteng Tournaments
It is proposed to hold a course on competition admin funded by the Lotto grant. An E Mail will be sent out to all members. / MB/CK
DT proposed that a policy document be circulated covering all aspects of tournament protocol.
DT requested CK to inform the committee of his requirements for running a tournament ( pens ,paper etc ).
A discussion was held on the costs associated with running an officialcompetition at TFS.
GT proposed that each club should run a fun tournament for any GFA members. The competition should be held on a normal club night.
MB mentioned that it was difficult for some young fencers to attend tournaments on Sunday. / CK
ALL
4) / Public Relations
MB has received the website disc and will meet soon with Isaac to obtain assistance to update the website.
MB requested committee members to send updated photos electronically.
MB briefed the meeting on the request by Kappenbekker Films for a photo shoot as required in terms of the Lotto contract. IK will let the committee know when Soweto club premises can be used for this shoot.
MB will investigate suitable dates and format for the GFA Prize Giving and report back at the next meeting.
GT suggested a social event be organised during the year. / MB/IK
5) / Armourer
GT will update the list of equipment held by GFA and out on loan. He will in due course obtain signed documents from those clubs who are using equipment owned by GFA.
6) / Treasurer
PK requested approval for payment of expenses occurred by MB at the AGM. Meeting approved this.
MS mentioned that these approvals can be done electronically. Usually the treasurer obtains the approval of the chairman and secretary.
Signatures need to be changed to include the newly elected treasurer, Mr Pieter Koen.
MS reported to the committee that DT and MS had approved the use of R1500 from the Ken Pearson fund to assist the Soweto Junior contingent to attend the CapeOpen. SAAFA had matched the amount with R1500 assistance to Soweto Seniors to attend the CapeOpen.
GT informed the meeting that it is more cost effective to assist Soweto to attend local tournaments.
PK and DT suggested the use of the SAAFA auditors to audit the books. MS to forward those details.
MS requested that consideration be given to completing the report required by Lotto. When this is complete we can apply for further funds.
PK requested members to promote the sale of the SAAFA licences that we have because GFA has to pay the SAAFA registration fees that have already been invoiced. MS will resend this invoice. MB will circulate to members / PK
PK
7) / Secretary
It was agreed that notices and communication to members would be done by MB . The secretary will handle all other communication .
8) / General
The meeting mandated the chairman to support the nomination of Daniella Klorinades to attend the FIE training camp at Baku
The meeting closed at 1100 Hrs
The next meeting will be held on March 27th starting at 0800 hrs at TFS
1 | Page