Kingsport Regional Planning Commission
October 3,August 1July 2August 17April6February 19, 2016October 16 2015, Special Called Work Session
MINUTES OF THE SPECIAL CALLED REGULAR MEETING WORK SESSION OF THE
KINGSPORT REGIONAL PLANNING COMMISSION
Jimmy Walker Conference Room – Improvement Building
201 West Market Street, Kingsport, TN 37660
October 3August1, 2016August 17April 16mber 20, 2014 12:002:00 noon
Members Present Members Absentnt
Dennis Ward, Chairman Dr. Heather Cook
Mike McIntire, Interim ChairmanSam Booher, Chairman Mark SelbyDave Stauffer
Mike McIntire John MoodyBeverly PerdueDave Stauffer
Pat BreedingDennis Ward, Chairman Beverley Perdue
Dr. Heather CookDr. Mike McIntireSam Booher
Sharon Duncan
Beverley Perdue
Phil Rickman
Pat Breeding
Sharon Duncan
John Moody
Beverley Perdue
Phil Rickman
Hoyt Denton, Vice Chairman Buzzy Breeding
Dr. Mike McIntire, Vice Mayor Dave Stauffer
John Moody
Phil Rickman
MMark Selby
Dave Stauffer
Staff Present Visitor’s Linda CalvertDave Clark
Lynn TullyCorey Shepherd
Justin Steinmann Lynn Tully, AICP Danny KarstRoger Barnett
Ken Weems, AICP John Rose
Jessica HarmonKen WeemsCurtis Montgomery
Jacob Grieb
Steve Robbins
Michael Thompson
essica Harmon
Jacob Grieb
Jacob Grieb
Hank Clabaugh
Lynn Tully
At 12:00 p.m., Director TullyChairman Sam Booher welcomed all attendees and called the meeting to order. Secretary Ken Weems identified the sole item on the agenda, a discussion about a new street cross sections for the South Edinburgh development.Secretary WeemsDirector Tully asked if there were any changes to the tentative agenda. ,August1 regular meetingThere being no changes submitted, the agenda will be set for the August 20, 2015 meeting. HShe then asked for any changes for the ly 25minutes of the work session held June 15, 2015 and the regular meeting held ly 28June 18, 2015.With no changes requested, the minutes will be presented at the regular meeting for approval.
IV. CONSENT AGENDA
07-01 Re-Subdivision of Northeast Tennessee Business Park Lot 2R-2 – (16-201-00049)
The Kingsport Regional Planning Commission heard a request to recommend Final Plat approval for the Re-Subdivision of the Northeast State Tennessee Business Park Lot 2R2. The property is located inside the corporate limits of the City of Kingsport, 18th Civil District of Sullivan County. Jessica Harmon presented the item stating it is near the Tri-Cities Regional Airport and creates three lots. There are no variances requested. Staff noted some lots have existing building with one vacant. There being no further discussion, no official action was taken.
04-01 3101 E Stone Drive Surplus Request – (15-401-00004)
The Planning Commission considered a request to recommend to the Kingsport Board of Mayor and Alderman that the property located at 3101 E Stone Drive be officially designated as surplus property. The property is located inside the corporate limits of the City of Kingsport, 10th Civil District of Sullivan County.
04-02 101 Lee Street Surplus Request - (15-401-00005)
The Planning Commission considered a request to recommend to the Kingsport Board of Mayor and Alderman that the property located at 101 Lee Street be officially designated as surplus property. The property is located inside the corporate limits of the City of Kingsport, 11th Civil District of Sullivan County.
04-03 Borden Alley Dedication– (15-401-00006)
The Planning Commission considered a request to accept the 19 foot right-of-way, located between Borden Street and Hale Street. The property is located inside the corporate limits of the City of Kingsport, 10th Civil District of Sullivan County.
04-04 Bond Chase Meadows Phase 3 – (15-201-00019) The Planning Commission is requested to consider granting Final Subdivision Approval for Chase Meadows Phase 3 and accept an Irrevocable Letter of Credit for the remaining improvements associated with Chase Meadows Phase 3. The property is located inside the corporate limits of the City of Kingsport, 7th Civil District of Sullivan County.
