REPORTING FORM

Parish Letterhead

Dear Bishop:

Enclosed are the financial statements that were made available to parishioners for the fiscal period ended ______. Please accept this statement as the annual certification concerning financial governance of the parish for the most recently completed fiscal period. This is to certify to the following:

  1. The annual financial statements (including, but not limited to a Statement of Financial Position and Statement of Activities) were made available to parishioners on ______.
  1. The enclosed financial statements, which were made available to the parishioners, represent, to the best of our knowledge and belief, an accurate and complete accounting of parish finances;
  1. The finance council regularly reviews and discusses the budget and periodic financial statements. Meetings of the finance council during the above period, and since the end of the period, were held on the following dates:

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4. To the best of my knowledge, all financial management of parish temporal goods has been in conformity with the Diocesan Internal Control Manual.

5. The above is hereby attested to by the Pastor and the members of the Parish Finance Council:

Printed NameOccupationSignature

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As Pastor, I additionally certify the following:

1.I am responsible for implementing and maintaining programs and controls consistent with those in the Diocesan Pastoral Manual (Parish Internal Control Manual) to prevent and detect fraud. I am not aware of any instances of fraud or theft in the past year, except for those, if any, already reported to the Chief Financial Officer, Vicar General or Bishop. There are no current or potential claims or assessments against the parish.

  1. There is no arrangement with any financial institution involving restriction of the parish’s cash balances, and the parish has no outstanding debt or loans other than with the Diocesan Investment and Loan (DIAL) fund or the Clerical Endowment Fund. Exceptions for other outside financing (if any) have been approved by the Bishop of Austin.
  1. There is no commingling of parish funds with any personal funds of clergy or staff.

Finally, I acknowledge as Pastor (Administrator), that I share with the Bishop of the Diocese of Austin the ultimate responsibility for both the spiritual welfare of the people of God in my care and the temporal welfare of all parish assets. I affirm with respect to the care and use of parish funds, that any and all material decisions have been and will be made in accordance with the applicable universal Church laws as well as Diocesan laws, norms and policies.

Sincerely yours,

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Signature of Pastor

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Printed name of Pastor

cc: Diocesan Chief Financial Officer