MEETING MINUTES
Board of Directors
November 7, 2017
Applebee’s 8:00 PM
Matt Peterson / President / PresentJennifer Mastrud / Past President / Absent
DJ Rieger / Vice President / Present
Dusty Jensen / Secretary / Absent
Mike Hartel / Treasurer / Present
Nate Kirkeby / VP of Hockey Programs / Present
Travis Kurtz / VP of Hockey Operations / Present
Stacy Matter / Director of Marketing & Communications / Present
Jennifer Thompson / Director of Fundraising / Absent
Dan Ness / Recruiting Program Director / Present
Matt Fowler / Director of Equipment & Supplies / Absent
Holly Younggren / Director of Safesport/Team Manager / Present
David Oksendahl / Program Director – Termites / Present
Tye Korbl / Program Director – Mites / Present
Kevin Spiewak / Program Director – Squirts / Absent
Chad Zimmerman / Program Director – Pee Wees / Present
Dave Suppes / Program Director – Bantams / Present
Open / Program Director – Jr. Gold / Recreation / NA
Anne Wang / Program Director – 8U / 10U / Present
Mitch Hanson / Program Director – 12U / 14U & State Rep / Present
FYHA Staff: Jeff Lockhart, Justin Kirchhevel,
Member:
Call to Order: 8:01PM
Agenda Approval
- Review and modify as needed.
Acknowledgment of Absences
Recognition of Members/Guest: Michael Learn, Heather Westlund (DIBS)
Secretary Report – Dusty Jensen
- Approval of October 2017 minutes. Motion to pass minutes as written Kirkeby, 2nd by Suppes. Passed
Treasures Report – Mike Hartel
- Discussion about making a decision on keeping ice throughout the summer months at HATS arena occurred. BOD decided to let programming meet about this and bring a recommendation to the next meeting.
- June through September P&L showing a net income gain of $15,790.90
- September Balance Sheet showing total liabilities and equity of $1,140,015.73 which is a $161,829.62 gain over the last 12 months. FYHA is projecting a year end cash balance of $351,655
$124,055 increase from prior year.
Tournaments Report – Sommer Lockhart
- To date, all tournaments are full except for Bantam B1 and Bantam A.
Operations/Facilities Report – Jeff Lockhart
- Scheduling is at 90%.
- Working on getting better options for new entrance at the HATS arena. Mitch Hanson has reached out to several local contractors and has good options to keep cost low. Should be able to keep contract to $45 plus costs associated with permitting and HVAC installation.
- Concession opening this weekend.
President Report – Matt Peterson
- Meeting with Angels and WF tomorrow to deal with boundary issues.
- Matt presented insurance options for the organization based on BOD request for reviewing current coverage. Termite coaches were the hardest to define for insurance purpose because less than 50% are currently enrolled with USA hockey, which provides coverage to those enrolled in USA hockey.
- Motion was made to approve adding coverage highlighted below.
- The board discussed a past donor being denied from donations based on community views.
New Business
VP of Hockey Operations – Travis Kurtz
- One compliance issue was brought to attention and was directed to programming for consultation.
VP of Hockey Programming – Nate Kirkeby
- Tryouts best he has witnessed since his time being at his position. Independent evaluators and Justin have helped out to alleviate past problems.
Operational Director Reports -
- Director of Participation/Recruitment Report – Dan Ness
o First shift 207 registered….170 into the program.
o 956 kids in program. Should be over 1000 kids when include rec and JR Gold
o Girls should account for 24% of the org
- Director of Team Management & Safe Sport – Holly Younggren
o Most travel teams have team managers
o Working on Mites and Termites during the upcoming weekend
o Team manager training next Thursday at the HAT 2 sessions (travel/non travel)
- Director of Fundraising – Jennifer Thompson
o Doug Christenson will be keynote speaker for USHL Player Development and Recruitment
o Working on different price points for seating at HNIF at the committee level.
o Looking for businesses for advertising and other fundraising opportunities
o Raffle tickets distributed at the end of the month.
- Director of Marketing – Stacy Matter
o Working on times for team meetings for Termites and Mites for the upcoming weekend
o Justin contacted a company called UNREAL for special order opportunities
- Director of Equipment Report – Matt Fowler
o Has been coming to programming meetings
o No Report
Hockey Level Report
- Termites – Schedules are laid out. More teams, fewer kids per team.
o Posted teams yesterday 273 kids this year
- Mites –
o Things going well
- 8U/10U – 4 8U teams this year. Teams finalized. One tryout complaint.
- Squirts – Teams finalized, games this weekend. No tryout complaints. 8 vs 9 teams
- PeeWees –Teams finalized. A teams played in tournament in Moorhead
- 12U/14U/15U/19U – 12U’s are set 14/15U are still uncertain due to high school tryouts.
- Bantams – tryouts completed teams set. Teams rostered 11/1. Games coming up this weekend. Tryouts went well. Independent evaluations worked well.
- Jr Gold/Rec – Looking for director. Matt Iverson is a lead. Waiting on high school tryouts to end. Talking with current high school coaches to present opportunities for kids being cut.
Old Business
Adjourn: Motion to adjourn Holly, 2nd by Ness Passed. Adjourn 9:51 PM
Next meeting Applebee’s on 45th Street at 8:00pm December 12, 2017.