All items were presented by Corey Shepherd. No items were removed. There being no additional questions a motion was made by Mike McIntire seconded by Heather Cook to approve the items. V. UNFINISHED BUSINESS
None
VI. NEW BUSINESS
09-01 New Street Cross Section Proposal South Edinburgh
Mr. Danny Karst introduced the topic of deviating from approved street cross sections for residential and lane street classifications. Mr. Karst stated that his proposed street cross sections would assist the development in processing stormwater. Mr. Steve Robbins commented that the new stormwater ordinance, which still needs to be approved by the BMA, requires the first inch of rain to be contained within the development site. Mr. Robbins commented that he and other staff members had reviewed the proposed cross sections and that they would enhance stormwater quality. Mike McIntire asked if the ditches shown on the cross sections would be mowable. Mr. Robbins stated that they would be mowable, as a 3:1 slope is the maximum for safe mowing. Mike McIntire inquired about the long term maintenance of the proposed cross sections. Mr. Robbins stated that the ditches would require future maintenance, just as the standard curb and gutter configuration does now. Pat Breeding inquired as to whether maintenance of the ditches would be required of the homeowners per the covenants of the development. Mr. Karst stated that they were already planning to add the upkeep of the ditch requirement to the covenants. Mike McIntire inquired about the lack of sidewalks on the cross sections. Mr. Weems noted that in the PD zoning district the developer has the option of providing traditional sidewalks or a mobility path to serve the development. Mr. Karst noted that he plans to provide a mobility path constructed of stone, similar to the one recently constructed at the Riverwatch development and the one that has been in place for years at the Edinburgh development. Mr. Karst further described his research on ADA accessibility and how his proposal meets ADA requirements. Beverley Perdue requested specifics of the mobility path construction. John Rose stated that the composition of the mobility path would be 3/8” stone and crusher run, compacted. Mr. Rose further stated that one of his goals is to offer the development at a lower price point and that their proposal would be less expensive to build that the current standards. Chairman Booher stated that if done property, the mobility path could be very attractive. Mike McIntire asked if the mobility path would last as long as asphalt. John Rose answered that they would have to add more stone over time, similar to the way that they do with the Edinburgh nature trail. Pat Breeding noted that the proposed street cross sections have a potential to lessen the need of a detention pond. Steve Robbins stated that the use of ditches as opposed to curb/gutter can eliminate up to half of suspended solids. Mr. Breeding stated that anytime lessening of stormwater can happen it is a positive thing. Mr. Karst, in closing, noted that another benefit of the mobility path as compared to sidewalks is that he can more easily create a loop for pedestrians, which he views as more desirable for walkers. No official action was taken.
08-01 Roller Street Rezoning – (16-101-00009)
The Kingsport Regional Planning Commission is requested to rezone from R-4 (Medium Density Apartment District) to B-2E (Central Business Edge District) to accommodate a new parking lot. The property is located inside the corporate limits of the City of Kingsport, 11th Civil District of Sullivan County. Mr. Weems stated that the zoning change was necessary to accommodate the new home of D-B Excel with adequate parking. Mr. Weems stated that he had discussed the project with the D-B Excel Principal. Mr. Weems stated that the current D-B Excel School has approximately 20 drivers. Mr. Weems noted that more student drivers are expected with the new school location and that the proposed spaces would be able to accommodate the relocated school. Mike McIntire inquired about the lack of parking lot connectivity. Mr. Weems stated that connectivity was not desired by either the school or the Press, LLC entity that owns adjacent parking. This is due to the control of the parking lot as for school students only. No official action was taken.
08-02 2617 N John B Dennis Hwy, Preliminary Zoning Development Plan/B-4P – (16-102-00002)
The Planning Commission is requested to receive Preliminary Zoning Development Plan approval in a B-4P zone for a medical and lawyer office as well as two additional commercial buildings. The property is located inside the corporate limits of the City of Kingsport, 11th Civil District of Sullivan County. Ken Weems presented the item to the Commission, noting that all new development in a B-4P zone requires Planning Commission approval. Mr. Weems stated that the submitted site plan conforms to B-4P zone standards and that Mr. Barnett had been working with City officials for some time to make sure the development conformed to City standards. Mr. Barnett stated that he attended the meeting in the event that anything needed clarification. No official action was taken.
08-03 4308 Grey Fox Drive Annexation - (16-301-00003)
The Kingsport Regional Planning Commission is requested to recommend approval of the Annexation, Zoning and Plan of Services to the Kingsport Board of Mayor and Alderman. The property is located outside the corporate limits of the City of Kingsport, 7th Civil District of Sullivan County. Jessica Harmon presented the item, stating that the owner-requested annexation conforms to the City’s annexation policy. Ms. Harmon described the location of the annexation as part of the Shallowbrook Subdivision, with sewer being extended from the adjacent Old Island Development. Ms. Harmon stated that the annexation request is being made for the purpose of being zoned for City schools. No official action was taken.
