Expense Reimbursement Instructions

Excel Version:

Download file or request soft copy by emailing .

Open the file and fill in your name and address (this is where a check will be mailed).

Team: Select the Team you were working with by clicking on the cell and then on the arrow, make sure to scroll down to see the full list. Click on the Team name to select.

Business Purpose: this should be a description of why the expense was incurred; for example Food for BASCO event.

Expense Period: This is the month you are requesting reimbursement; click on the cell then the arrow to choose the month.

Expense Date: This is the month of the actual expense, click on the cell then the arrow to choose the month.

Enter description: Store name and what was purchased; for example New Seasons – Food.

Category: Click on the cell and then the arrow to choose from the list; for example Meals & Food Supplies. If not in the list choose other, and enter a detailed description in business purpose.

If you have multiple receipts for the same category and team, you can total them on one row, only itemize if expenses are different teams and/or categories.

Attach receipts to an 8x10 sheet of paper, sign (or type) and date and submit to treasurer. You can submit electronically with scanned receipts.

Any questions can be sent to

PDF Version:

Print the PDF version of the form

Team: This is the Team you were working with; see the list on page 2.

Business Purpose: this should be a description of why the expense was incurred; for example Food for BASCO event.

Expense Period: This is the month you are requesting reimbursement; Sept 2015

Expense Date: This is the month of the actual expense; Aug 2015

Enter description: Store name and what was purchased; for example New Seasons – Food.

Category: choose from the list on Page 2, or detailed if Other

If you have multiple receipts for the same category and team, you can total them on one row, only itemize if expenses are different teams and/or categories.

Attach receipts to an 8x10 sheet of paper, sign and date and submit to treasurer.

Submit report to Treasurer at an event, or scan and email to or mail to:
Portlandia Club, Inc. 6663 SW Beaverton-Hillsdale Hwy #135, Portland, OR 97225

Any questions can be sent to