08-04 Alcoholic Beverage Sales Zoning Text Amendment ment eing zoned
The Kingsport Regional Planning Commission is requested to approve amending Chapter 114, Section 114-143 of Kingsport’s Zoning Code to remove the B-2 zone from the list of districts requiring a 300 foot buffer from on-premises alcoholic beverage sales. Mr. Ken Weems presented the item to the Commission, stating that this text amendment was requested by the Kingsport Beverage Board. Mr. Weems explained that the Kingsport Beverage Board felt that on-premises alcohol sales were to be expected in a downtown environment. Mr. Weems also noted that all current private and public K-12 schools are currently located further than 300 feet from the B-2 zone. Mr. Weems acknowledged that the text amendment would create potential for on-premises alcoholic beverage sales to be served at the new development at the corner of Clinchfield and Sullivan Streets in light of the soon to be relocated D-B Excel School. No official action was taken.
08-05 Edinburgh South Preliminary Development Plan – (16-201-00064)
The Kingsport Regional Planning Commission is requested to approve the Preliminary Development Plan for the Edinburgh South Subdivision. The property is located inside the corporate limits of the City of Kingsport, 14th Civil District of Sullivan County. Jessica Harmon presented the item to the Commission. Ms. Harmon noted that this development plan would be used to ensure compliance with the PD zone standards. Ms. Harmon stated that the plan showed adequate open space for the target density of the development and that the proposed streets were in keeping with the standards identified in the subdivision regulations. No official action was taken.
08-06 Edinburgh South Phase II – (16-201-00063)
The Kingsport Regional Planning Commission is requested to approve the Preliminary Plat for Edinburgh South Subdivision Phase II upon approval of the construction documents by Engineering. The property is located inside the corporate limits of the City of Kingsport, 14th Civil District of Sullivan County. Jessica Harmon presented the item to the Commission. Ms. Harmon described the location of the new development, off Rock Springs Road in the southwest corner of the City limits. Ms. Harmon stated that the preliminary plat conforms with PD guidelines, specifying proper open space requirements and street configurations. Ms. Harmon noted that this approval would be contingent upon civil drawing approval from the City Engineering Department. Mike McIntire noted that the power line easement that traverses the property is very wide and that no structures could be built inside the easement. No official action was taken.
07-03 Election of Officers – The Planning Commission is required to elect the positions of Chairman, Vice-Chairman for the 2016-2017 term after a report by the nominating committee. Sam Booher will serve as the Chairman, McIntire will be the Vice Chairman. They will change seats at the meeting. There being no further discussion, no official action was taken.
07-04 Edinburgh Concept Plan Amendment – (16-201-00048)
The Kingsport Regional Planning Commission heard a request to approve the amended Edinburgh Concept Plan. The property is located inside the corporate limits of the City of Kingsport, 15th Civil District of Sullivan County. Jessica Harmon presented the item stating the Concept Plan Amendment shows the newest phase. Staff noted there is no change in greenspace. There being no further questions, no official action was taken.
07-05 Edinburgh Subdivision Phase 10 – (16-201-00045)
The Kingsport Regional Planning Commission heard a request to approve Preliminary Subdivision for Edinburgh Phase 10. The property is located inside the corporate limits of the City of Kingsport, 15th Civil District of Sullivan County. Jessica Harmon presented the item stating that the construction documents are in review with engineering. This represents preliminary request for approval no variances. Staff noted all requirements are met thus far. About 60% of the plan is currently under development or completed. Staff stated several properties in the vicinity are yet to be developed. There being no further discussion, no official action was taken.
07-06 Gibson Mill Road Rezoning – (16-101-00008)
The Kingsport Regional Planning Commission heard a request to approve the rezone from R-1B (Residential District) to B-4P (Planned Business District) to accommodate the future site of Associated Orthopedics. The property is located inside the corporate limits of the City of Kingsport, 11th Civil District of Sullivan County. Ken Weems presented the item stating all property is adjoining current medical facilities. The property is adjacent to R-1B and currently zoned R-1B with medical facilities nearby zoned B-4P. The property owners are requesting B-4P zoning. The existing conditions show parking in the area with single story building for Associated Orthopedics. Staff noted parking is adequate for the use as proposed on the site plan. The Subdivision plat in process currently. The entrance will be off W. Ravine Rd. and internally to the medical campus. No entrance at Gibson Mill. Pedestrian access will be provided from W. Ravine to the building front entrance. Staff noted ZDP approval will also be required. Signage plan has a similar plan to Riverbend for Bojangles with an 8’ tall 40 sq. ft. monument sign. Addition of the ZDP approval to the agenda. There being no further questions, no official action was taken.